Overview

Job Location:
St. Catharines, Main Campus

Brock University is located on the traditional territory of the Haudenosaunee and Anishinaabe peoples, many of whom continue to live and work here today. This territory is covered by the Upper Canada Treaties and is within the land protected by the Dish with One Spoon Wampum Agreement.

We are one of Canada’s leading comprehensive universities and a Top Employer in Hamilton-Niagara. Brock has been ranked #3 as Canada’s Best Employers and top 10 as one of Canada’s Best Employers for Diversity compiled by Forbes and Statista. We are an inclusive, welcoming community that offers a wide range of unique career opportunities.

Ignite new possibilities for your career. Break through at Brock.

Post End Date:

July 3, 2025 at 11:59 PM

This job advertisement is to fill an existing vacancy in the Administrative Professional (Employee Group)

About the Role:

Reporting into the Associate Vice-President, International, the Executive Assistant provides professional and comprehensive administrative support in the areas of administration, organization, project, financial and management for the Office, which includes the Brock International and International Recruitment portfolios.   

The Executive Assistant will:

  • Serve as the primary liaison for all communications with the Associate Vice-President, International, utilizing initiative and judgment to ensure timely progress on all matters; 
  • Determine the nature and priority of business, and provide substantial direction and information to faculty, staff, students, and external contacts by way of in-person, email, and voice mail enquiries;  
  • Review all incoming materials and requests to determine appropriate actions, including handling confidential matters; oversee the Associate Vice-President, International’s email and voicemail, identifying information that requires follow-up; and proactively resolve problems and issues whenever possible; 
  • Utilize knowledge of the Associate Vice-President, International’s office and the related operational departments to ensure administrative priorities within the Office are properly executed;  
  • Develop and manage a complex calendar of appointments, meetings, social engagements, and university/community functions for the Associate Vice-President, International; 
  • Prioritize meetings, phone calls, emails, and tasks, anticipating requirements and preparing necessary materials and briefings in advance;  
  • Prepare and process cheque requisitions, travel expenses, purchase orders and purchase card reconciliations for the Associate Vice-President, International.

Key Skills and Experience:

  • An undergraduate degree or College Diploma in a relevant discipline (e.g. Business Administration, Communications, Social Sciences or Humanities), or combination of education and experience;
  • Demonstrated experience in an executive-level administrative support role;  
  • Ability to interpret and apply policies, procedures, collective agreements, and related guidelines;
  • Proficient in budgeting, financial tracking, and record-keeping practices;
  • Advanced computer literacy, including experience with Workday, Microsoft Office Suite, databases, web content management, and online research tools;
  • Strong customer service orientation with the ability to engage effectively across diverse groups and organizational levels;
  • Skilled in collaborative communication, consultation, and relationship-building;
  • Capable of delivering sensitive information with tact and diplomacy;
  • Process-oriented mindset with a focus on efficiency and continuous improvement;
  • Resourceful in conducting research using a variety of internal and external sources;
  • Sound judgment and analytical thinking, with the ability to resolve complex and time-sensitive issues.

Preferred or Asset Skills:

  • Experience in a post-secondary environment;
  • Knowledge of an additional language would be considered an asset.

Salary and Total Rewards:

  • Job Grade K, Salary Scale ($61,286 – $99,384);
  • Target Hiring Range: $61,286 – $65,000*
  • This is a permanent position that includes:  
  • Health & Dental Benefits: Comprehensive extended health, dental, and vision coverage.
  • Pension Plan: Enrollment eligibility in the Brock University Pension Plan.
  • Vacation: Up to 3 weeks per year, in addition to university holidays.
  • Flexible Work Arrangements: Hybrid work schedule available.
  • Professional Development: Eligibility for the Brock Tuition Waiver Program.

*The final salary is based on experience, internal equity, and budget considerations within the target hiring range.

We are committed to offering flexible work arrangements where possible as outlined in our Flexible Work Arrangement Policy. As a student-centered organization, all employees are required to work on campus as needed.

 

Brock University is committed to creating a respectful and equitable workplace. We strive to foster a culture of diversity and inclusion in our work and learning environments. We welcome applications from all qualified individuals and actively encourage applications from women, people with disabilities, members of the 2SLGBTQIA+ community, Indigenous Peoples, people who identify as Black, African and/or Caribbean, as racialized and/or as from ethnic and cultural minority groups, and other underrepresented demographic groups at Brock and in the Niagara region. Brock also recognizes intersectionality and the interconnected identities, histories, and experiences of these aforementioned groups.

 

We are committed to inclusive and barrier-free recruitment, and we accommodate the needs of applicants throughout all stages of the recruitment process, as outlined in our Employment Accommodation Policy and consistent with the requirements of the Ontario Human Rights Code. Please contact talent@brocku.ca  if you require a disability related accommodation so we can ensure your participation needs are met.

 

Brock University does not use AI Technology at any stage of the recruitment process.

 

We appreciate all applications received. Candidates that are selected for an interview will be contacted.

 

Learn more about Brock University by visiting www.brocku.ca.