Overview

Job Location:
San Jose, CA

California Water Service

Job Description:

The Payroll Manager manages the processing of the bi-weekly payroll for all Company employees (Union and Non -Union) located in five states and five separate companies. Manages Workday Payroll, Time and Absence, tax compliance and integrations to the general ledger, and other third party vendors. This position is located at Customer Support Services in San Jose, California.

ESSENTIAL FUNCTIONS:

  • Manages staff including prioritizing and assigning work, conducting performance reviews, provide  training, coaching and overseeing the development of staff

  • Acts as the functional lead in all applications associated with Workday Payroll, ADP payroll and tax filings, Time and Absence, including system modifications, and reporting

  • Understanding Company’s Union employee processing and reporting requirements

  • Supports the monthly payroll related general ledger account reconciliations

  • Ensures all payroll processes are in compliance with SOX and Public Utility Commission process/reporting requirements, and accurately represent data integrity and best practices

  • Ensures payroll processing is in compliance company policy, and with State & Federal regulations

  • Manages processes to review timesheets, wage computation, and other information to detect,  reconcile, and resolve payroll discrepancies in a timely manner

  • Manages processing of the Workday and third party bi-weekly payroll and issues statements of earnings and deductions

  • Collaboration with inter-departments to implement system modifications to improve efficiency, and document the payroll process and procedures

  • Develops and maintains internal controls over Time and Absence and responsible for all aspects of full cycle payroll

  • Ensures payroll journals and allocations are process as per close schedule

  • Coordinates responses to requests from internal and external auditors as well as management

  • Participates in and supports the Company’s Continuous Improvement program and projects

  • Performs other duties as assigned to fulfill business operational needs and objectives

  • Attends meetings and trainings as directed by California Water Service

MINIMUM QUALIFICATIONS:

  • Bachelor’s degree in Accounting, Finance, or related field and/or equivalent relevant experience

  • Five plus years of experience in a supervisory capacity

  • Five plus years of increasingly responsible experience in accounting or finance with a focus in payroll

  • Five plus years of Payroll and Time and Absences, including Workday (desired)

  • Certified Payroll Professional

  • Proficient in the use of Microsoft Office applications

  • Valid California Driver License

  • Demonstrated knowledge of supervisory principles, practices, and techniques

  • Demonstrated knowledge of applicable state, federal and local laws, and regulations

  • Demonstrated knowledge of payroll tax laws and filing requirements for various states

  • Demonstrated ability to manage Workday Payroll, Time and Absence (desired)

  • Ability to work effectively with all levels of employees and management

  • Ability to communicate effectively, both verbally and in writing, with agencies, consultants, customers, employees, and vendors

  • Ability to establish and maintain accurate record

  • Detail-oriented and experienced in analyzing and improving processes

  • Ability to interpret and apply business and governmental laws and regulations

  • Demonstrated ability to lead, manage, and motivate employees

  • Demonstrated commitment to providing outstanding customer service

  • Excellent problem-solving and troubleshooting skills

  • Skill in preparing concise written reports, policies, and procedures

  • Flexible and able to prioritize work

  • Upon hire, must provide proof of COVID-19 vaccination status

Salary Range: $105,900 – $195,600

Deadline to submit resume is OPEN UNTIL FILLED.

The Equal Opportunity Policy of the Company is based upon the philosophy that all people should be treated fairly and with dignity.  California Water Service, Hawaii Water Service, New Mexico Water Service and Washington Water Service do not discriminate against any applicant or employee because of race, color, religion, sex, national origin, or any other protected class.  The Company makes all employment decisions in a non-discriminatory manner. EOE, VET, DISABILITIES.