Overview

Job Location:
Main Campus

Job Summary

The Associate Director, Procurement assists with the oversight and administrative direction of the Procurement Department. Issues and evaluates Requests For Proposal (RFP), bids, contracts, and spending analytics.

Florida Gulf Coast University is committed to establishing and maintaining an inclusive working and learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of the campus life reflect a diverse, multi-cultural, and international worldview.

At FGCU, we collectively stand against any individual or group that practices any form of racism, discrimination, intolerance, hate expressions, or disrespect. We are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, religious beliefs, abilities, ages, gender identities, sexual orientations, socio-economic status, cultural traditions, family statuses, and military backgrounds. FGCU strives to hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our University stronger. The University community recognizes the importance of a diverse and inclusive institution and holds these ideals as paramount for the current and future success of the institution.

We seek colleagues who promote and embrace diversity, equity, and inclusion. We encourage individuals from diverse backgrounds to apply for this position as we believe that our University will grow and move forward through a commitment of equality for all.

Job Description

Typical duties may include but are not limited to:

Assists in the oversight and direction of the operations and administrative direction of the Procurement Department. Provides guidance and direction to support and professional employees.

Oversees and ensures purchasing policies and practices are followed in accordance with university policy state statutes.                                               

Assists in the preparation of complex specifications for competitive bid solicitation. Approves high-dollar purchases and negotiates contract terms.     

Interprets, develops, recommends, implements, communicates, and monitors policies, procedures, and control systems.         

Participates in the strategic planning and assists with developing and implementing the department strategic plan.

Represents the department on cross-department work groups, committees, and teams. Participates in meetings with internal and external organizations.

Develops and maintains partnerships throughout the university and with contracted vendors.

Maintains Financial Disclosure in accordance with Chapter 112 F.S.

Other Duties:

Assists with routine and special projects, which may include statistical and financial analysis, research, and preparing comprehensive reports for presentation to administration and auditors.

Provides PCard Administration oversight.

Serves as backup to Assistant Director, AP & Travel

Serves as backup to Director, Procurement Services.

Performs other job-related duties as assigned.

Additional Job Description

Required Qualifications:

Bachelor’s degree from an accredited institution in Accounting, Business Management, Public Administration, or other closely related field.

Eight years of professional full-time experience in procurement including formal solicitation processes and contract negotiations.

Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Outlook).

Preferred Qualifications:

Master’s degree from an accredited institution in Accounting, Business Management, Public Administration, or other closely related field.

Six years of professional full-time experience in a higher education setting in procurement including formal solicitation processes and contract negotiations.

Current Certified Purchasing Manager (C.P.M.) designation.

Experience managing others by providing information, guidance, and motivation.

Experience with Workday Finance module.

Knowledge, Skills & Abilities:

Knowledge of university policies and procedures, applicable local, state, and federal regulations related to purchasing. 

Excellent interpersonal, verbal, and written communication skills.

Excellent organizational skills and the ability to prioritize and complete simultaneous projects. 

Ability to thrive in an organization that values the diversity of its student body and workforce and actively promotes equity and inclusion.

Ability to work collaboratively and build strategic relations with a diverse group of staff, faculty, students, and vendors.

Ability to take initiative to plan, organize, coordinate and perform work in various situations when numerous and diverse demands are involved.

Ability to use effective decision making and problem solving techniques. 

Ability to negotiate terms of a contract. 

Ability to collect, analyze and interpret financial data, prepare financial reports, statements, and projections.

Ability to effectively manage the work of others by providing information, guidance, and motivation. 

Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure.

Ability to exercise a high degree of independent judgement in the establishment, interpretation, application, and enforcement of all rules, regulations, and policies.  

Ability to anticipate problems and address them proactively.

Salary Range: $72,500 – $85,000 annually