Overview

Job Location:
Claremont

Equal Opportunity and Nondiscrimination Statement                                    

In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases.

Location:

Claremont, CA

Job Posting Title:

Administrative Media Assistant, Salvatori Center

Job Details and Requirement:

BASIC FUNCTION:

The Administrative Media Assistant supports the day to day activities of the Salvatori Center.  This position involves interactions with students, faculty, and external constituencies, including personnel from other colleges.  This position performs a broad range of highly skilled administrative and communication projects. The basic functions of this role include maintaining and updating social media accounts and updating the Center’s website. This position is responsible for various Center event communication and the dissemination of events via distribution lists, print media, social media, and other media as needed. The nature of the work is highly confidential and requires superior judgment and discretion as well as a high level of commitment to quality, attention to detail, and professionalism. This position reports to the Director of the Henry Salvatori Center as well as the Assistant Director of the Henry Salvatori Center.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:

Within general guidelines and with regular supervision:

  • Assist the Director and Assistant Director of the Salvatori Center in providing administrative support, responding to various inquiries and questions as needed.

  • Assist the Center with maintaining and regularly updating social media outlets, Center website, and create/update newsletters

  • Provide multimedia support and content updates; including tracking event calendars, event flyers and dissemination of event information on various publications within a timely manner

  • Assist the Salvatori Center staff by coordinating calendars, coordinating travel arrangements, securing lodging, ground transportation for conferences and visiting lecturers

  • Provide administrative support by maintaining and ordering office supplies, reporting account balances to Center Director on a regular basis, process invoices and purchase requisitions

  • Accurately input various data, organize, compile reports using database management software Maintain accurate records of event attendance lists and distribute event survey questionnaires

  • Provide support to Center faculty, staff, and students by collecting, compiling, and preparing non-routine reports, correspondences, and other documents according to specific objectives

  • Provide web-related support by editing and keeping the Center website content current

  • Assist in other assignments and projects as needed.

  • Perform other duties as assigned according to the needs of the college or Center.

The successful candidate will also be able to perform the following essential functions:

  • Regular attendance is necessary to perform essential job functions

  • The ability to receive and follow directions

  • The ability to work cooperatively with others

  • Receive and respond appropriately to constructive criticism.

  • Display a positive attitude.

  • Balance multiple tasks and priorities

  • Performs other essential duties and tasks specific to the position.

QUALIFICATION STANDARDS:

EDUCATION: 

Bachelor’s degree or equivalent combination of education and experience that provides the required knowledge, skills and abilities, preferred. A combination of some college coursework or business-related coursework is highly desired.

EXPERIENCE: 

A minimum of two years of related experience. Experience at an academic institution (or alt: in higher education) is preferred.

LICENSES:  A valid driver’s license or equivalent means of reliable transportation to off-site meetings and events is required.
 

REQUIRED KNOWLEDGE, SKILLS, and ABILITIES:  Individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of knowledge skills and abilities.

  • Knowledge of Workday Financial is highly desired, or the ability to process invoices, vendor payments, and other requisitions or knowledge of handling and processing financial payments

  • Excellent computer skills, including Word, PowerPoint, Access, and Excel, and basic web page maintenance skills.

  • Ability to make minor website changes and updates, create event flyers, create social media content, and basic web design skills.

  • Ability to handle sensitive and confidential materials with good judgment and discretion.

  • Excellent verbal and written communication skills.

  • Proven ability to problem-solve in a fast-paced environment.

  • Ability and judgment to effectively set appropriate priorities, to work accurately and efficiently. 

  • Excellent interpersonal skills with a proven ability to interact with students, faculty and staff; focus on offering a high level of customer service to both internal and external constituents

REQUIRED HOURS: This is a full-time 30 hours per week position. Typical work hours are within the regular work hours of 8:00 a.m. to 5:00 p.m., Monday – Friday.  Regular hours may vary due to needs of the College or division.  This is a 12-month year-round position.

CLASSIFICATION AND STATUS: 

This is a non-exempt benefits eligible position with a typical work schedule of 30 hours per week.

Supervisor – AB1825                                                 No 

Mandatory Reporter – CA Penal Code:                   Yes

Responsible Employee – Title IX:                             Yes 

Campus Security Authority – The Clery Act             No

IPEDS Category Job Code: 43-0000

Office and Administrative Support Occupations                                                   

                                                     

PHYSICAL REQUIREMENTS:  Moderate (up to 30 lbs.)        

SUPERVISORY RESPONSIBILITY:  None

GROOMING AND APPEARANCE:  The Claremont Colleges seek to maintain a neat and professional image at all times.

BACKGROUND CHECK:  The successful candidate will be required to undergo a full consumer background check.  Certain positions will require the successful completion of a post-offer physical agility test.  Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with requirements cited in this job description.

ADA/OSHA:  This job description defines the essential or fundamental job duties of this position.  It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others.  It may also include marginal functions, generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).

DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.  When duties and responsibilities change and develop, the College will review this job description and make changes of business necessity.

AT-WILL EMPLOYMENT:  Employment with the College is “at-will” meaning that the terms of employment may be changed with or without notice, with or without cause, including, but not limited to termination, demotion, promotion, transfer, compensation, benefits, duties, and location of work.  There is no agreement express or implied between the College and you for continuing or long-term employment. While the College has every hope that employment relationships will be mutually beneficial and rewarding, employees and the College retain the right to terminate the employment relationship at will, at any time, with or without cause.  The President is the only person who can modify or alter the at-will employment relationship.

Claremont McKenna College hires and promotes individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, military and veteran status, or any other characteristic protected by state or federal law.  Inquiries may be directed to the Director for Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, (909) 621-8490.  All applicants must complete and submit an online application to be considered for an open position.

Employment is contingent upon new employee providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States, applicant’s acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College’s automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Office of Human Resources if qualified for any open position. Please do not contact departments directly.

Disability Accommodations                                                                                    

In compliance with applicable laws ensuring equal opportunities to qualified individuals with a disability, CMC will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual (applicant or employee) with a disability if the disability affects the performance of essential job functions, unless the accommodation results in an undue hardship for the College. Employment decisions are based on the merit and not an individual’s disability.               

An applicant or employee who requires an accommodation should contact the immediate supervisor and the Human Resources Office. If multiple accommodations are identified that do not pose an undue hardship for the College, the selection of an accommodation will be at CMC’s discretion. To request disability accommodation for any part of the application or hiring process, please contact Human Resources at (909) 621-8490 or [email protected] for assistance.