Overview
Job Location:
Waltham, MA
Job Description Summary
The Human Resources Coordinator provides administrative and functional support to the Human Resources office and is responsible for the efficient and effective flow of business operations for a busy department. This role manages the new hire onboarding process, assists with various projects within different HR functions, and supervises student workers.
Essential DutiesÂ
Handle administrative duties and reception for the Human Resources department; including triaging employee questions/issues, managing projects, coordinating meetings, preparing presentation materials, processing department invoices/purchase orders, and filing. Specific duties include:Â
- New Hire Onboarding: Shepherding the new hire onboarding process to include approving tasks in Workday, completing I-9s, E-Verify submission for I-9 processing, and internal notifications to department administrators and managers for new hire set-up.Â
- Administrative Support: Coordinating mailing of documents, ordering office supplies and managing inventory, scheduling and coordinating HR meetings and exit interviews, processing department invoices and purchase orders, and triaging employment verification requests.Â
- Student Supervision: Hire, train, and supervise student workers to assist the department with various administrative needs.Â
- Website & Workday Support: Ensuring HR website is up to date, assisting with Workday audits and tasks, and assisting with the development and delivery of HR communications.Â
- Project Support: Playing a key role with HR projects like the Service Awards and Founder’s Day program, and other ad-hoc projects.Â
- Immigration Support: Assisting with paperwork and communication about visa petitions in partnership with HR Business Partners and the immigration attorney’s office. In addition, this role will provide support within functional areas to include the following:Â
Talent AcquisitionÂ
- Provide routine recruitment assistance including, but not limited to, processing external advertisements, reference checks, and background checks via third-party vendor. Â
- Conduct sourcing of passive candidates for open and future roles using LinkedIn, external job boards, etc.Â
- Process temporary employee hires.  Â
- Conduct quarterly audit and clean-up of temporary employee and contingent worker population.Â
- Review and update internal resources and externally facing talent acquisition webpages.Â
- Monitor the general HR Employment inbox.Â
Learning & DevelopmentÂ
- Coordinating supporting resources for L&D programs and New Hire Orientation, such as catering and booking rooms.Â
- Keep track of GEM Award recipients and update website monthly.Â
CompensationÂ
- Managing administrative tasks associated with recognition programs including spreadsheet entry, approving requests, ordering gift cards and tracking the program’s budget.Â
- Processing unemployment claims.Â
BenefitsÂ
- Acting as a back-up for Senior Benefits Specialist and triaging benefit questions from faculty and staff.Â
- Working with the Senior Benefits Specialist to plan and coordinate benefit and wellness events.Â
- Creating weekly internal communications highlighting benefit and wellness events through the Benefits Spotlight.Â
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Minimum QualificationsÂ
- High School Diploma required; Associate’s or Bachelor's degree preferredÂ
- 2-3 years HR experience and preferred administrative support experience in a fast-paced environment.Â
- Excellent interpersonal and relationship management skills, organizational skills, problem-solving ability and ability to multi-task and deal with competing priorities. Â
- Self-directed individual with a high degree of discretion due to the confidential nature of HR communications. Â
- Demonstrated professional demeanor as well as a commitment to customer service. Â
- Ability to effectively function as a member of a team and interact with all levels of professional, administrative and functional staff. Â
- MS Office (Word, Outlook, PowerPoint, Excel) technical skills, Workday experience highly desirable.Â
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Work EnvironmentÂ
- Usual office environment with frequent sitting, walking, and standing, and occasional climbing, stooping, kneeling, crouching, crawling, and balancing. Â
- Frequent use of eye, hand and finger coordination enabling use of office machinery. Solid keyboard skills are necessary.Â
Bentley University requires references checks and may conduct other pre-employment screening.
DIVERSITY STATEMENT
Bentley University strives to create a campus community that welcomes the exchange of ideas, and fosters a culture that values differences and views them as a strength in our community.
Bentley University is an Equal Opportunity Employer, building strength through diversity. The University is committed to building a community of talented students, faculty and staff who reflect the diversity of global business. We strongly encourage applications from persons from underrepresented groups, individuals with disabilities, covered veterans and those with diverse experiences and backgrounds.