Overview

Job Location:
JD Alexander Florida Polytechnic Main Campus

Make a difference at one of Florida’s premier institutions for education in science, technology, engineering, and math (STEM). Florida Polytechnic University, ranked the No. 1 public college in the region by U.S. News and World Report, offers a unique working environment that encourages faculty and staff to be part of a culture that prizes collaboration, innovation, and the willingness to go above and beyond to ensure our students and University succeed. Florida Poly offers a small campus academic environment where students form connections with their faculty and peers as they pursue high-value degrees in engineering and applied sciences.

The University is equipped with cutting-edge facilities and equipment and two award-winning, architecturally distinct academic buildings. Its evolving curriculum, designed to meet the needs of industry and provide a life-long educational foundation for students, has helped the institution grow in prominence since its opening in 2014. Florida Poly’s deliberately small classes, affordability, and outstanding graduate outcomes have helped it earn recognitions such as being named a top value school, in the top 25 nationally for affordability, and in the top five best universities in the South for tech students. Accredited by ABET and SACSCOC, Florida Poly is educating some of the brightest minds in Florida and attracting standout talent from across the nation.

   

JOB TITLE

   

Workday Platform Administrator

   

JOB DESCRIPTION SUMMARY

   

The Workday Platform Administrator is responsible for managing and maintaining the Workday ERP system, which currently includes Human Capital Management (HCM), Finance, and Adaptive Planning modules automating, payroll, benefits, time tracking, talent management, finance, budget, and procurement business processes.

The Workday Platform Administrator performs day-to-day overall administration of the system and configures and manages the system to meet the university’s requirements. This includes working with the primary process owners as well as Business System Analysts and other Information Technology Services staff to ensure the system is being used effectively and efficiently to meet the needs of the University. This Administrator is responsible for managing security roles and permissions, module configurations, uptake of new releases and features (including coordinating testing), and change management processes. The Workday Administrator supports primary process owners by assisting with configurations, answering questions, and troubleshooting problems. The Administrator also performs periodic health checks of the Workday system along with the appropriate stakeholders to ensure compliance with University, State and Federal regulations.

The Workday Administrator is a key member of the Solutions Delivery Team in Information Technology Services, which also includes Business Systems Analysts, documentation and training specialists, and project managers, all of whom collaborate to ensure that University departments are equipped to make the maximum productive use of the University’s various business systems.

   

JOB DESCRIPTION

   

RESPONSIBILITIES:

  • Responsible for managing and maintaining the Workday system to include HR, payroll, benefits, time tracking, talent management, finance, budget, and procurement business modules. Responsible for ensuring the Workday system meets the needs of the university, employees, and stakeholders.
  • Work as part of the Information Technology Services team to ensure delivery of high-quality business solutions within Workday. Work with the Documentation & Training Specialist and Business Analysts to meet client support needs for documentation and training.
  • Prepare and organize testing such as functional testing and user acceptance testing (UAT). Manage and ensure change management requests align with the University business needs and ensure any changes do not cause negative downstream effects.
  • Work to foster inter-department relationships that emphasize collaboration, high-quality service delivery, and process improvements. Work with all areas of the University including other systems/business analysts and project managers on joint projects as necessary.

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Experience working with large-scale Enterprise Resource Planning (ERP) systems, which includes administering system-level functions and configurations.
  • Excellent communication and collaboration skills both oral and written.
  • Ability to work independently and/or in a collaborative environment.
  • Demonstrated and proven skill in completing assignments accurately and with attention to detail.
  • Ability to organize and prioritize work under pressure while meeting deadlines.

MINIMUM QUALIFICATIONS:

  • Bachelor’s degree in a relevant field and two years of direct experience
  • Minimum of two years of relevant experience in business system platform administration
  • Equivalencies may be accepted.
  • In lieu of a degree, any appropriate combination of relevant education, experience, and/or certifications may be considered.

PREFERRED QUALIFICATIONS:

  • Higher education experience
  • Master’s degree in a relevant field
  • Experience with the Workday ERP system (or a similar ERP), preferably involving Workday Administration

REQUIRED LICENSES, CERTIFICATIONS, AND/OR OTHER SPECIFIC REQUIREMENTS OF LAW:

  • Must possess a valid driver’s license.
  • This position requires a criminal background check, which may include a Level II screening as required by Florida Statute §435.04.
  • This position is subject to federal and state privacy regulations.

NORMAL WORK SCHEDULE: This position is salary exempt. The normal work schedule is Monday – Friday, 8:00 a.m.-5:00 p.m., however, occasional overtime (weekends and evenings) may be required. Travel between campus locations may be required.

TARGET HIRING SALARY: $90,000 – $110,000, commensurate with experience.

APPLICATION DEADLINE DATE: The position is open until filled; however, the review of applications will commence immediately.

APPLICATION PROCESS: In addition to completing the online application, all Applicants are required to upload the following as an attachment to the application (preferably in PDF format):

  • Cover Letter
  • Resume
  • Contact information for three professional references
  • LinkedIn URL if available

DIVERSITY STATEMENT:

Florida Polytechnic University is an equal opportunity/equal access institution. It is the policy of the Board of Trustees to provide equal opportunity for employment and educational opportunities to all (including applicants for employment, employees, applicants for admission, students, and others affiliated with the University) without regard to race, color, national origin, ethnicity, sex, religion, age, disability, sexual orientation, marital status, veteran status or genetic information.

FLORIDA POLY BENEFITS INFORMATION

Florida Poly qualified employees have the opportunity to take advantage of a variety of health benefits (through the State of Florida) to help meet their specific needs, as well as the needs of their family. This comprehensive coverage includes flexible spending accounts, medical and life insurance, and workers compensation.

· Health benefits are administered through People First, on behalf of the State of Florida, as pre-tax insurance plans. People First handles all new hire enrollments, coverage changes, premium administration, and dependent eligibility.

· Their Service Center is staffed Monday through Friday, from 8 a.m.–6 p.m. EST, at 1-866-663-4735.

SPECIAL INSTRUCTIONS REGARDING ATTACHMENTS:

 

Required attachments are listed on each posting.   Please be sure to attach all required documents in the Resume/CV field before continuing through the application. Once your application has been submitted, no changes may be made and additional attachments will not be considered. 

 

An unofficial copy of the degree/transcript is acceptable during the application process. For positions requiring a degree, the official transcripts are required upon hire. 

 

Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline.

 

All document(s) must be received on or before the closing date of the job announcements.

  

This position requires a background check, which may include a level II screening as required by the Florida Statute §435.04.