Assistant Controller

Overview

Job Location:
Greeley, CO

Are you a current Aims Employee, Temporary Worker? If so, to help avoid future access issues, please apply through your Workday account using "Browse Jobs" in the in the Workday search field located on the top center of the screen. 

Are you a current Aims Student? If so, to help avoid future access issues, please apply through your Workday account using the Aims Jobs app on your Workday home page. 

Are you both an Employee and a Student? If so, to help avoid future access issues, please apply through your Workday account using "Browse Jobs" in the in the Workday search field located on the top center of the screen. 

For assistance, please contact the recruitment team at 970-378-3720.

Minimum Hiring Annual Salary:

$84,836.00

Maximum Hiring Annual Salary:

$89,078.00

To attain the maximum annual salary, employee must meet all minimum qualifications plus:

• 5 (five) years of additional applicable work experience and/or degrees higher than minimum qualification degree. Degrees higher than the minimum qualification degree can be used in combination with additional work experience.
• A combination of related education, on-the-job work experience, certifications and/or licenses that results in a candidate successfully meeting the minimum qualifications of the position, may be considered.

The stated salary amounts are not guaranteed in the event employment ends with Aims during any fiscal year.

Included with Aims Full-time Employment is a generous package of Benefits, most are listed below:

Job Description:

Aims Community College actively supports an environment that embraces the College's Mission, Vision, Values and a culture of innovation and care. The College embraces and seeks to hire individuals who want to be a part of this environment and have the skill sets necessary to be successful in this position.

The Assistant Controller supports the College’s Controller in managing the day-to-day and monthly accounting activities for the Financial Services department, as well as assisting the Controller on a variety of projects and analysis. This position will assist in managing and maintaining the College’s Capital Projects and Fixed assets to ensure accurate tracking, recording, and reporting of the college’s fixed assets. The Assistant Controller must be able to exercise the judgment and have the skills necessary to fill in on essential functions in the absence of the Controller, or as a representative for the Controller. This position requires strong leadership, a deep understanding of accounting principles including GASB and FASB, and the ability to collaborate effectively with both internal teams and external stakeholders. The Assistant Controller will supervise both the Accounts Receivable and Accounts Payable Departments in their duties to ensure accuracy, performance and operations.

Accounting Responsibilities:

• Manage and track the financial aspects of capital projects, ensuring projects are completed in compliance with financial and reporting standards.
• Oversee the accurate tracking, recording, and reporting of the college’s fixed assets, including buildings, equipment, land, and vehicles. Maintain depreciation schedules for fixed assets, ensure proper application of depreciation methods, and ensure timely and accurate depreciation expense recognition.
• Works closely with the Controller in the review and approval of journal entries, ensuring they are properly classified, accurate, and in compliance with external and internal financial policies.
• Works closely with the Controller in reviewing ad hoc bank transactions, ensuring all transactions are properly recorded
• Have a strong knowledge of GASB and FASB regulations to assist in grant and foundation accounting.
• Works effectively with internal and external stakeholders to understand and meet their needs. Utilize judgement on how to build positive relationships.
• Works closely with the Controller and Budget Office in the creation of accounting-related worktags within Workday, including cost centers, projects, programs, grants, and other financial dimensions required for accurate tracking and reporting.
• Works with the Controller in managing the monthly closing process to ensure that all financial transactions are accurately recorded in the general ledger.
• Works closely with the Controller to develop and enforce strong internal control systems to safeguard the college’s assets and maintain the accuracy of financial records.
• Evaluate current policies, processes and procedures and identify areas for improvement. Serves as a reference to College constituents for policies and procedures. Develop and/or document policies and procedures to ensure appropriate internal controls and compliance and seamless business continuity during transitions.
• Support the Controller to ensure the integrity of the general ledger including postings from subsidiary Accounts Receivable, Accounts Payable, Payroll, Fixed Assets, Grants and Foundation, and journal entry review and approval.
• Works effectively with internal and external stakeholders to understand and meet their needs. Utilize judgement on how to build positive relationships.

Data Analysis & Review:

• Analyze account balances and reconcile account balances to internal and external data.
• Provide consistent and accurate reporting for management’s strategic decision making, and ensure the accuracy of information used in those decisions.
• Assist and support accounting decisions in Accounts Receivable, Payroll, Banking, Grants/Foundation, and Accounts Payable so that systems and data are set up to support timely and accurate reporting.
• Perform research and analysis, often using large data sets, for general accounting functions to document controls.
• Perform in-depth analysis and interpretation of complex data and information, interpret financial reports and statements, and identify problem areas and processing gaps that affect accuracy and completeness of reconciling items identified and present findings with recommendations for resolution.

Year-End & Audit Assistance:

• Works closely with the Controller during the year-end closing process, ensuring that all financial transactions are accurately recorded, reconciled, and closed in the system. Ensure timely and accurate preparation of final year-end entries.
• Works closely with the Controller to provide critical support during the audit process by assisting in the preparation of required documentation, financial statements, and schedules for review by auditors. Work closely with the audit team to ensure all information is provided in a timely and accurate manner.
• Works closely with the Controller in the preparation of year-end financial statements, including the balance sheet, income statement, and statement of cash flows. Assist to ensure accuracy in all sections, providing clear and concise notes and explanations where necessary.
• Works closely with the Controller in preparing the Management Discussion and Analysis (MD&A) section, ensuring it provides a clear and thorough explanation of the institution’s financial position, performance, and relevant trends for the audit team and stakeholders.
• Works closely with the Controller to draft and review the related footnotes for the financial statements, ensuring they accurately reflect the institution’s financial situation, including policies, transactions, and any contingencies.
• Works closely with the Controller to draft and review Required Supplementary Information for the financial statements.
• Works closely with the Controller to review and ensure that internal control procedures are being followed during the year-end close and audit process, identifying any areas for improvement or adjustments to enhance future processes.
• In the absence of the Controller serve as a point of contact for auditors, ensuring all information requests are answered promptly and accurately.
• Provide detailed explanations and documentation as necessary to support the audit process.
• Help with other ad-hoc accounting and finance projects related to the year-end process, as directed by the Controller. This may include improvements to accounting systems, financial reporting, or internal controls.

Supervision & Leadership:

• Manage and supervise the Accounts Receivable department, ensuring timely and accurate invoicing, collection, and application of payments. Monitor aging reports and work with staff to follow up on overdue accounts.
• Manage and supervise the Accounts Payable department, ensuring that all invoices are processed in a timely manner, vendors are paid according to terms, and expenses are appropriately allocated.
• Serve as a subject matter expert in accounting practices and procedures for the college’s accounting staff, campus business leaders, and campus functional users.
• Develop and provide ongoing training sessions on accounting systems, best practices, and new policies or procedures.
• Collaborate with campus business leaders and functional users on accounting policies and ensure they understand and follow proper financial procedures within their departments.
• Provide training and guidance to staff on technical accounting issues and methods. Analyze and resolve accounting report issues and formulate solutions to accounting issues encountered by staff.
• Cross train staff for full coverage during absences.
• Monitor and maintain internal accounting controls and day-to-day accounting processes to ensure accurate and timely accounting data is produced and recorded in accordance with generally accepted accounting principles (GAAP), governmental accounting standards board (GASB), financial accounting standards board (FASB) and generally accepted auditing standards (GAAS)
• Support and develop a positive unit culture that embraces quality, process efficiency, innovation and trust.

Other Duties as Assigned:

• Serving as backup for the Controller as needed.
• Assist the Vice President of Administrative Services, Assistant Vice President of Administrative Services, Controller and other Administrative Services staff with other projects as requested.
• Professional Development – maintain proficiency in higher education and industry standards.
• Serve on department, division and institutional committees as needed.
• Other duties as assigned.

Minimum Qualifications:

• Bachelor's Degree in Accounting or another related field; plus, five (5) years of professional accounting experience or an equivalent combination of education and/or work experience. Of the required five (5) years of work experience, two (2) years must be supervisory and/or demonstrated leadership experience.
• Excellent communication and interpersonal skills, with the ability to work collaboratively.
• Knowledge of the principles, theories, concepts and terms involved in accounting, auditing, budgeting, and related financial operations.
• Proficiency in financial analysis tools and software (e.g., Excel, ERP systems.
• Detail-oriented with strong problem-solving abilities and analytical thinking.

Required Documents:

• Cover Letter
• Resume

Preferred Qualifications:

• Master's Degree in Accounting or another related field.
• CPA license or working on Master's degree or CPA.
• Knowledge of Workday software.
• Experience in Higher Education accounting.
• Experience preparing financial statements and fixed asset accounting.

All Applicants:

• Compare your previous work experience to the job duties listed on the job positing under job description. Enter the job duties you have performed under the "Work Experience" section on your job application. We evaluate your experience based on this information.
• Please make sure you state whether work experience (aka work history) is part time or full time employment by listing the average number of hours worked per week. This information is used to determine your new annual salary.
• Be sure to upload all the required documents listed at the above in "Additional Job Description" section. This can be uploaded as part of your application materials in the "My Experience" section.  If there are missing documents, your incomplete application will not be considered. Per the Colorado Job Application Fairness Act, you may redact information that identifies age, date of birth, or dates of attendance at or graduation from an educational institution.

For information on our hiring practices, please visit our resource page: https://www.aims.edu/departments/human-resources/hiring-process.

Aims Community College is an equal opportunity employer.  Selection will be based solely on merit and will be without discrimination based on age, ancestry, color, creed, disability, ethnicity, familial status, gender, gender identity, genetic information, marital status, national origin, sex, sexual orientation, race, religion, or veteran's status.  All application materials must be submitted by the closing date posted and become the property of Aims Community College. The screening committee will select finalists for interviews. The goal of Aims Community College is to enhance the diversity present in the district we serve. To comply with the Immigration Reform and Control Act of 1986, if hired, you will be required to provide documents within three (3) business days of hire date to show your identity and your authorization to work. This law applies to all persons hired.

Screening/Selection:

To be considered, please provide a thorough and complete application. Initial screening will be conducted by a committee based on completed application materials.

Employees in these positions may be asked to participate in temporary assignments lasting less than nine (9) months (such as curriculum development, short term projects, meetings and substitute duties) which could amount to additional temporary pay.

Upon hire, all positions at Aims Community College require a criminal background check and may require industry specific screenings such as an MVR, physical and/or drug screen. Keep in mind, a conviction does not automatically preclude candidates from being employed. The nature of a conviction will be considered relative to the duties of the position.