Job Location:
Waltham, MA

Job Description Summary

Reporting to the Assistant Controller, the Accounts Payable Specialist will be responsible for the operation of accounts payable and cash disbursement management. The position initiates transactions that result in timely and accurate payments to vendors, employees and students through the accounts payable or cash management systems.

Essential Duties

  • Oversee and process all invoices and payment requests, including initiation of ACHs and wires.

  • Review documents for proper authorization, correct accounting, timing of payments and discount accuracy, and input the information to systems.

  • Communicate Accounts Payable policies and procedures to vendors and the University community.

  • Resolve issues brought to the department by the University community or vendors concerning the timely or accurate payment of invoices or proper accounting for the charges.

  • Oversee and provide guidance to student workers on invoice processing.

  • Assist in the day-to-day operation of general accounting.

  • Investigate uncashed checks and take appropriate actions to resolve issues.

  • Assist in 1099 process.

  • Special projects and other duties as assigned.

Minimum Qualifications

  • Associate’s degree plus a minimum of two years of Accounts Payable experience OR High school diploma/GED plus a minimum of five years of Accounts Payable experience

  • Excellent attention to detail and accuracy in data entry and record keeping.

  • Proficiency in using financial system, Microsoft Office Suite, including Word and Excel, and Adobe Acrobat.

  • Strong interpersonal skills and the ability to interact with students and employees of the University with tact, diplomacy, and discretion.

  • Ability to communicate well with external contacts (e.g. bank, vendors)

  • Ability to work independently and/ or collaboratively in a team environment.

Preferred Qualifications

  • Higher education experience preferred

  • Workday experience

Work Environment

  • Typical office setting with extensive sitting and computer work

  • Ability to travel across campus for meetings and other work related events

Bentley University requires references checks and may conduct other pre-employment screening.


Bentley University strives to create a campus community that welcomes the exchange of ideas, and fosters a culture that values differences and views them as a strength in our community.

Bentley University is an Equal Opportunity Employer, building strength through diversity. The University is committed to building a community of talented students, faculty and staff who reflect the diversity of global business. We strongly encourage applications from persons from underrepresented groups, individuals with disabilities, covered veterans and those with diverse experiences and backgrounds.