Job Location:
Brandeis – Waltham Campus

Brandeis University is delighted to announce a career opportunity as the Grant Accountant in the Sponsored Program Accounting department (SPA).  If you are looking for an opportunity to work a hybrid schedule, a beautiful suburban campus with lots of perks including free parking, look no further.  At Brandeis we offer a competitive benefits and compensation package which includes medical, dental and life insurances.  We also offer a generous paid time off benefit.  If you are looking to advance your career through educational opportunities, Brandeis offers free tuition for employees, dependents and spouses. Our 403b retirement savings plan includes a generous match. 


  • Administers the establishment of new grant and contract awards into the university accounting system. This involves review of sponsor terms, identifying unusual billing terms and resolving them with SPA Manager, OSP, Department Administrator and PI. Ensures integrity of data in university accounting system and proper set up for cash management and receivable management. 20%

  • Performs grant related post-award functions according to the terms and conditions of the sponsor including but not limited to budget and expense analysis, invoicing, financial reporting, and re-budgeting according to sponsor terms and regulations. Ensures these functions are properly and accurately recorded into the university accounting system in a timely manner. Reviews current awards for proper assignment of fringe benefits and facility and administrative costs, ensures start & end dates are recorded correctly for each project, and reviews all projects for any deficit spending. Follow up with the appropriate parties for any problem resolution. 25%  

  • Monitors accounts receivable balances. In a timely and accurate manner, prepares invoices, follows up on cash collections, manages grant closeout process including billing, collection, reporting, and recording data into university accounting system. 20%

  • With guidance from SPA Manager and Director when necessary, responsible for responding to department questions or requests for information, investigating problems and issues that arise with grant data. Provide guidance to Departmental staff in SPA grant management procedures and university policies. Facilitates department needs by developing and offering viable alternative solutions to issues and problems. Supports a positive and constructive relationship between various personnel and departments. 20 %

  • Update and maintain grant reporting schedules. Communicate with SPA/PI/Departments concerning report status (upcoming, due, delinquent). Assist with special projects as assigned by SPA Manage and Director. 15%

Education & Work Experience Requirements:

  • B.A./B.S. required. M.A./M.S. preferred.

  • 1-3 years of finance, accounting or grant administration experience, preferably in an academic or research environment.

What you need to succeed:

  • Solid understanding of federal/University grant operations and knowledge of relevant sponsor regulations.

  • Strong computer skills, particularly analytical skills, strong attention to detail, ability to manage/prioritize multiple projects.

  • Strong interpersonal and communication skills.

  • Experience with Workday Finance/Grants preferred.

Closing Statement

Brandeis University is committed to providing its students, faculty and staff with an environment conducive to learning and working and where all people are treated with respect and dignity. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, ethnicity, caste, sex, pregnancy, sexual orientation, gender identity/expression, including transgender identity, religion, disability, age, genetics, active military or veteran status and any other characteristics protected under applicable federal or Massachusetts law.