Overview

Job Location:
Port Orange City Hall

We are so excited that you are interested in working for the City of Port Orange!  We thrive on our Core Values which show we C.A.R.E.  We are committed to our employees and the citizens of Port Orange and look forward to the opportunity to discuss your future here!

Job Description:

Qualifications & Experience

Education and Experience:

Required:

  • Bachelor’s Degree in Human Resources, Business Administration, Industrial/ Organizational Psychology, or a related field;
  • Two (2) years of experience in employee relations and/or labor relations, investigations, grievance administration and dispute resolution;
  • Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.
  • Valid Florida driver’s license.

Preferred:

  • Four (4) years of progressive experience with contract negotiating with collective bargaining units, investigations, grievance administration and dispute resolution;
  • Florida Certified Labor Relations Professional (FCLRP) certification.
  • SHRM-CP or PHR certification.

About us

The City of Port Orange is home to over 60,000 residents and encompasses over 28.7 sq miles of land and is part of Volusia County. The City operates as a Council-Manager government, with a City Council of four members, a Mayor, and a professional City Manager. Port Orange is comprised of over 440 full-time equivalents (FTEs) to support our multiple departments.

Essential Functions

The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

  • Provides coaching and guidance to managers regarding employee relations, policy and procedure questions and makes recommendations for changes to existing policies to ensure compliance with new or proposed regulations including the development of performance improvement plans, disciplinary actions, and conflict management.
  • Serve as the initial point of contact in employee and labor relation grievances.
  • Participates in the negotiation process of the collective bargaining agreements to include posting meeting notices in accordance with the Sunshine Law, research surrounding entities current CBA’s, notetaking while participating at the bargaining table.
  • Coordination and execution of various Human Resources and Risk Management programs such as employee recognition, employee suggestion program, wellness fairs and other events.
  • Implements new hire orientation and employee recognition programs.
  • Administers employee benefit enrollments, changes, and terminations including COBRA and retiree payment tracking.
  • Support the intake, review, and coordination of Americans with Disabilities Act (ADA) accommodation requests.
  • Processes purchase orders, tuition reimbursement, reconcile invoices and assures compliance to City purchasing policies and procedures.
  • Assists with research and documentation for compensation procedures.
  • Fulfills public records requests relating to Human Resources and Risk Management to include copying employee personnel files and other documents.
  • Inputs and maintains data in various Human Resources Information Systems (HRIS) and with third party vendor online systems.
  • Coordinate performance evaluation tracking; support supervisors in the creation expectations/evaluation goals & summaries and review performance improvement plans.
  • Supports the training process to assess training needs in employee and labor relations.
  • Prepare and submit the bi-annual EEO-4 report to the Equal Employment Opportunity Commission.
  • Supports the recruiting/hiring process as needed to include preparing job descriptions and postings, advertisements, schedule interviews, conduct reference checks, administer background checks, notify applicants of the outcome of the process.
  • Perform other duties as assigned.

This position is part of the City’s Emergency Management Team and, as such, it is a requirement that you perform all duties that are assigned during an emergency management operation. If there is any additional compensation, above the position’s normal pay, this shall be determined and outlined by the City Manager in the City’s Emergency Management Activation and Emergency Declaration. 

Knowledge, Skills, and Abilities

  • Ability to act with integrity, professionalism, and confidentiality.
  • Excellent verbal and written communication skills.
  • Ability to establish and maintain effective, professional working relationships.
  • Excellent organizational skills and attention to detail.
  • Proficient computer skills, including experience in software applications appropriate to this position such as Microsoft Office Suite and Workday Learning.
  • Knowledge of principles and procedures for recruitment, selection, training, compensation and benefits, labor relations and negotiations, and Human Resources information systems.
  • Thorough knowledge of employment-related laws and regulations (federal, state, and local statutes, regulations, and ordinances).
  • Knowledge of government structure, function and organization as related to the city including their policies and procedures (i.e., collective bargaining agreements and Civil Service Rules).
  • Identify problems and review related information to develop and evaluate options and implement solutions that are in accordance with laws, ordinances, and established principles.
  • Organize, prioritize, and complete job tasks timely while working under pressure
  • Ability to use independent judgment and exercise discretion in the performance of duties.
  • Knowledge of administrative and clerical procedures and other office procedures and terminology
  • Ability to read, research, analyze, and interpret work related documents.

PHYSICAL DEMANDS

The physical demands described here are representative of those for an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

  • While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle or feel objects, tools, or controls; and talk or hear.
  • The employee is occasionally required to stand, walk, reach with hands and arms, and stoop, kneel, crouch or crawl.
  • The employee must occasionally lift and/or move up to fifteen (15) pounds.
  • Specific vision abilities required by this job include close vision and the ability to adjust focus.
  • Driving may be required periodically.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions

  • The work environment those typical of an office setting.

Compensation Details:

Compensation & Benefits

The City of Port Orange offers a comprehensive benefits program including personal leave, paid holidays, medical, dental, vision, 401(a) retirement plan and a 457 deferred compensation plan to include employer-matched contributions.

The position is FLSA exempt with a 40 hour regular work week

This position is advertised at $49083.27- $53991.60

Please note that the City of Port Orange is an Equal Opportunity Employer and a Drug Free Workplace which extends preference to Veterans.  Those applicants who wish to claim Veteran’s Preference must provide a DD214 or other supporting documentation that identifies service dates and character of service.      The City of Port Orange collects social security numbers only in accordance with General Administrative Code 1-42 Social Security Number Collection Policy.  To view the entire policy please click on the link:  https://www.port-orange.org/documents/hr/POLICY-1-42-SSN.pdf . Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to the information submitted.