Ithaca (Main Campus)
Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.
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These positions are located in Ithaca, NY, within the ILR School on the campus of Cornell University.
Administrative Assistant for Faculty – Administrative Assistant IV (Band D)
School of Industrial and Labor Relations – ILR
Three positions unfilled
The School of Industrial and Labor Relations at Cornell University has immediate openings for Administrative Assistant IV positions in the Resident Division supporting teaching and research.
The ILR School is the leading college of the applied social sciences focusing on work, employment and labor relations policy issues and practice of national and international significance. The ILR School stands at the nexus of critical thinking and societal impact. Since our founding in 1945, we have been at the heart of extraordinary transformations in the workplace and in the lives of workers. Today, ILR honors and extends that legacy. We connect, inspire and challenge tomorrow’s leaders and equip them with bold new approaches to work, employment and labor. We embrace multiple and diverse perspectives, encourage principled debate and collaborate across disciplines, and we operate in the real world, drawing on the richness of our community to drive positive impact for people and society, today and in the future. The ILR School is world renowned as the premier academic institution educating, training and developing human resources (HR), labor relations and conflict resolution leaders in the world. In addition to our Ithaca location, ILR has offices in New York City and Buffalo. We are home to 59 tenured and tenure track faculty, 31 RTE faculty, and 264 staff who bring our mission to life.
Want to be part of a dynamic academic administrative team-
This team provides a wide variety of administrative support for teaching and research faculty members, visiting faculty and graduate students across six academic departments that encompass the interdisciplinary, social sciences based field of workplace studies.
We are seeking people who appreciate and will take ownership in the following, and not limited to:
- provide support for teaching and research activities;
- oversee preparation of class materials and course Canvas sites;
- coordinate workshops;
- assist with compiling materials and proofreading;
- maintain department and faculty websites;
- prepare faculty travel advances and reimbursements;
- purchase supplies and process fiscal transactions;
- act as liaison between department faculty, college and university operational units
- coordinate academic searches;
- track budgets and review account activity;
- prepare confidential documents;
- hire students and approve time cards;
- participate as an active member of the academic administrative assistant team.
The added team members need to have established the following:
- communicate professionally,
- manage multiple tasks,
- prioritize work on simultaneous projects,
- work successfully under pressure with minimal supervision at a variety of tasks within a fast-paced, team-oriented, diverse office setting
Cornell appreciates employees with great rewards & benefits:
Cornell provides great benefits that include educational benefits, access to a plethora of wellness programs, employee discounts with local and national retail brands, health care options to choose from, generous paid leave provisions: 3 weeks of vacation leave, health and personal leave, 12 holidays (including end of year winter break through New Year’s Day) and superior retirement contributions.
Cornell has also been nationally recognized as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives. For more information click here.
ILR School appreciates employees by providing the opportunity to pilot a 4:1 campus-to-home hybrid schedule after a period of orientation and acclimation, as well as the potential for increased work-from-home opportunities during Cornell University summer break.
More information about the ILR School can be obtained at our web site, http://www.ilr.cornell.edu
We require these qualifications:
- Associates Degree and two to four years of experience in an office setting or equivalent combination of education and experience.
- Prior office experience in a teaching and research-based setting.
- Ability to successfully manage and prioritize multiple tasks while working under pressure within a fast-paced office environment.
- Ability to work independently and exercise discretion and independent judgment.
- Ability to interact tactfully with diverse groups of individuals.
- Must be flexible and able to work with many different work styles at one time.
- Must be able to prioritize requests, manage time effectively to meet departmental and university deadlines.
- Ability to take initiative and be an active team member.
- A demonstrated ability to work in a disruptive environment without being distracted is essential.
- Ability to plan, organize and coordinate multiple projects, manage events and special assignments.
- Excellent written and verbal communication skills including proofreading and editing.
- Expertise in Microsoft products including Word, Excel, Power Point and Outlook.
- Ability to quickly learn new software, equipment, and systems.
- Ability to monitor and manage financial accounts.
- Prior experience with event planning
- A demonstrated ability to maintain confidentiality and to exercise discretion is essential.
- Experience working with HTML or other web development tools.
- General database operating knowledge and internet search skills.
You will be a top candidate with our preferred qualifications:
- Bachelor’s Degree strongly preferred.
- Minimum six years of experience in an office setting.
- Knowledge of Cornell University Concur travel and reimbursement system.
- Experience with PeopleSoft Faculty Center, Canvas, Drupal, Zoom and Lyris.
- Knowledge of Qualtics, SurveyGizmo or similar online survey software.
- Knowledge of Procurement and Travel & Meal business cards, eShop and I Want Doc procurement systems
- Demonstrated proficiency in Kuali Financial Systems and Webfin2 and working knowledge of Cornell’s financial policies
- Experience with Workday, OLGAA (On-Line Grade Adjustment Application), Exchange Group Accounts, Cornell University Box, Cornell Dropbox, Academic Jobs Online
- Demonstrated history and continued commitment to Cornell University’s ideals and “Staff Skills for Success”
- Prior experience with student supervision.
No relocation assistance or visa sponsorship provided for this position.
When applying through our system, please remember to attach resume and cover letter in either Microsoft Word or PDF format.
University Job Title:
Administrative Asst IV
Pay Rate Type:
Number of Openings:
Job Titles and Pay Ranges:
To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator. The final rate of pay for the successful candidate will be determined considering the following criteria:
- Prior relevant work or industry experience.
- Education level to the extent education is relevant to the position.
- Unique applicable skills.
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Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university’s mission of teaching, discovery, and engagement.