Overview

Job Location:
Council and Court Building

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Coordinates the purchasing of materials, equipment, supplies and services for the City in accordance with prescribed guidelines, regulations and procedures.

Applicants must submit a resume and cover letter.

Buyer

  • Prepares solicitations, purchase orders and other contracting documents to procure goods and services for citywide use.
  • Examines and analyzes departmental purchase requisitions for completeness and accuracy of information; contacts department to clarify or complete information; determines with input from senior Purchasing staff, procurement method based on total cost, required delivery time, existing contracts, and/or statutory requirements.
  • Assists in review and update of requisitions to ensure compliance with purchasing parameters.
  • Provides support to all City departments including training on financial system (Workday), purchasing procedures and assisting departments with purchasing related issues. 
  • Assists departments in solicitations for products and services over $3000.
  • Works under senior Purchasing staff oversight to compile specifications, evaluate appropriate vendors, solicit formal bids as necessary, and conduct purchasing related activities based on the needs of City departments.
  • Reviews and makes recommendations on the solicitation process. 
  • Places orders with vendors and coordinates deliveries to assure appropriate materials are ordered and received.
  • Interprets and communicates purchasing procedures to departments; assists departments in initiating requisitions and orders; and solves problems with orders.
  • Reviews and makes recommendations for purchases that go through the bid process.
  • Assists in end of fiscal year closing process.
  • Provides back-up/support for Senior Buyer
  • Performs other duties as assigned.

Senior Buyer

  • Researches, prepares, evaluates and awards solicitations, both formal and informal, for all City departments.
  • Interprets purchasing procedures to departments and vendors in order to assist them with meeting all guidelines and policies during procurement activities.
  • Processes complex and/or unique purchasing transactions in accordance with state and federal statues, and within prescribed guidelines, regulations and procedures.
  • Participates in identification of suppliers by researching product availability; educates and familiarizes new suppliers with the City’s procurement policies and regulations.
  • Manages complex bids and solicitations by exercising final authority on determining formal solicitation type, reviewing and writing bid specifications, conducting bid openings, and reviewing and analyzing bids submitted by vendors for best value and responsiveness to the City.
  • Manages RFP evaluation process, and coordinates among evaluation team members, vendors and final contract negotiate team.
  • Reviews and evaluates cooperative and group contracts to ensure that all guidelines are observed, and the best value is obtained.
  • Works extensively online with the City’s financial system and Purchasing bidding website to process procurements, register vendors, post and award solicitations, research historical information, and perform other purchasing activities.
  • Conducts periodic audits of contracts to ensure compliance with contract requirements, terms, conditions, and billing; prepares audit reports when necessary to document any contract deficiencies, submits written notification of deficiencies to vendor; resolves any discrepancies between contracted parties, and monitors timely renewals, accurate insurance documentation, escalations, etc.
  • Supervises assigned staff.
  • Trains and assists City personnel on procurement policies, procedures and processes; training Purchasing department employees on all aspects of purchasing, credit card administration and telecommunications..
  • Assists the Credit Card Program Administrator as backup Program Administrator for tasks to include but not limited to, advising cardholders on policy and credit card usage, processing new applications, adjusting limits, providing for cancellations and renewals, and maintaining accurate records; may serve as part of evaluation team in selecting the issuing bank.
  • May assist with the City’s Telecommunications program to include but not limited to, procurement of communication devices, maintaining records of devices to include contact number and communication stipend records, both personal and City owned for staff, and acting as liaison with wireless provider for services and equipment; audits invoices in conjunction with Accounts Payable; reviews contracts for compliance and best value.
  • Audits requisitions for compliance with State statutes and City policies; ensures compliance with HUB statutory requirements; ensures approval by authorized signer(s).
  • Provides information and assistance in budget preparation.
  • Makes recommendations for annual contract awards.
  • May monitor legal and regulatory requirements pertaining to purchasing.
  • May initiate and approve local and emergency purchases.
  • Serves as backup to the Purchasing Manager.
  • Performs other duties as assigned.

Buyer

Minimum Qualifications

Education and Experience Guidelines

High school diploma or equivalent.  Five (5) years of full-time experience in finance (purchasing, accounting, asset management, etc.), preferably in government.

OR Any equivalent combination of experience, education or training that provides the required knowledge, skills, and abilities. An associates or bachelor’s degree in a related field may substitute for two (2) or four (4) years of required experience, respectively.

Knowledge of:

  • Commonly used business software packages such as the Microsoft Office Suite. 
  • Workday Financial System experience is preferred
  • Applicable statutes, ordinances and codes.
  • Accounting and budgeting processes as they relate to purchasing transactions.

Skill in:

  • Communicating effectively, both orally and in writing.
  • Establishing and maintaining effective working relationships.
  • Reading product specifications, catalogs.
  • Writing specifications, reports, letters and memos.
  • Performing mathematical calculations to review and compile information on invoices, and purchase orders, and bids.
  • Evaluating alternative selections for products according to quality and price.
  • Establishing and maintaining effective working relationships with other City employees, vendors and the public.
  • Resolving routine contractual issues.
  • Thinking creatively to resolve complex purchasing issues

LICENSES AND CERTIFICATION REQUIREMENTS

Valid Class C Texas driver’s license

Certified Professional Public Buyer (CPPB) or Certified Texas Purchaser (CTP) preferred.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Standing, sitting, walking, lifting, carrying, pushing, pulling, reaching, handling, fine dexterity, crouching, bending, vision, hearing, talking, use of foot controls.  Some exposure to elements when performing warehouse related activities.

Senior Buyer

Minimum Qualifications

Education and Experience Guidelines

Bachelor’s degree from an accredited college or University Business Administration, Finance or a related field. Three (3) years of full-time experience in purchasing, procurement or contract administration.

Experience may substitute for education up to four (4) years.

Knowledge of:

  • Purchasing practices and procedures.
  • Applicable statutes, ordinances and codes.
  • Automated purchasing systems.
  • Accounting and budgeting processes as they relate to purchasing transactions.
  • Tabulating evaluating, awarding and tracking procurement activities.
  • Specification development and writing.
  • Contract law, terms and conditions.

Skill in:

  • Resolving and enforcing contractual obligation.
  • Contract development.
  • Cost/price analyses.
  • Negotiation and mediation.
  • Resolving contractual issues.
  • Communicating effectively, both orally and in writing.
  • Preparing and analyzing complex technical specifications and bids.
  • Reading product specifications, catalogs.
  • Writing specifications, reports, letters and memos.
  • Performing mathematical calculations to review and compile information on invoices, and purchase orders, and bids.
  • Evaluating alternative selections for products according to quality and price.
  • Establishing and maintaining effective working relationships.

LICENSES AND CERTIFICATION REQUIREMENTS

Valid Class C Texas driver’s license

Certified Texas Contract Developer (CTCD) or Certified Texas Contract Manager (CTCM) is a plus.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Standing, sitting, walking, lifting, carrying, pushing, pulling, reaching, handling, fine dexterity, crouching, bending, vision, hearing, talking, use of foot controls.

Hiring Range:

Buyer: $25.84 – $32.37 hourly.

Senior Buyer: $59,269.60 to $74,256.00 annually.

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Regular-Full time

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