Overview

Job Location:
Little Rock

ARKANSAS CHILDREN’S IS AN EQUAL OPPORTUNITY EMPLOYER. ALL QUALIFIED APPLICANTS WILL RECEIVE CONSIDERATION FOR EMPLOYMENT WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, SEXUAL ORIENTATION, GENDER IDENTITY OR EXPRESSION, NATIONAL ORIGIN, AGE, DISABILITY, PROTECTED VETERAN STATUS OR ANY OTHER CHARACTERISTIC PROTECTED BY FEDERAL, STATE, OR LOCAL LAWS.

CURRENT EMPLOYEES: Please apply via the internal career site by logging into your Workday Account (https://www.myworkday.com/archildrens/)and search the “Find Jobs” report.

Work Shift:

Day Shift

Time Type:

Full time

Department:

CC407080 Accounting

Summary:

Accounts Payable Coordinators are responsible for the coordination of payables for the Hospital and its related subsidiaries including the Foundation, the Research Institute, and the Auxiliary. This includes analyzing requests for payment, keying vouchers, preparing checks for mailing, working invoice/PO exceptions, reconciling vendor statements and other duties as needed to ensure that accurate payments are made on a timely basis. The Coordinator is responsible for ensuring that payment requests have appropriate authorization, documentation, and accurate calculations prior to payment. Workflow must be controlled to ensure that available discounts are utilized. The position must become thoroughly familiar with the Meditech AP Module and have a working knowledge of Excel and Word. A thorough knowledge of the following policies is required: Accounts Payable, Travel, Purchasing, Cash, Specified Purpose Funds, and Physician’s Funds. This position is also responsible for determining 1099 vendors, for obtaining W9 forms, for matching expenses on an annual basis with the proper accounting period, and for resolving unclaimed property (outstanding checks) in accordance with state requirements. In addition, this position is responsible for preparing the daily deposits for payments received at the hospital and for processing change orders through the hospital’s saferoom.

Required Education:

Recommended Education:

Required Work Experience:

Recommended Work Experience:

Required Certifications:

Recommended Certifications:

Description

  • Job Description Summary
    The Accounts Payable Coordinator is responsible for processing supplier payments for Arkansas Children’s and its affiliates, including analyzing requests for payment, entering invoices into Workday, preparing checks for mailing, ensuring available supplier discounts are taken, resolving PO invoice exceptions, reconciling supplier statements, determining 1099 suppliers and obtaining W-9 forms, matching expenditures with the proper accounting period during year end, ensuring due diligence is performed on stale stated checks in compliance with state requirements, and other duties as required to ensure accurate and timely payments. The Coordinator will develop and maintain a thorough working knowledge of the Workday operating system as it pertains to this position.
  • Job Description

    Job Description

    PRIMARY DUTIES AND RESPONSIBILITIES

    1. Processes Supplier Invoices for Payment

    • Reviews and processes invoices submitted through Workday on a daily basis.
    • Reviews and processes invoices received electronically on a daily basis.
    • Organizes, files, and processes PO invoices received on a daily basis.
    • Analyzes invoice requests to ensure appropriate support and accuracy prior to payment.
    • Communicates with appropriate departments to resolve questions or issues related to supplier invoice requests.
    • Monitors discount opportunities to ensure available supplier discounts are taken.
    • Determines 1099 suppliers and obtains W-9 forms.
    • Maintains Supplier notes including special handling instructions.
    • Prepares checks for mailing and ensures priority payments are disbursed on settlement days.

    2. Performs Routine Analysis of Open Invoices and Timely Reconciliation of Supplier Statements

    • Resolves PO invoice exceptions on a weekly basis to ensure payment within supplier’s payment terms
    • Ensures credit memos or refunds are received for returned merchandise.
    • Performs monthly reconciliations of supplier statements to unpaid invoices. Corresponds with suppliers to ensure timely resolution of past-due invoices, questions or discrepancies.
    • Performs due diligence on stale dated checks to ensure compliance with state unclaimed property guidelines.
    • Informs supervisor of any supplier or payment concerns in a timely manner.

    3. Various Other Duties as Assigned

    • Participates in Workday end-user training provided by the Finance Department.
    • Supports and tests Workday upgrades/enhancements for Suppliers.
    • Assists Procurement in testing Workday upgrades/enhancements related to Supplier payments.
    • Ensures supplier payments are recorded in the proper accounting period during year end processing.
    • Maintains knowledge of pertinent Arkansas Children’s policies such as Accounts Payable; Travel and Business Expense; Purchasing; Cash; Gift; Administrative Authority.
    • Performs Saferoom duties or acts as the Saferoom back-up as needed.
    • Serves as backup for mail duties (sorts and opens postal mail) when needed

    EDUCATION REQUIREMENTS

    • Required – High school diploma or general education degree (GED)

    EXPERIENCE REQUIREMENTS

    • Required – 2 years total experience required, which includes 2 years of payment processing preferably with automated accounts payable or accounting system experience
    • Preferred – 1 years Workday experience preferred
    • Preferred – 1 years Microsoft Office Excel experience preferred
    • Preferred – Healthcare setting experience preferred

    CERTIFICATION / LICENSE / REGISTRY REQUIREMENTS

    • This position has no Certification/License/Registry requirements

    SKILL REQUIREMENTS

    • Required – 10 key by touch
    • Required – Data entry
    • Required – Detail oriented
    • Required – Strong communication and organizational skills
    • Preferred – Ability to manage multiple tasks and deadlines

    PHYSICAL REQUIREMENTS

    • Lifting/Pushing/Pulling Weight Up to 10 pounds
    • Lifting/Pushing/Pulling Weight Up to 25 pounds
    • Lifting/Pushing/Pulling Weight Up to 35 pounds
    • Noise Level Noise Level
    • Physical Activity Reach with hands and arms
    • Physical Activity Sit
    • Physical Activity Stand
    • Physical Activity Stoop, kneel, crouch, crawl, twist, or bend
    • Physical Activity Talk or hear
    • Physical Activity Use hands to touch, handle, or feel
    • Physical Activity Walk
    • Physical Environment Inside Office Environment / conditions
    • Safety Sensitivity This position has been designated as safety sensitive.