Overview

Job Location:
Brandeis – Waltham Campus

Brandeis University seeks to hire a Program Administrator to manage operations of the Legal Studies (LGLS) Program in all aspects of program administration, faculty support and student relations. This person will coordinate the LGLS in conjunction with its faculty director and administer University policies and procedures concerning daily implementation of the LGLS Programs. This position also oversees student worker (s) who perform the more routine tasks.

This is a part time position, 21 hours a week.

Key Responsibilities:

General Administration and projects:

  • Manage program office; assist LGLS Chair with all major administrative functions and projects, supervising and training student workers who perform the more routine tasks. Includes: Creating, organizing and maintaining files/records, recommending process improvements, ordering supplies/inventory, creating content for and maintaining department website, managing listservs, sending announcements, keeping track of departmental calendars, coordinating department/program meetings and recording minutes, assisting Chair with annual department planning memo process;
  • Serves as liaison with other University offices.  Interact with student UDRs in organizing events and as needed for managing the program. Assist with the administration of the Brandeis Educational Justice Initiative (BEJI), including hiring/managing payroll for all student/faculty/staff facilitators and coordinating marketing materials.
  • Oversees student worker (s) who perform the more routine tasks.

Curriculum:

  • Coordinate annual course scheduling (including avoiding conflicts with other key courses), spearhead annual Bulletin review, manage cross-listing requests.  Manages LGLS student and Program records (including performing transcript audits for undergraduate students);
  • Manages and performs course enrollment procedures for courses, and computing work in conformity with University policies. Assists students in understanding Program requirements, internship options and procedures, course registration procedures, and general troubleshooting.
  • Attend Students Day and Academic Fair to answer questions about Program curriculum. Oversees student course registrations in conformity with faculty guidelines.
  • Oversees preparation of course materials and book orders. Acquire and apply knowledge of Program requirements in providing guidance to current and prospective students.

Faculty Support:

  • Serve as a resource or point person to faculty on questions regarding technology, institutional or departmental policies and other general information.
  • Manage logistics of faculty searches, schedule meetings and make travel arrangements, assist with new course approval process.
  • Organize tenure and promotion cases as applicable, support faculty with course preparation and expense reconciliation. Oversees orientation for new adjunct faculty.

Internship Program Support: 

  • Assists the faculty director in the administration of the legal studies internship course each semester, including maintaining database of internship placement sites, student evaluations, and updated information on supervisors and students, coordinating student enrollment and information sessions, managing travel reimbursements for in-person internships and assisting international students in meeting ISSO/program requirements.

Budget:

  • Manage program budget and track related expenditures (OP EX, GTR, gift accounts, as applicable). Track payroll and oversee processing of fiscal related requests.
  • Provide reporting and analysis to management periodically. Responsible for understanding university business policies and procedures and complying accordingly. 
  • Manage and track the budget of the Brandeis Educational Justice Initiative (BEJI).  Coordinate with relevant University offices regarding grant administration and disbursement of funds.

Event Planning:

  • Manage virtual and/or live event planning.
  • Mentor student workers who perform assigned tasks.
  • Liaise with speakers/visitors as necessary, coordinate travel, books, space, and food, coordinating with central Conference & Events.
  • Creates communication and publicity materials, coordinating with central Communications to ensure consistent messaging and branding. Assist with publicity.

Other duties as needed such as:

  • Collaborate with the administrative staff of the American Studies Program to provide basic support for American Studies at times when both programs agree it is appropriate.
  • Collaborate with Faculty/staff/students of the Brandeis Educational Justice Initiative (BEJI) and with the administrative staff of the American Studies Program to provide basic support for BEJI and American Studies at times when BEJI/AMST agree it is appropriate.

Skills & Qualifications:

Bachelor’s degree plus 1-3 years related work experience

The program administrator must have organizational skills, time management skills, and knowledge of Microsoft Word, Excel, Google docs, and database management.

Experience with Workday a plus. Creative and marketing skills desired. Ideal candidates would be Innovative and proactive.

Closing Statement

Brandeis University is committed to providing its students, faculty and staff with an environment conducive to learning and working and where all people are treated with respect and dignity. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, ethnicity, caste, sex, pregnancy, sexual orientation, gender identity/expression, including transgender identity, religion, disability, age, genetics, active military or veteran status and any other characteristics protected under applicable federal or Massachusetts law.