Overview
Job Location:
Raleigh, NC
Job Description
TEAM MEMBER WILL BE REQUIRED TO COME INTO RALEIGH, NC HQ FOUR DAYS A WEEK.
SUMMARY
Under the direction of an attorney, the Paralegal provides day-to-day support for the labor and employment and data privacy law teams, as well as Ethics and Compliance team, of the Advance Auto Parts legal department. The detail-oriented person filling this position will be adept at maneuvering through large, multi-functional and complex organizations and will demonstrate the ability to foster a positive working relationship with their peers, corporate attorneys, outside counsel and internal stakeholders. Strong project management, organizational, written and oral communication and Excel skills are required.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Provide routine paralegal support to company attorneys involved in labor and employment and data privacy legal matters, as well as ethics and compliance programming, including related to state/federal EEO charges, litigation, state/federal regulator audits, severances/reductions in force, union avoidance matters, data privacy compliance programming and internal investigations.
- Conduct necessary legal and/or business research and provide timely, clearly written and relevant information in response to legal inquiries.
- Assist in electronic discovery process by creating and distributing legal holds, tracking legal holds and custodians as they change positions or leave the company, assessing when holds can be lifted, in consultation with attorney supervisors, and communicating with hold recipients regarding status. Conduct email searches in support of legal matters and internal investigations.
- Serve as initial contact with business partners on employment litigation and administrative matters to gather documents and information necessary to prepare written responses. Summarize information gathered for inside and outside counsel, if any, and work with HR, IT and other internal stakeholders to follow up on any additional information needed. Assist outside counsel with scheduling interviews and depositions as necessary.
- Support internal investigations, e.g., as second chair interviewer/notetaker, document reviewer, etc., and support employee anonymous reporting line, as required. Support attorneys wage and hour or other audits by state or federal regulators. Support legal case resolution, including mediation and settlement processes.
- Support internal upward reporting, e.g., quarter-end reporting to senior executive and/or Audit Committee of company’s Board of Directors.
- Draft form documents and templates, make recommendations regarding standardized and best practices to facilitate processes, procedures and policies.
- Track and manage legal matters and their related expenses in the legal billing system. Prepare reports regarding status, progress and costs of matters managed or handled. Recognize and report on trends and problem areas; recommend courses of action to promote efficiency and cost-effective measures. Partner with outside counsel and in-house attorneys on billing and legal fee accrual matters.
- Prepare, send and receive confidential correspondence, reports and other documents. Coordinate and arrange meetings, reserve conference rooms/ facilities and communicate meeting information. Answer incoming calls from internal and external sources and forward calls to appropriate parties if necessary. Assist in scheduling, arranging travel schedules and reservations and preparing expense reports for attorneys. Distribute mail and faxes throughout the day in a timely manner.
- Create and maintain case management files and systems. Maintain task list for supervisors and monitor deadlines as requested.
- Other duties as assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Excellent verbal and written communication skills, interpersonal skills, and strong judgment required. Ability to read, analyze and interpret complex legal and business documents. Ability to respond discreetly and effectively to the most sensitive inquiries or complaints, and handle confidential information.
- Ability to work independently and initiate and coordinate projects, as well as effectively manage and collaborate with stakeholders across functions and business lines.
- Extremely organized with a strong sense of priority, urgency and commitment to deadlines.
- Ability to manage a heavy workload and prioritize multiple projects.
- Ability to work independently while functioning well in a team environment.
- Ability to understand general business operations, issues and dynamics beyond the scope of basic legal issues.
- Strong computer skills, including proficiency with Microsoft Office products (Outlook, Word, SharePoint, PowerPoint & Excel).
- Strong attention to detail.
- Experience with employment, data privacy, and/or corporate compliance matters.
- Experience with data privacy incident management and document retention procedures is a plus.
- Experience with Workday and/or Legal Tracker (Serengeti) is a plus.
- High level of reasoning ability required. Ability to define problems, collect and analyze complex data and conflicting viewpoints, establish facts and draw valid conclusions, as well as make strategic decisions and persuasive arguments. Ability to deal with a variety of abstract and concrete variables.
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs. Ability to understand and analyze budget/P&L statements and manage fees/expenses on a proactive basis.
EDUCATION and/or EXPERIENCE
Bachelor’s degree and 3-5 years of experience or Paralegal Certificate and 3-5 years of experience; or equivalent combination of education and experience. Compliance or data privacy certifications are a plus.
SUPERVISORY RESPONSIBILITIES
None
CERTIFICATES, LICENSES, REGISTRATIONS
Paralegal, compliance and/or privacy certifications preferred.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
LOCATION
Role is Raleigh-based.
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