Overview

Job Location:
Claremont

Equal Opportunity and Nondiscrimination Statement                                    

In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases.

Location:

Claremont, CA

Job Posting Title:

Human Resources Business Partner

Job Details and Requirement:

BASIC FUNCTION:

The Human Resources Business Partner is expected to provide broad level support to the Office of Human Resources at Claremont McKenna College in the areas of leave administration, safety, training and development, recruiting, employee relations, benefit administration, and general office administration to a diverse employee base.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:

Reporting to the Director of Human Resources, the Human Resources Business Partner will work independently to perform the following essential duties and responsibilities:

Recruiting and Onboarding – Provides general recruiting support, including reviewing job descriptions, preparing job postings, posting ads, answering questions regarding the recruiting process and conducts reference checks, prepares offer letters. Conducts new employee orientation sessions, reviews policies and benefits and assists new employees in completing required forms.   Processes request for temporary agency employees, coordinates with departments to ensure proper documentation and approval.

Employee Relations – Supports departments across the College with regard to human resources and employee relations issues. Performs investigations as necessary to support employee relations work. Partners with department leaders to respond to employee concerns. 

Leave Administration – Administers the College’s leave of absence policies. Communicates with employees and explains leave of absence policies, benefits and procedures. Prepares proper correspondence and tracks leaves of absence in coordination with applicable policies and leave laws. Works with the TCCS Benefits Office to coordinate information.

Safety – Receives and reviews employee and employer reports of incidents and injuries. Ensures forms are completed properly and investigates injuries and incidents for root cause. Summarizes findings and identifies opportunities for improvement and provides recommendations for follow-up. Maintains documents as required by OSHA. May schedule ergonomic evaluations and track equipment requests. Tracks employee safety training and maintains training records.

Benefits Open Enrollment – Provides support to employees with regard to benefit open enrollment each year. Coordinates and attends benefit information sessions in conjunction with the TCCS Benefit Office. Assists employees with online open enrollment system.

Training and Development – Arranges and supports training sessions for employees in such areas as safety, time management, retirement issues, benefit programs, employee policies, and other programs of interest to staff.

General Office Administration – Works to keep the handbook up to date. Updates the web page. Works collaboratively and provides back up support for the Human Resources Administrative Assistant and Human Resources front desk. Other duties may include but are not limited to answering phones, filing, copying, preparing mailings and other correspondence for distribution. Provides some bilingual Spanish translation as needed to support the employees of the College

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. 

The successful candidate will also be able to perform the following essential functions:

  • Take and follow directions.

  • Work cooperatively with others.

  • Receive and respond appropriately to constructive criticism.

  • Display a positive attitude.

  • Balance multiple tasks and priorities.

  • Performs other essential duties and tasks specific to the position.

QUALIFICATION STANDARDS:

EDUCATION:  Bachelor’s degree in Business Administration or Human Resources Development or a related field or equivalent combination of education and experience is required. 

EXPERIENCE:  A minimum of 3 – 5 years of Human Resources Business Partner experience supporting a fast-paced environment with highly diverse employee base, managing multiple priorities and responsibilities and interaction with employees in all level of the organization.

Experience with Workday highly preferred.  Experience in higher education also preferred.

LICENSES:  A valid driver’s license is required.
 

REQUIRED KNOWLEDGE, SKILLS, and ABILITIES:  Individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of knowledge skills and abilities.

Knowledge of California Wage and Hour Laws is required. 

Bi- lingual in English and Spanish is highly desirable.

Ability to deploy professional skills in collaboration with colleagues, to best promote the College’s strategic interests and the goals of the department.

Ability to work effectively as a team with HR Staff, department managers and employees.

Ability to share and discuss ideas, solutions and suggestions with the common objective of selecting the best course of action.

Demonstrate effective, accurate and clear communication with excellent verbal, written, interpersonal, reading, phone, customer service and leadership skills. Follow all written and verbal instructions, ask questions as needed for clarification of projects/tasks/duties/assignments.

Operate computers with basic Microsoft Office software such as Word, Excel, Outlook, Access, and PowerPoint and other associated professional software such as Workday and Kronos. Possess the ability to conduct internet research if necessary. 

Handle all activities and highly confidential information with patience, discretion, excellent professional judgment, courtesy and tact while working with people from a wide variety of backgrounds.

Define and prioritize realistic and specific goals and objectives, perform multiple projects/tasks, meet deadlines/timelines/schedules, solve problems, respond to others in a timely manner, and work both independently and as a collaborative member of the College with a high standard of integrity and ethics, in support of the College’s strategic vision and the department’s annual goals.
 

Use exceptional organizational and time management skills to complete work with accuracy and a keen attention to detail.

OTHER:

REQUIRED HOURS: The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday – Friday. Holiday, weekend and evening work hours may be required. Regular hours may vary due to needs of the College or division. This is a 12-month position.

CLASSIFICATION AND STATUS: 

This is a regular, full-time, exempt position.

This is a benefits-eligible position.

Supervisor – AB1825:                                                No 

Mandatory Reporter – CA Penal Code:                   No 

Responsible Employee – Title IX:                             No

Campus Security Authority – The Clery Act:          No

Physical Requirements:                Light (up to 20 lbs.)
 

SUPERVISORY RESPONSIBILITY: None

GROOMING AND APPEARANCE:  The Claremont Colleges seek to maintain a neat and professional image at all times. 

BACKGROUND CHECK:  The successful candidate will be required to undergo a full consumer background check.  Certain positions will require the successful completion of a post-offer physical agility test.  Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with requirements cited in this job description.

ADA/OSHA:  This job description defines the essential or fundamental job duties of this position.  It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others.  It may also include marginal functions, generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).  Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. 

DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.  Duties and responsibilities can change and develop over time, accordingly the College reviews job description on a periodic basis and may make changes of business necessity.

AT-WILL EMPLOYMENT:  Employment with the College is “at-will” meaning that the terms of employment may be changed with or without notice, with or without cause, including, but not limited to termination, demotion, promotion, transfer, compensation, benefits, duties, and location of work.  There is no agreement express or implied between the College and you for continuing or long-term employment. While the College has every hope that employment relationships will be mutually beneficial and rewarding, employees and the College retain the right to terminate the employment relationship at will, at any time, with or without cause.  The President is the only person who can modify or alter the at-will employment relationship.

Claremont McKenna College hires and promotes individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, military and veteran status, or any other characteristic protected by state or federal law.  Inquiries may be directed to the Director for Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, (909) 621-8490.  All applicants must complete and submit an online application to be considered for an open position.

Employment is contingent upon new employee providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States, applicant’s acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College’s automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Office of Human Resources if qualified for any open position. Please do not contact departments directly.

Disability Accommodations                                                                                    

In compliance with applicable laws ensuring equal opportunities to qualified individuals with a disability, CMC will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual (applicant or employee) with a disability if the disability affects the performance of essential job functions, unless the accommodation results in an undue hardship for the College. Employment decisions are based on the merit and not an individual’s disability.               

An applicant or employee who requires an accommodation should contact the immediate supervisor and the Human Resources Office. If multiple accommodations are identified that do not pose an undue hardship for the College, the selection of an accommodation will be at CMC’s discretion. To request disability accommodation for any part of the application or hiring process, please contact Human Resources at (909) 621-8490 or [email protected].edu for assistance.