Overview

Job Location:
USA CA – San Diego Bldg A&B

Job Description Summary

The Executive Assistant (EA) is responsible for providing analytical and specialized administrative support to the Worldwide Vice President of Global Customer Services (GCS) and members of the GCS leadership team. The EA works on assignments that are complex in nature in which independent action and a high degree of initiative are required to resolve problems and develop recommendations. The EA will act independently to determine new methods and procedures on assignments and may provide guidance to other non-exempt personnel.

Job Description

Be part of something bigger!

BD is one of the largest global medical technology companies in the world and is advancing the world of health by improving medical discovery, diagnostics and the delivery of care. We have over 65,000 employees and a presence in virtually every country around the world to address some of the most challenging global health issues.

The Executive Assistant (EA) is responsible for providing analytical and specialized administrative support to the Worldwide Vice President of Global Customer Services (GCS) and members of the GCS leadership team. The EA works on assignments that are complex in nature in which independent action and a high degree of initiative are required to resolve problems and develop recommendations. The EA will act independently to determine new methods and procedures on assignments and may provide guidance to other non-exempt personnel.

The EA uses his/her ability as an office administrator to contribute to the development of concepts and techniques, and to complete tasks in creative and effective ways. The EA must be highly organized and able to prioritize multiple tasks and projects effectively.

Duties and Responsibilities:

  • Effective use of Microsoft Office to develop presentations, create documents/templates, input and analyze data. Prepare documents containing financial, statistical, technical, or legal terminology.

  • Responsible for heavy calendar management, requiring interaction with both internal and external executives, various department leaders and assistants.

  • Facilitates incoming and outgoing department communications on behalf of the Leadership Team, including effectively manage various distribution lists to ensure accuracy and proper access.

  • Establishes and maintains files and confidential records, including those related to personnel, financial budgets and/or legal and proprietary information.

  • Coordinates large scale events and interdepartmental meetings, develops and distributes instructions, coordinates room setup logistics, interfaces with those attending meeting and facilitates arrangements.

  • Makes complex domestic and international travel arrangements, utilizing judgment to effectively manage cost and assure management needs are considered. Prepares extensive travel itineraries and manages expense reports for executives as needed.

  • Coordinate various office support services, including purchasing and facilities management.

  • Assists in the arrangement and execution of company events.

  • Supports several leaders as required for special projects and needs.

  • Maintains a positive outlook no matter how big or small the task

  • Performs other related duties and assignments as required.

Requirements:

  • A high school diploma/GED

  • A minimum of six years of administrative assistant experience

  • At least two years supporting an executive level leader and other members of a leadership team

Assets:

  • Expertise with Microsoft applications (Word, PowerPoint, Excel, Outlook).

  • AP and Concur experience is a plus.

  • Workday experience is a plus.

  • Prior experience supporting senior level management and customer facing organizations

  • Effective organization, planning, and interpersonal skills. Effective written and oral communication skills.

  • Demonstrated ability to maintain a high degree of confidentiality with sensitive information and high level of professionalism.

  • Must have very high customer service and support skills and be willing to pitch in where needed to get things done.

  • Good learning agility and the ability to anticipate future needs

  • Strong communication skills and attention to detail, ability to prioritize, meet deadlines, and juggle multiple priorities in a fast-paced environment

  • Demonstrated ability to deal with unresolved situations, frequent changes, delays or unexpected events and maintain calm disposition.

Why join us?

A career at BD means being part of a team that values your opinions and contributions and that empowers you to bring your authentic self to work. Here our associates can fulfill their life’s purpose through the work that they do every day.

You will learn and work alongside inspirational leaders and colleagues who are equally passionate and committed to fostering an inclusive, growth-centered, and rewarding culture. Our Total Rewards program — which includes competitive pay, benefits, continuous learning, recognition, career growth, and life balance components — is designed to support the varying needs of our diverse and global associates.

To learn more about BD visit https://jobs.bd.com/

Employment at BD is contingent upon the Company’s receipt of sufficient proof that you are or will be fully vaccinated against COVID-19.  Consistent with BD’s Workplace Accommodations Policy, requests for accommodation will be considered pursuant to applicable law. 

Becton, Dickinson and Company is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

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Primary Work Location

USA CA – San Diego Bldg A&B

Additional Locations

Work Shift