Job Location:
Boca Raton

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Position Summary:

With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, FAU is pushing the boundaries of higher education. Florida Atlantic’s faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art, and technology in all disciplines. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes.

Florida Atlantic University is seeking a Coordinator of Accounting, Boca Raton, FL.

The Coordinator of Accounting is responsible for the maintenance, reconciliation, and accountability of the revenue and accounts receivable subsidiary ledger known as Raiser’s Edge and the related data feed of such transactional activity into Workday. An integral part of this job is ensuring that Raiser’s Edge transactional activity is satisfactorily recorded into Workday as Workday is the ERP/financial system of record for the FAU Foundation.

This position will also serve to support Institutional Advancement and Foundation Accounting related to revenue and accounts receivable financial activities including but not limited to the month-end close processes and financial reporting. This position will be responsible for documenting and identifying internal control processes, recommending changes to existing accounting procedures and developing new procedures.

Additionally, this position will also be responsible for the design, development, and implementation of billing/invoicing for Advancement Services in Workday. Functional responsibilities include but are not limited to:

  • Responsible for saving PDF documents representing cash receipts into Raiser’s Edge via PaperSave functionality.
  • Gift verification.
  • Review of new records in Raiser’s Edge.
  • Preparation of gift adjustments in Raiser’s Edge records for pledges.
  • Review of gift adjustments in Raiser’s Edge by Gift Processing.
  • Review and reconciliation of matching gift transactional activity.
  • Review and reconciliation of payroll deduction transactional activity.
  • Creation of gift department policies and procedures and related internal controls.
  • Preparation of the Raiser’s Edge/Workday excel-based integration file and the related Workday data file.
  • Working with outsourced IT team in the design and development of the Raiser’s Edge/Workday automated Workday data file.
  • Preparation of gift adjustments in Raiser’s Edge records for pledges.
  • Backup for gift processing.

Minimum Qualifications:

Bachelor’s degree from an accredited institution in Accounting, Finance, Business, Economics, or any related field and two years of appropriate experience is required.

Experience with Raiser’s Edge preferred.

Experience with Workday preferred.

Excellent verbal and written communication skills are essential to success in this position.

Must be proficient in Microsoft Office programs such as Word, Outlook, and PowerPoint, and be strong in Excel.

Must also have excellent customer service, organizational and time management skills.



College or Department:

Institutional Advancement – Foundations


Boca Raton

Work Days and Hours:

Monday – Friday, 8 a.m. – 5 p.m.

Application Deadline:


Special Instructions to Applicant:

Individuals with disabilities requiring accommodation, please call 561-297-3057. 711

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

Successful completion of a background check, which may include a motor vehicle check, credit check, fingerprinting or additional screening, is required for the selected candidate prior to the start date.

A resume and a cover letter are required for this position. Make sure to attach these required documents in the Attachments section of the application. Any missing required documents may result in disqualification.