Job Location:
1 World Trade Center, New York, NY

Condé Nast is a global media company producing the highest quality content with a footprint of more than 1 billion consumers in 32 territories through print, digital, video and social platforms. The company’s portfolio includes many of the world’s most respected and influential media properties including Vogue, Vanity Fair, Glamour, Self, GQ, The New Yorker, Condé Nast Traveler/Traveller, Allure, AD, Bon Appétit and Wired, among others. Condé Nast Entertainment was launched in 2011 to develop film, television and premium digital video programming.

Job Description

The Benefits Analyst is responsible for providing administrative and analytical support to the Benefits Team. Provides Tier 1 support for the daily administration of benefits, including health and wellness plans, 401k, work/life/wellness, and other company-sponsored programs. Works closely with HR Leaders, People Operations, and Payroll Team in supporting areas of employee relations, onboarding, terminations, policy implementation, HRIS administration, and employment law compliance. Possess excellent customer service skills by demonstrating empathy, confidentiality, and the ability to follow through with difficult challenges. This position reports to the Benefits Director and will provide support across HR and Finance teams on ad-hoc projects and events.

Main Duties And Responsibilities

  • 50% Benefits Administration
    • Responsible for enrollment, processing, and data reconciliation for employees and all end-to-end reporting related to benefits
    • Maintain and update new hire and termination data for payroll and benefits-related checklists
    • Monitor, approve and audit employee benefits eligibility and enrollment in HRIS and external sources according to IRS regulations
    • Maintain benefits log in accordance with Conde Nast policies and payroll schedule to capture reimbursements, retro deductions, manual adjustments, double deductions for terminations, etc.
    • Process and reconcile monthly invoices and authorize payments by Accounts Payable team
    • Complete semi-monthly funding for employer-sponsored spending accounts and retirement plan contributions
    • Guide employees through benefit enrollment changes for qualifying life events
    • Obtain and review documentation for approval of all benefit changes, determine eligibility, send appropriate notifications, and track as required by law
    • Work with finance and payroll teams to track and process reimbursement of payments to Conde Nast when applicable
    • Support the planning, administration and close of annual insurance renewal process
    • Participate alongside Benefits Team in annual benefit renewal meetings with broker, finance, and all appropriate parties
    • Oversee 401k plan administration, including approving withdrawal requests, annual testing and confirmation of deferral and loan changes
    • Handles all aspects of benefit administration in Workday system for both automated and manual processes
    • Update annual rates and limits in HRIS system as it pertains to benefit plan year and state and federal legislation
    • Review and maintain benefit plans and deductions, ensure integrity and proper functionality
    • Evaluate trends and recommend improvements in programs, policies, processes, and support
    • Assist with departure processing, reconciliation, and departure documentation creation for multi-state populations, including: HRIS and other employee portals to ensure record keeping accuracy related to benefits
    • Create an environment of positive employee relations, confidentiality, establish trust and credibility, and maintain approachability and fairness
    • Maintain current understanding of state and federal benefit laws
  • 20% Employee Support for Conde Nast Media and affiliated companies
    • Create and manage Workday reports for Benefits & HR team as needed
    • Audit Workday eligibility and insurance carriers on a monthly to quarterly basis, depending upon needs
    • Ensure coordination and accuracy of information provided to employees by HR Business Partners
    • Acts as a liaison with benefit providers to support employees for all benefit needs
    • Troubleshoot, configure, and test benefit changes related to HRIS updates
    • Balance business needs with employee needs, and spend significant time interfacing directly with employees in accordance with Conde Nast motto
  • 20% Special Projects
    • Coordinate benefit events by maintaining relationships with vendors, research future offerings, and providing logistical support
    • Identify and propose improvement plans for benefit processes as well as interdependent processes with other HR teams (People Operations, Payroll)
    • Support new company-wide initiatives across benefits and HR teams
    • Maintain benefits plan compliance documents and procedures
    • Keep benefits content current on company intranet page and update team resources
    • Lead the update and distribution of all materials for benefits orientation, open enrollment, and plan documents
  • 10% Ad-Hoc Responsibilities
    • Point of contact for benefits related requests and inquiries
    • Additional ad-hoc work as business and regulatory needs arise

Supervisory Responsibilities

This position has no direct supervisory responsibilities.

Knowledge And Skills Required 

  • Bachelor’s Degree
  • 3-5 years’ experience in Benefits required
  • Proficiency in Microsoft Office: Word, Excel, PowerPoint
  • Strong analytical and organizational skills, attention to detail and sound judgment.
  • Ability to understand how processes/functions connect.
  • Ability to work closely within a team and independently
  • Communication and presentation skills
  • Ability to work well under pressure, and effectively against deadlines.
  • Experience in Workday HRIS system required

What happens next?

If you are interested in this opportunity, please apply below, and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile.

Condé Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.