Overview

Job Location:
Baltimore, MD

Welcome to the official site for employment opportunities at MICA.  At MICA, we empower our employees to use their talent in a variety of ways. We are pleased that you are interested in career opportunities offered at MICA.

Job Title: Human Resources Assistant

Department: Human Resources

FLSA Status: Non-Exempt

Reports to: Executive Director, Human Resources

Work Schedule: 35 hours/week

Union: N/A

Grade Level: 4

Hourly Range: $20.22 – $25.00

General purpose: The HR Assistant is responsible for the daily operational functions of the HR department, and manages the hiring and onboarding of MICA student employees.. Provides administrative support to the Executive Director, Human Resources, and HR Team. This position serves as the Department’s first point of contact for guests and visitors.  Maintains and fosters a warm and welcoming environment within the HR suite.

Essential Duties & Responsibilities:

  • Serves as the main point of contact for the department’s main telephone and email accounts, handling inquiries, or directing emails or calls to the appropriate area.

  • Performs the full-cycle recruitment process for all student workers and ensures adherence to policies and federal and state regulations.

  • Serves as the primary point of contact for the work-study program administered by the Office of Financial Aid and Graduate Intern and Graduate Assistant programs administered by Academic Affairs.

  • Assists with new hire onboarding and orientation including background checks, 1-9 processing

  • Provides guidance and support to supervisors on policies and procedures regarding performance and conduct concerns with student workers.

  • Assists with the development and execution of campus-wide engagement and recognition programs and events.

  • Responds to reference checks and employment verification requests.

  • Reconciles the department credit card and processing of all invoices.

  • Purchases office supplies and furniture, office equipment, etc., for the department in accordance with MICA’s purchasing policies, procedures, and budget.

  • Organizes, files, maintains and destroys records according to established procedures. Scans employment forms and faculty contracts to the appropriate employee’s electronic file.

  • Maintains the department website and makes changes and updates as needed

  • Serves as a liaison between the HR department and the Technology department, Payroll, Budget, and other campus constituencies to provide systems support and analysis.

  • Performs other duties and responsibilities as assigned or needed.

Knowledge, Skills, and Abilities

  • Demonstrated commitment to ethical practices and maintaining confidentiality.

  • Excellent communication (written, verbal and presentation) skills.

  • Excellent analytical and problem-solving skills; ability to synthesize complex or diverse information.

  • Ability to work independently and handle multiple priorities with minimal supervision.

  • Impeccable organizational (time, task, project management) skills.

  • Strong interpersonal skills with ability to develop and maintain collegial relationships. Must be flexible, collaborative and have a positive attitude.

  • Proficiency in basic data management systems and basic computer applications (e.g., Word, Excel, PowerPoint, Publisher, Photoshop or GIMP, WordPress).

  • Willingness and ability to learn additional applications as needed.

  • Ability and willingness to occasionally work weekends, evenings, and other non-traditional schedules.

  • Demonstrated commitment to practices in equity, inclusion, access, and anti-racism and to serving the needs of a culturally and educationally diverse and inclusive community with diplomacy and tact.

Minimum qualifications:

  • High School Diploma

  • 2+ years of experience providing administrative support.

  • Experience working within a complex office environment with frequently shifting tasks, and priorities and often with frequent interruptions.

  • Experience working with multiple constituencies in sometimes difficult and stressful situations.

  • Experience that demonstrates the highest personal levels of uncompromising integrity, honesty, and discretion.

  • Must possess a record of service that demonstrates concern for the well-being of others.

Preferred Qualifications:

  • Experience recruiting in a higher education environment.

  • Experience with Workday.

Reporting to this position: Student Employees

Conditions of Employment:

  • Satisfactory background check

Physical demands and work environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Physical Demands: While performing the duties of the job, the employee is occasionally required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; balance; stoop; talk or hear. The employee must occasionally lift up to 15 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. (may be adjusted depending on position)

  • Work environment: While performing the duties of the job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually (minimal, moderate, or high).

  • Required training: Handbook orientation, Anti-Harassment, Hazard Communication, Emergency Plans & Fire Prevention, Personal Protection Equipment. (additional training may be added, SEE: EHS Manager training schedule)

Maryland Institute College of Art is committed to its policy of providing equal opportunity regardless of race, color, creed, national origin, religion, gender, sexual orientation, marital status, age, disability, or veteran status (disabled, Vietnam-era, or otherwise). Furthermore, the College does not tolerate any form of sex discrimination, including sexual harassment or sexual violence. This policy applies to all programs, facilities, and activities provided by Maryland Institute College of Art, including but not limited to admission, educational programs, and employment.

Applicants must apply online for each job in which they are interested. You will not be considered for any job for which you have not specifically applied. We do not accept applications via email, U.S. mail, or fax. Successful candidates for any staff or faculty positions will be subject to a pre-employment background check.

MICA provides reasonable accommodations to applicants with disabilities on a case-by-case basis. If you need a reasonable accommodation for any part of the application and hiring process, please contact Human Resources at 410-225-2363.