Overview

Job Location:
Claremont

Equal Opportunity and Nondiscrimination Statement                                    

In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases.

Location:

Claremont, CA

Job Posting Title:

Senior Human Resources Information System Analyst

Job Details and Requirement:

BASIC FUNCTION: The Senior Human Resource Information System Analyst (HRIS Analyst) will function as a “Super User” of the Colleges Human Resource Information System, Workday. This position functions with full understanding of Workday’s capabilities and drives awareness of functionality and features to ensure efficiency.  The Senior HRIS Analyst provides guidance and training to campus departments and constituents to develop and maintain effective use of the system.  The Senior HRIS Analyst performs a wide range of responsibilities in support of programs, projects, and services for the Office of Human Resources.  Responsibilities are varied and include collecting and analyzing data; responding to surveys; conducting studies and/or research and preparing reports.  This position partners with the Associate Vice President for Diversity and Inclusion/Chief Civil Rights Officer to provide system support within the Office of Human Resources and the College. Responsibilities will involve assisting subject matter experts with ensuring data integrity; testing of system changes; participating in user training; processing system enhancements; supporting community adoption; and other technical projects as assigned.

The Senior HRIS Analyst collaborates and interacts with various offices at The Claremont Colleges Services and may serve as the CMC HRIS Core Member, part of the HRIS governance structure for the Claremont Colleges.  The Senior HRIS Analyst must be able to adapt to working in a fast-paced environment and possess the skill, ability and demeanor to work in a highly collaborative team environment with other members of the Office of Human Resources.  The Senior HRIS Analyst also interacts with a broad array of constituencies which includes members of the President’s Cabinet, faculty, staff, and representatives from the other Claremont Colleges and The Claremont Colleges Services (TCCS).

ESSENTIAL FUNCTIONS:

Data Collection, Analysis and Reporting

  • Partner with members of the Office of Human Resources and Business Affairs Office to gather, prepare and analyze statistical data to respond to salary and benefit surveys, such as AICCU, AAUP, CUPA-HR, USNWR, etc. 

  • Assist with the administration of the College’s annual staff salary increase program; develop, maintain, and distribute spreadsheets for managing the process; calculate and enter increases; audit and correct data; collaborate with reconciling the College’s salary budget.

  • Compile, review, and analyze data for the College’s Affirmative Action Plans (i.e. Female & Minorities, Veterans, and Individuals with Disabilities) from internal and external sources (e.g. applicant tracking system, payroll system and faculty recruitment services) for submission to a third-party vendor for statistical analysis. Assess data and issue reports on findings such as recruitment venues and applicant demographic information; communicate findings with the AVP for HR and Cabinet as appropriate.

  • Collaborate with the Office of Institutional Research in completing and submitting specific sections of the annual Integrated Postsecondary Education Data System (IPEDS) survey.

  • Compile new hire survey data and exit interview data and prepare reports for campus leadership and supervisors.

  • Assist Office of Human Resources with creating job profile codes for new positions

  • Assess employment activities and practices as needed, and generate other routine reports; including employment-related reports; assess data and, where appropriate, identify issues and recommend strategies to improve business processes and practices.

  • Compile data and statistics in support of annual HR processes such as Service Award Recognition and other related HR surveys.

  • Provide data to and collaborate with TCCS Benefits Administration to ensure compliance with regulatory requirements.

  • Assist Business and Financial Affairs staff with data collection, review, analysis and reporting as requested.

HRIS Support

  • In collaboration with other Human Resources staff, deliver services in a manner that creates a positive constituent experience with the Workday systems, including proactively working with Workday users to assess the information that is needed to make informed decisions.

  • Partner and serve as a technical point-of-contact for the Office of Human Resources and assist subject matter experts with ensuring data integrity, testing of system changes, report writing and analyzing data flows for process improvement opportunities.

  • Design, configure, test and deploy enhancements in our sandbox and production tenants.

  • Develop and deliver HRIS training to assist with Workday adoption of the system, including developing user procedures, guidelines, and documentation.

  • Write, maintain, and support a variety of reports, utilizing appropriate reporting tools as requested.

  • Run various reports to audit records and in response to data requests.

  • Troubleshoot issues with the HRIS and other HR systems

  • Collaborate with other colleges in identifying and resolving issues and sharing best practices.

  • Serve on the HRIS CORE team representing the College and/or other TCCS Workday teams.

  • Partner with The Claremont Colleges Services Business Systems Unit regarding enhancements, testing, and processes that may affect other Claremont Colleges.

  • Develop processes, guidelines, and job aides to ensure consistency and quality of data entry.

Other

  • Participate in annual training on accessibility issues. Stay abreast of accessibility issues by learning from the Student Accommodation Advisor, online resources, and attending workshops as needed. Review quarterly accessibility reports for the website and resolve issues in a timely manner. Support the College goal of reducing barriers to accessing electronic content where feasible and appropriate.

  • Perform other duties as assigned.

REQUIRED QUALIFICATIONS

Education and Experience:

  • Bachelor’s degree in business administration, finance, accounting, human resource management, computer science/information technology, or a related field. Master’s degree preferred.

  • Minimum of five years of related Human Resource Information Systems (e.g. experience with Workday or other Cloud/ERP Systems) or experience that includes data compilation and analysis; use of spreadsheets in preparing reports and analyzing data.

Required Knowledge Skills and Abilities:

  • Advanced skills in Excel including the ability to create complicated spreadsheets with a high degree of accuracy.

  • Knowledge of employment and labor laws and regulations especially those related to compensation, and the knowledge and ability to assess programs, services and policies to ensure compliance.

  • Demonstrated ability to retrieve data from databases and information systems and organize it for review and analysis.

  • Excellent writing skills to independently compose letters, memos, emails and reports for a variety of audiences, using correct spelling, grammar, punctuation, composition and proofreading skills.

  • Detail-oriented, organized, flexible and able to prioritize and manage multiple projects and assignments with competing deadlines.

  • Excellent analytical, reasoning and problem-solving skills.

  • Effective communication and presentation skills; ability to write clearly and concisely.

  • Ability to function in a team environment and to work independently.

  • Highly organized with the ability to handle confidential material with discretion.

  • Aptitude to learn new technology, methods, and procedures.

  • Ability to establish effective working relationships and interact effectively with people of different levels of education and experience.

PREFERRED QUALIFICATIONS

  • Experience in higher education or a non-profit environment.

  • Experience with Workday or similar HRIS/Financial system.

  • Master’s degree preferred.

LICENSES AND CERTIFICATIONS

Possess and maintain a valid driver’s license and driving record acceptable to the College’s automobile insurance carrier.

PHYSICAL REQUIREMENTS
Normal physical job functions performed within a standard office environment and include reaching, fingering, grasping, talking, hearing, seeing and repetitive motions. May occasionally lift/push/pull items up to 20 lbs.
 

REQUIRED HOURS: The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday – Friday.  Regular hours may vary due to needs of the College or division. Some evening and/or weekend work may be required to support campus programs and activities.

CLASSIFICATION AND STATUS: 

This is a full-time, 12-month year round, exempt level, benefits-eligible position.

Supervisor – AB1825: No

Mandatory Reporter – CA Penal Code: Yes 

Responsible Employee – Title IX: Yes

Campus Security Authority – The Clery Act: Yes

A CSA is a key partner in helping the College comply with the requirements of the federal Clery Act, the goal of which is to provide information about safety and crimes on campus.  Because crimes are often reported to employees who are not law enforcement or campus safety officers, the Clery Act obligates the College to identify who on our campus is likely to receive such reports and inform them of this role and responsibility and train them on what to do with that information.   As a result of this designation, upon hire, and periodically thereafter, you are required to take the Clery Act training course.  Such online course will be assigned to you and will need to be completed within the first six months of your employment.

IPEDS Category Job Code: 

25-9000 Education, Training and Library Occupations

SUPERVISORY RESPONSIBILITY: None

GROOMING AND APPEARANCE:  The Claremont Colleges seek to maintain a neat and professional image at all times.

BACKGROUND CHECK:  The successful candidate will be required to undergo a full consumer background check.  Certain positions will require the successful completion of a post-offer physical agility test.  Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with requirements cited in this job description. 

ADA/OSHA:  This job description defines the essential or fundamental job duties of this position.  It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others.  It may also include marginal functions, generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).  Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. 

DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.  Duties and responsibilities can change and develop over time, accordingly the College reviews job description on a periodic basis and may make changes of business necessity.

AT-WILL EMPLOYMENT:  Employment with the College is “at-will” meaning that the terms of employment may be changed with or without notice, with or without cause, including, but not limited to termination, demotion, promotion, transfer, compensation, benefits, duties, and location of work.  There is no agreement express or implied between the College and you for continuing or long-term employment. While the College has every hope that employment relationships will be mutually beneficial and rewarding, employees and the College retain the right to terminate the employment relationship at will, at any time, with or without cause.  The President is the only person who can modify or alter the at-will employment relationship.

Claremont McKenna College hires and promotes individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, military and veteran status, or any other characteristic protected by state or federal law.  Inquiries may be directed to the Director for Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, (909) 621-8490.  All applicants must complete and submit an online application to be considered for an open position.

Employment is contingent upon new employee providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States, applicant’s acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College’s automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Office of Human Resources if qualified for any open position. Please do not contact departments directly.

Disability Accommodations                                                                                    

In compliance with applicable laws ensuring equal opportunities to qualified individuals with a disability, CMC will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual (applicant or employee) with a disability if the disability affects the performance of essential job functions, unless the accommodation results in an undue hardship for the College. Employment decisions are based on the merit and not an individual’s disability.               

An applicant or employee who requires an accommodation should contact the immediate supervisor and the Human Resources Office. If multiple accommodations are identified that do not pose an undue hardship for the College, the selection of an accommodation will be at CMC’s discretion. To request disability accommodation for any part of the application or hiring process, please contact Human Resources at (909) 621-8490 or [email protected] for assistance.