Overview

Job Location:
Miami Shores- Main Campus

Summary

Serves as the Registrar’s Office Liaison and the point person for the Department of Education and Leadership in the College of Arts and Sciences. Provides Administrative and Data Management support to the Department of Education and

Leadership. Support the Department of Education and Leadership, Associate Dean/Chair, Program Directors, and Faculty. Coordinate survey processes and distribution for the Department of Education and Leadership (exclusive of course evaluation surveys).

Essential Functions

Serves as Registrar’s Office Liaison:

  • Communicates all information and procedures sent from the Registrar’s Office to the departmental deans, faculty, and staff.

  • Creates Term Class Schedules in Colleague: adds/manages all courses for each term, including Independent Study and section-billed courses.

  • Handles daily issues involving class schedules: entering the Department of Education and Leadership schedule into the University's database, along with the appropriate program location codes and budget codes.

  • Assigns Department of Education and Leadership-controlled classrooms and ensures that all other course sections are assigned by the Registrar's Office.

  • Ensures accuracy of schedules, cancelling and adding courses to the database, and follows up on missing information with the appropriate Program Directors and Department Associate Dean/Chair.

  • Communicates with Registrar's Office and the Billing Office as necessary to correct database issues that may prevent students from receiving appropriate discounts in collaboration with the Associate Dean/Chair or Dean.

  • Adheres to deadlines set by the Registrar's Office for delivery of schedules for each semester, with updates, and ensuring accuracy and timeliness

  • Develops, researches, and collects data for reports from Informer/Colleague (i.e., faculty workload reports).

Provide Administrative and Data Management support by:

  • Facilitating processes for the hiring of adjunct faculty for the Department of Education and Leadership programs, in collaboration with Human Resources.

  • Facilitating and processing contracts, activity pay, and expense reports for adjunct and FT faculty in coordination with Academic Affairs Support Operations.

  • Supports the Department of Education and Leadership’s budgeting processes in coordination with the Office of the Dean of the College of Arts and Sciences.

  • Arranging and scheduling various appointments/events: student appointments, department meetings, dissertation defenses, etc., as well as preparing documents, securing space, and distributing materials for meetings for the Department of Education and Leadership.

  • Maintaining and establishing record systems for the Department of Education and Leadership, including making copies, printing documents, typing correspondence, mail merging, running reports, retrieving transcripts, creating new student files, and updating existing files.

  • Uploading of required documents to the Department of Education and Leadership’s SharePoint nd/or MS Teams site(s).

  • Providing hospitality, excellent customer service, and excellent communication skills as the receptionist for the Department of Education and Leadership.

  • Inputting of student advisors in the database; initial entry and changes when requested by Directors/Advisors.

  • Inputting of student test scores in the database; FELE/FTCE scores.

  • Inputting student discount codes and a variety of student information into the University Database.

  • Maintaining the Department of Education and Leadership’s student records and ensuring the security and confidentiality of data.

  • Generating reports from Informer (Registrar’s Office), as needed.

  • Supporting EdD and PhD Comprehensive Exam processes: Book all rooms needed for EdD/PhD COMPS Exams and ensure testing packets and flash drives are prepared for each student for each day of examinations. Ensure all test reviewers get the packets for grading after the examinations are completed.

  • Run Midterm Deficiency Reports and, when warranted, prepare Probation Letters on behalf of Associate Deans for their review prior to distribution (w/cc to affiliated Program Directors).

Provides Administrative Support to the Associate Dean/Department Chair, Program Directors, and Faculty as directed by the Associate Dean/Department Chair. This may include the following:

  • Assists with program-specific student enrollment or advising support.

  • Attends and supports Department Education and Leadership meetings.

  • Assists faculty with ad hoc requests.

  • Order desk copies for Program Directors.

  • Print transcripts or other Colleague data for program directors and the Chair/Associate Dean.

  • Maintains interdisciplinary student and department records, ensuring security and confidentiality of data.

Survey Distribution:

  • Prepare and administer One-Year, Three-Year, and Five-Year Follow-up Surveys, and FLDOE Graduate and Employer Surveys.

  • Setting up and distributing surveys, which affect accreditation, as directed.

  • Contacting survey recipients by telephone to verify contact information to increase compliance.

  • Creating survey reports and distributing them to Program Directors, as well as uploading them to SharePoint

  • Prepare and administer Program Surveys and Graduation Surveys annually.

Qualifications/Requirements

  • High school or GED required. A Bachelor's degree is preferred.

  • 3-5 years of relevant experience is required.

  • Workday experience preferred.

  • Must have the ability to create spreadsheets, reports, and charts.

  • Intermediate skills/experience with MS Office suite.

  • Must be able to communicate effectively with others via email, phone, and in person.

  • Required to attend training sessions as needed.

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Benefits: Barry University offers a comprehensive benefits package to full-time employees that includes health, dental, vision, life insurance, retirement, tuition assistance, paid time off and work/life balance initiatives such as wellness programs, spirituality in the workplace, and training and development.

Barry University is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.