Administrative Assistant 3, University Police Services

Overview

Job Location:
UNLV1-Main Campus, Las Vegas

The College of Southern Nevada appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
• Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you are unable to attach the required documents to your online application or need assistance regarding the application process, please contact the Talent Acquisition team within Human Resources via email at [email protected] or call (702) 651-5800 to be directed to the appropriate Recruiter.

Job Description

The University of Nevada, Las Vegas invites applications for Administrative Assistant 3, University Police Services [R0140947] 

ROLE of the POSITION 

Under direction, this position will perform a variety of administrative tasks in the Business Services section of University Police Services.  These tasks will include but not be limited to maintaining/preparing financial records, processing payroll processes, assisting with accounts payable/purchasing processes and assisting with coordinating recruitments. In addition to purchasing functions, the incumbent is responsible for all departmental arrangements for out-of-town staff travel, including booking and purchasing airfare, hotel, and registration, as well as preparing spend authorizations (pre-travel) and expense reports (post-travel). 

DEPARTMENT PROFILE

The Nevada System of Higher Education (NSHE) was established in 1865 and is currently comprised of two doctoral-granting universities, a state college, four comprehensive community colleges and one environmental research institute. The public system of higher education in Nevada is governed by the Board of Regents serving over 100,000 students and 15,000 employees.

University Police Services, Southern Command, is a full service category I law enforcement agency that serves the University of Nevada, Las Vegas, the College of Southern Nevada, the Desert Research Institute and Nevada State College. The department consists of 163 employees and has responsibility for the public safety needs of 80,000 students, faculty and staff over an 800 square mile service area. Law enforcement operations consists of 80 full and part time sworn peace officers, a full service 9-1-1 Center, K-9 operations; emergency management operations with a fully functional EOC and oversight of major special events hosting more than a million visitors a year to various events.

We operate 24 hours a day, 365 days a year and are the providers and/or coordinators for all emergency services on campus. The University Police Services Department is committed to fostering, cultivating and preserving a culture of diversity, equity and inclusion throughout the department. Our priority is to create a professional and diverse police department staffed and equipped to serve the community.

For more information, visit us on line at: https://www.unlv.edu/police

MINIMUM QUALIFICATIONS 

Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above. 

∗ Pursuant to NRS 284.4066, some positions in this series have been identified as affecting public safety. Persons offered employment in these positions, must submit to pre-employment screening for controlled substances.

PREFERRED QUALIFICATIONS 

▪ Experience with Workday Financial Management Software 

▪ Strong customer service orientation, Excellent management and organizational skills, Excellent communication skills, Ability to multi-task, Problem solving skills, Confidentiality 

▪ Strong proficiency in Microsoft Office suite programs specifically: Excel, Word, and PowerPoint 

SALARY  

Beginning salary starts at Grade 27 Step 1, salary $41,634.72. "Step" means the number assigned by the Division of Human Resource Management to identify a specific rate of pay within a grade. Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1. 

APPLICATION DETAILS

THIS RECRUITMENT MAY CLOSE PRIOR TO THE ANNOUNCED CLOSING DATE BELOW BASED ON VOLUME OF APPLICATIONS RECEIVED. 

Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. If you are a veteran, please attach your DD-214 or other applicable official documentation to your application as evidence of Veteran’s or Disabled Veteran’s status.  All documents should be attached in the CV/Resume attachment section when applying.  

Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. The resume must have a detailed description of the major duties that you performed as a part of each job; applicants must demonstrate that they qualify for this position.  Education (including High School) and experience must be clearly documented. Your application will NOT be moved forward if your application is incomplete. 

This recruitment will remain open until filled. Materials should be addressed to UPD Search Committee and must be submitted online. We do not accept emailed materials. For assistance with the application process, contact UPD Human Resources at (702) 895-5575 or policerecruitment@unlv.edu. 

SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES 

UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the “Find Jobs” process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number, “R0140947” in the search box. 

If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application. 

SAFETY AND SECURITY STATEMENT 

UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online. 

EEO/AA STATEMENT 

UNLV is an Equal Opportunity/Affirmative Action educator and employer committed to achieving excellence through diversity. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, age, creed, national origin, veteran status, physical or mental disability, sexual orientation, genetic information, gender identity, gender expression, or any other factor protected by anti-discrimination laws. The University of Nevada, Las Vegas employs only United States citizens and non-citizens lawfully authorized to work in the United States. Women, under-represented groups, individuals with disabilities, and veterans are encouraged to apply.

TITLE IX STATEMENT 

UNLV does not discriminate in its employment practices or in its educational programs or activities, including admissions, on the basis of sex/gender pursuant to Title IX, or on the basis of age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race, color or religion pursuant to Title 4, Chapter 8, Section 13 of the NSHE Handbook. Reports of discriminatory misconduct, questions regarding Title IX, and/or concerns about noncompliance with Title IX or any other anti-discrimination laws or policies should be directed to UNLV’s Title IX Coordinator Michelle Esposito. The Title IX Coordinator can be reached through the online reporting form, by email at titleixcoordinator@unlv.edu, by phone at (702) 895-4055, by mail at 4505 S. Maryland Parkway, Box 451062, Las Vegas, NV, 89154-1062, or in person at Frank and Estella Beam Hall (BEH), Room 555. 

Job Category

Classified 

Exempt

No

Full-Time Equivalent 

100.0%

Required Attachment(s)

Resume and References

Posting Close Date

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.  

All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement.

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.  

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.  

Schedules are subject to change based on organizational needs.  

CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.