Overview

Job Location:
Boston, MA

COVID-19 Notice 

Our number one priority is the health and safety of our employees and AmeriCorps members and their families; our students and school partners; and the community at large from COVID-19. Proof of COVID-19 vaccination is required for employment and service – all staff members, including remote staff, and AmeriCorps members are required to be fully vaccinated* no later than their start date. If you are unable to be vaccinated for medical reasons or sincerely-held religious beliefs, we will consider requests for reasonable accommodation consistent with our policy, and where we are able to provide such accommodations without undue hardship to the organization pursuant to applicable law. Notwithstanding any language herein, City Year will comply with any state, local, or federal orders, statutes, or regulations that may conflict with the COVID-19 vaccination policy. 
 
*Individuals are considered fully vaccinated 14 days after receiving the second dose of a two-dose vaccine (Pfizer or Moderna) or one dose of a single-dose vaccination (Johnson & Johnson). 

Active City Year Corps or Staff members must login to Workday/cyresource to apply internally.

Application Instructions

Click Apply to submit your online application. Please attach a resume and thoughtful cover letter on the “My Experience” page in the “Resume/CV” field.

Work Location:Hybrid On-Site/Remote

Position Overview

Payroll Administrator – Part Time

Job Description

Summary 

The part-time Payroll Administrator supports the Payroll team in the completion of payrolls for staff and corp members bi-weekly, on offsetting weeks.  This individual is cross-trained to complete all aspects of both unique payrolls and is able to fill in for the others if/when needed.  The part-time Payroll Administrator focuses heavily on follow up with staff and managers to ensure timely collection of all timesheets, answering of staff inquiries, and providing training and resources to managers on completing managerial payroll duties. 

 

Responsibilities 

  • Collect and review time sheets for accuracy, including complete hours and correct authorizations 

  • Verify that employees receive pay for proper hourly rates, stipends, or any bonuses given in accordance with approved compensation  

  • Evaluate special exception requests missing or incomplete timesheets, or missing approvals in order to process the current week’s payroll in a timely manner, then ensure follow up to rectify these in the subsequent pay periods as per Payroll policies   

  • If employees are owed hours from previous weeks, ensure that these are properly documented and paid 

  • Review employee changes of status change to ensure that proper Payroll standards are maintained within each employee’s record 

  • Adjust employee personal information per Employee Information Update emails 

  • Ensure that all employee stipends, including the Connectivity Stipend, are paid in a timely manner 

  • Process payroll-related aspects of employee leaves of absence 

  • Process weekly registers, reports, checks and direct deposit slips 

  • Learn and be able to independently complete the closing process for weekly payroll if needed: 

  • After payroll has posted, generate Workday reports showing taxes, deductions, benefits, retirement plan contributions, etc. 

  • Transmit required data and reports to ADP for distribution of wages to employees 

  • Gather these into the Weekly Payroll Summary, which is submitted to the Assistant Controller by 3pm on Tuesdays (some variance may occur for holidays) in order to initiate transfer of cash within Bank of America website 

  • Print any manual checks and prepare for mailing or other delivery as needed   

  • Assistant in the preparation and collection of year end and 401(k) audit requests as needed 

  • Assist in annual preparation of W2s   

  • Assist with annual onboarding and offboarding activities for Corps members 

  • Assist with preparation of data for Public Service Loan Forgiveness forms annually 

  • General administrative/office support functions as needed to support the Payroll team 

  • Any other function, temporary or otherwise assigned by the Senior Payroll Specialist, Assistant Controller, or SVP-Controller 

 

Requirements 

  • Bachelor’s degree in Accounting or comparable field of study plus 2 or more years of accounting operations experience including exposure to AP and Payroll, OR high school diploma plus 5 or more years of experience 

  • Must have ERP Accounting/Payroll system experience, Workday strongly preferred 

  • Experience working within and in compliance with Generally Accepted Accounting Principles 

  • Experience working with a multi-state payroll and ability to learn and track variations in payroll regulations between different states 

  • Strong understanding of internal controls and procedures 

  • Superior communication and interpersonal skills, including the ability to interact effectively with all areas and levels of the organization 

  • Execute multiple tasks and adhere to strict deadlines in a fast-paced, changing environment 

  • Ability to be self-directed and work independently in a hybrid remote/office-based environment 

  • Superior organizational skills and the ability to manage multiple tasks simultaneously 

Benefits

This role will not be eligible for City Year’s benefit packages and is contingent upon completion of all satisfactory background checks, verification of your eligibility to work in the United States, and any other documentation that may be required.

Employment at City Year is at-will. 

City Year does not sponsor work authorization visas.