Job Location:
Brandeis – Waltham Campus

Brandeis University, a medium-sized private research university with global reach, seeks a Senior Grant Accountant in the Sponsored Program Accounting department (SPA). The Senior Grant Accountant reports to the Director of Sponsored Programs Accounting, under the Office of Financial Affairs and is a part of the sponsored accounting team that is responsible for ensuring compliance with sponsor regulations, safeguarding project funds, maximizing the university’s cash flow position via timely and accurate billing, collections and resolution of budget overruns, maintaining good relations with sponsoring agencies and university staff, and facilitating the progress of sponsored projects for principal investigators and department administrators.

The Brandeis campus is located on 235 picturesque acres in Waltham, Massachusetts, a close suburb of Boston, a well-established hub for higher education and innovation.

This is an exciting opportunity for an individual interested in a career in a high research activity university dedicated to the advancement of the humanities, arts and social, natural and physical sciences. In addition, as a liberal arts college, Brandeis affirms the importance of a broad and critical education in enriching the lives of students and preparing them for full participation in a changing society, capable of promoting their own welfare, yet remaining deeply concerned about the welfare of others.

Primary Position Responsibilities:

  • Monitor assigned grant/project budgets to ensure accuracy, appropriate use of funds, and compliance with University and sponsor policies and procedures. Interprets regulations and applies to situations encountered in daily interactions with departments and PIs. Identify irregularities and work closely with PI and departments/offices – 20%
  • Performs all grant related post-award functions according to the terms and conditions of the sponsor including but not limited to budget and expense analysis, monthly invoicing, letter of credit cash draws and quarterly reporting, financial reporting, labor distribution changes, effort reporting, and re-budgeting according to sponsor terms and regulations. Ensures these functions are properly and accurately recorded into the university accounting system in a timely manner – 30%
  •  Administers the establishment of new grant and contract awards into the university accounting system. This involves review of sponsor terms, identifying unusual billing terms and resolving them with department supervisor, ORA, and PI. Ensures integrity of data in the university accounting system and proper set up for cash management and receivable management. – 20%
  • Responsible for responding to department questions or requests for information, investigating problems and issues that arise with grant data. Supports a positive and constructive relationship between various personnel and departments. Instructs P.I.s and their staff in grant management procedures and university policies and procedures. Facilitate department needs by developing and offering viable alternative solutions to issues and problems. 20%
  • Responsible for other special projects as assigned by the SPA Director. – 10%


  • Minimum 5 years of finance, accounting or grant administration experience, preferably in an academic or research environment.
  • Solid understanding of federal/University grant operations, rates and regulations along with knowledge of relevant government regulations and University accounting procedures preferred.
  • Strong computer skills, particularly analytical skills, strong attention to detail, ability to manage/prioritize multiple projects.
  • Strong interpersonal and communication skills
  • Bachelor’s degree required, master’s degree preferred.
  • Experience with Workday Finance/Grants preferred.

Closing Statement

Brandeis University is committed to providing its students, faculty and staff with an environment conducive to learning and working and where all people are treated with respect and dignity. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, ethnicity, caste, sex, pregnancy, sexual orientation, gender identity/expression, including transgender identity, religion, disability, age, genetics, active military or veteran status and any other characteristics protected under applicable federal or Massachusetts law.