Job Location:
Waltham, MA

Job Description Summary

The Assistant Controller is responsible for the overall direction and oversight of financial operations, which includes Tax compliance, Payroll, Accounts Payable, and Travel/Procurement Card Services and grant accounting. The Assistant Controller will also be an integral member of the Controller’s team, assisting with the month-end and year-end closing processes, ensuring that financial statements and internal and external reporting are prepared to the highest standard. The Assistant Controller will also work closely with the Controller, Associate Vice President of Finance and the Vice President for Administration & Finance and CFO/Treasurer to ensure all critical components of the Controller’s organization are functioning efficiently and effectively

Essential Duties

  • Provide leadership to the staff of 3 within financial operations to foster a standard of superior service to all customers, working collaboratively with academic and administrative departments
  • Oversee payroll processing including accurate payroll, withholding and tax processing and reporting
  • Responsible for operations such as: invoice payment, travel, P-card, employee and non-employee reimbursements
  • In conjunction with the Controller, manage the month-end close process and assist in the year-end close process ensuring accurate reporting in a timely manner
  • Manage daily banking operations including wires/ACH processing, fund transfer, fraud monitoring
  • Prepare and review reconciliations and assist with other accounting functions including but not limited to providing necessary information and documentation for audits
  • Responsible for the preparation all schedules and supporting material for the university’s annual tax returns, including the Form 990, Form 990-T and certain state returns
  • Reviews and processes federal grant drawdown requests and assists with financial reporting to the sponsor agency 
  •  Ensure financial compliance with University policies and procedures and applicable legal rules and regulations
  • Process general ledger transactions and prepare and review journal entries to properly record financial transactions
  • Assist with troubleshooting financial accounting issues within the system for both the Financial Operations team and across the University
  • Special projects and other duties as assigned

Minimum Qualifications

  • Minimum of 6+ years of experience, preferably in higher education accounting, finance or similar department.
  • Bachelor’s degree in Accounting, Finance or related field
  • Minimum supervisory experience of 3+ years.
  • Must be a team player with a demonstrated interpersonal skills in a customer service setting.
  • Must be highly detail-oriented with strong analytic, problem-solving, financial and organizational skills
  • Ability to independently manage multiple deadlines and competing priorities efficiently
  • Must be comfortable learning and using cloud-based complex financial system

Preferred Qualifications

  • Prior experience in higher education or other non-profit payroll
  • Workday experience highly preferred
  • Supervisory experience preferred

Work Environment

  • Typical office setting with extensive sitting and computer work
  • Ability to travel across campus for meetings and other work related events

Bentley University requires references checks and may conduct other pre-employment screening.


Bentley University strives to create a campus community that welcomes the exchange of ideas, and fosters a culture that values differences and views them as a strength in our community.

Bentley University is an Equal Opportunity Employer, building strength through diversity. The University is committed to building a community of talented students, faculty and staff who reflect the diversity of global business. We strongly encourage applications from persons from underrepresented groups, individuals with disabilities, covered veterans and those with diverse experiences and backgrounds.