Overview

Job Location:
Ithaca (Main Campus)

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

Effective immediately, all new Cornell hires, regardless of work location, must be fully vaccinated with an FDA- or WHO- authorized or approved COVID-19 vaccine or have obtained a university-approved disability/medical or religious exemption by December 8, 2021, or before their start date if after December 8.

The ILR School at Cornell University is the leading college of the applied social sciences focusing on work, employment, and labor policy issues and practices of national and international significance. We advance the world of work through teaching, research, and outreach. As a land-grant college, we generate and disseminate leading-edge knowledge to solve human problems, manage and resolve conflict, and establish best practices in the workplace, and to inform government policy. Our mission is to prepare leaders, inform national and international employment and labor policy, and improve working lives. The School offers undergraduate and graduate education as well as career-long learning for professionals.

ILR boasts one of the most diverse student populations at Cornell, hailing from different under-represented backgrounds and cultures from various parts of the US and the world. Graduates of the ILR School launch successful careers in a range of fields such as human resources, financial services, business, government, law, policy, the labor movement, and other careers in the private, public, and social sectors.

The ILR Office of Career Services (OCS) serves the career development needs of ILR undergraduate and graduate students, and recent graduates. The student body is comprised of approximately 1000 undergraduates and about 150 residential graduate students, and a number of current professionals who are part of our Master of Professional Studies (MPS) and online Executive Masters in Human Resources Management (EMHRM) programs.  Click here to learn more about OCS and the ILR School.

This role is supervised by the Director, with day to day partnership with the 4 other professional staff members (Employer Connections Specialist and the 3 career advisors). As a member of the ILR Student Experience Team, they will contribute to the Student Experience Team’s goals of having a student-centered approach, contribute to building a collaborative community based on trust, and values diversity, inclusion and wellbeing.

If you are the type of person who enjoys coordinating and organizing logistics, want to be the “glue” that helps bring pieces together,  and want to be a part of a fun team of individuals passionate about supporting students, then this position is for you!  Your responsibilities include but are not limited to:

What you will do:

Office Operations

  • Serve as the initial point of contact (in person, phone and email) for OCC
  • Oversee and assist with the overall administration and office operations, including the Cornell Engagement Platform (Salesforce) to track student interactions with the office and the on-line scheduling system (Bookings) for students
  • Collaborate and partner closely with other student support/advising offices with ILR and Cornell
  • Provide supervision of student employees while exercising good judgement in interpreting needs of constituents
  • Manage inventory and purchasing of all supplies through E-shop and P-card for whole office.

Workshop and Event Management

  • Organize all logistics and administrative details of in-person and virtual workshops and events
  • Ensure accuracy of event marketing materials and language
  • Track attendance and provide data summaries

Office Communication & Marketing

  • Manage office’s communication via social media, primary general email account for office
  • Serve as back-up for other Exchange Group Accounts (special email accounts) within OCS
  • Partner closely with OCS staff and ILR Marketing/Comm. team to ensure information is disseminated through various marketing channels
  • Maintain and update information on OCS website and in print form

Peer Advisor Program Oversight

  • Organize recruitment and selection of student employees
  • Coordinate projects requiring student employee support, assign said projects to student employees, and track their progress
  • Train and functionally manage student employees on critical office duties
  • Organize agenda items for training period and monthly meetings with student employees
  • Oversee all administrative needs including letters of appointment, training materials/manuals, Workday time tracking approval of weekly timecards

We are seeking someone with the following required qualifications:

  • Associate’s Degree and 2 to 4 years of relevant experience or equivalent combination.
  • High level of organizational skills, ability to multi-task, and strong attention to detail, and manage high volume of information with multiple deadlines.
  • Demonstrated outstanding customer service skills involving high level of diplomacy, tact, and professionalism to anticipate and address the needs of students, employers, and alumni.
  • Adept at calendar management to ensure advising availability meets the needs of students.
  • Strong written and verbal communications skills to aid with messaging, responding to, and coordinating all office communications.
  • Demonstrated proficiency with computer programs and software such as Microsoft Office Suite, database management systems and/or other technology critical to the position.
  • Strong knowledge of Excel to create complex student usage reports.
  • Project coordination or event planning experience to manage logistics of different office-sponsored events.
  • Must be able to maintain strict confidentiality in handling student information.
  • Must thrive in fast-paced collaborative environment, enjoy working with students, value providing excellent service, and contribute to a warm, welcoming environment when greeting visitors and students.
  • Team player who values diversity and inclusion, and ultimately strives for a world-class ILR student experience.
  • Experience that demonstrates sound judgment and problem-solving skills and the ability to work collaboratively within a team of professionals.

A few more qualifications would be viewed as exceptionally helpful as well:

  • Bachelor’s Degree with more than 4 years but less than 6 years of work experience, preferred.
  • Prior student services work experience highly preferred given this role serves as the primary point of contact in a student-facing office.
  • Past experience in using different software and tools such as Filemaker Pro, Salesforce, Qualtrics and web-page design and maintenance software preferred.
  • Direct experience with Zoom, Microsoft Office Teams, and other virtual platforms desired.
  • Knowledge of Photoshop or Adobe Illustrator or other design software helpful.
  • Past supervisory experience of students or staff providing delegation and guidance of work responsibilities
  • Past experience using various student engagement/tracking and career-specific platforms: Handshake, C3M, CEP/ Salesforce.

Be sure to attach a resume and your cover letter when applying.

This is a full-time, (39 hours per week) non-academic staff, benefits eligible opportunity located on the Ithaca ILR campus.

Visa sponsorship and relocation assistance is not available for this position.

University Job Title:

Student Services Asst IV

Job Family:

Student Services

Level:

D

Pay Rate Type:

Hourly

Company:

Contract College

Contact Name:

Brenda Herrling

Number of Openings:

1

Job Titles and Pay Ranges:

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator. The final rate of pay for the successful candidate will be determined considering the following criteria:

  • Prior relevant work or industry experience.
  • Education level to the extent education is relevant to the position.
  • Unique applicable skills.

Current Employees:

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Online Submission Guidelines:

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter.  You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.

Employment Assistance:

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University’s Department of Inclusion and Workforce Diversity at voice (607) 255-3976, fax (607) 255-7481, or email at [email protected].

For general questions about the position or the application process, please contact the Recruiter listed in the job posting.

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday – Friday between the hours of 8:30 a.m. – 4:30 p.m. to use a dedicated workstation to complete an online application.

Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university’s mission of teaching, discovery, and engagement.

2021-11-10-08:00