Overview

Job Location:
Barus & Holley

Job Description:

Job Description

This is an exciting opportunity to join the Brown University School of Engineering’s Research Administration team.  Located in Providence, RI, the School’s Research Administration staff of five employees support the application for and oversite of faculty research activities in a dynamic and growing world class research organization.

Grants and Financial Coordinator: (grade 8)

-Provides administrative pre/post award and financial support services to the Manager, Research Administration, Director, Finance and Operations, Dean, Graduate Students, Postdocs, Research Track Faculty, and Tenure Track Faculty who are Principal Investigators (PIs).

-Assists in the preparation and review of assigned grant proposals for all School of Engineering submissions using InfoEd/Coeus grant management system and sponsor submission portals.

-Coordinates the submission of new and continuing grant proposals; sponsored research funding by reviewing awards, ensuring compliance with award terms and conditions, providing guidance regarding sponsored project issues, budget management, expenditure review, financial reporting, and participation in training.

-Monitors School related finances, reconciles accounts in accordance with federal and nonfederal guidelines for the PIs, Dean, Director and Research, Administration Manager.  

-Effectively communicates award and financial policies to students, faculty, and staff. 

-Uses Workday Financials to assist Manager, Research Administration in reviewing payroll costing, payroll accounting adjustments, effort certifications, summer salary, cost shares, cost transfers, journal entries, financial reporting, subcontract requisitions and expense approvals in role as cost center and grant manager. 

-This position handles confidential information and is expected to maintain and secure privacy.  

Education and Experience:

  • Bachelor’s degree and 1-2 years related grant and administrative experience, preferably in an academic environment, or equivalent combination of education/experience.   A degree in Accounting, Finance, Public Health, Biology, Health Science, Science, Engineering or Math field is preferred.
  • Experience with proposal preparation with federal and non-federal grants and using the InfoEd/Coeus grants management (or similar) system
  • Familiarity with eRA Commons, NSF Fastlane, Research.gov and/or Grants.gov preferred
  • Higher-Education or non-profit work experience preferred
  • Demonstrated strong math skills
  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint), Web based programs and tools, Gmail and related Google applications, FileMaker, Adobe Acrobat Pro
  • Excellent math and file management skills
  • Effective verbal and written communication skills

Grants and Contracts Specialist (grade 9)

-Provides high‐level comprehensive pre‐ and post‐ award management and financial services to the School of Engineering’s (SoE) Research Administration office, faculty and students.

-Independently oversee all aspects of a complex grant portfolio performing tasks in support of standard and non-standard proposals, both federal and non-federal sponsors (NIH, NSF, DOD, DOE, DARPA, and private industry and foundations).

-Manages portfolio sponsored research funding by reviewing, interpreting, and ensuring compliance with award terms and conditions.

-Provide guidance regarding sponsored project issues, budget management, expenditure review, financial reporting, and participation in training.

-Reconcile accounts in accordance with federal and nonfederal guidelines, audit accounts, and create analytical reports for the PIs, Dean and school managers.

-Effectively communicate award and financial policies to students, faculty, and staff.

Education and Experience:

  • Bachelor’s degree, preferably in Accounting, Finance or STEM and 3 to 5 years of finance and budget experience (preferably in academia or not‐for‐profit) and research administration experience or the equivalent combination of education/experience
  • Experience with proposal preparation with federal and non-federal grants and using the InfoEd/Coeus grants management (or similar) system
  • Familiarity with eRA Commons, NSF Fastlane, Research.gov and/or Grants.gov preferred
  • Higher-Education or non-profit work experience preferred
  • Strong organizational, administrative, time management and critical thinking skills.
  • Ability to organize, prioritize workload and meet deadlines in a multi‐task, multi‐faceted work environment while maintaining careful attention to detail
  • Strong analytical and problem solving skills with the ability to work independently
  • Highly proficient in Microsoft Office Programs (Word, Excel, PowerPoint), Google Docs, Web based programs and tools
  • Excellent financial skills as well as familiarity with OMB federal circulars, federal agencies’ policy and procedures, and other relevant federal agencies’ practices.
  • Excellent customer service skills and a strong service – oriented attitude.
  • Excellent communication skills‐both oral and written‐to elicit and communicate information, to analyze data, and to prepare /present clear, informative, and concise materials.

Background Check:

Criminal and Education Verification

Please submit a cover letter when applying for this position.

Brown University offers a flexible work/life balance; summer hours, winter break and a comprehensive Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts and more.  To learn about Brown University’s benefits, visit the UHR web page here for further information.

In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. For more information, please visit the Healthy Brown site. 

Recruiting Start Date:

2022-07-26-07:00

Job Posting Title:

Grants and Contracts Coordinator/Specialist

Department:

School of Engineering

Grade:

Grade 9

Worker Type:

Employee

Worker Sub-Type:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

37.5

Position Classification:

Hybrid Eligible

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:

In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

Still Have Questions?

If you have any questions you may contact [email protected].

EEO Statement:

Brown University is an E-Verify Employer.

Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.