Job Location:
Beijing, China

Your Role

Reporting to the Senior Global Payroll Manager, this role is an amazing opportunity to be a key contributor to Gensler’s Payroll team. We are seeking an extremely reliable individual to ensure Gensler’s payroll process is executed flawlessly and will scale with the growth of our business.

The Payroll Manager will work closely with our Data-platform, Workday HRIS, Compensation, Benefit and Global Payroll Vendor/Platform teams as part of owning our Greater China payroll process. You will have the opportunity to drive significant change in payroll processing for our dynamic business. Our ideal candidate has the ability to work independently, plan, prioritize, think outside of the box, and have a positive attitude to embrace change is required.

What You Will Do

  • Review, prepare, and process China and Hong Kong payroll in an efficient and accurate manner. Meeting the required deadlines.
  • Keeps abreast of payroll related issues consistent with the local statutory and tax rules and legislation.
  • Communicating and collaborate closely with Human Resources for all employees’ data and compensation related matters.
  • Calculate and process retroactive salary increases.
  • Conduct consistent audits on payroll, employee payroll records, employee payroll tax records, and all other payroll records to ensure accuracy and compliance with both statutory and tax regulations.
  • Ensure appropriate documentation for operational process and procedures are in place and adhered to as part of operations.
  • Responsible for supervising and guiding at least one subordinate.
  • Responsible for verifying statutory and tax reports are filed on time and accurately.
  • Maintain and update payroll system and time keeping system to keep records current and ensure the systems are communicating correctly.
  • Clearly communicate expectations and updates to staff at all levels across the company.
  • Communicate actively with HR and Billing especially regarding issues that have cross departmental impact.
  • Work closely with accounting team to audit cash, payroll balance sheets, YTD earnings, etc.
  • Create certified payroll reports for customers that require
  • Manage regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.)
  • Train employees on self-service online access, submitting time off, viewing paystubs, going paperless etc.
  • Responsible that Certified Payroll reports are filed according to the local jurisdiction requirements.
  • Support internal and external audits, domestic and international.
  • Support the manager with tasks as needed including international assignments and ad-hoc support within the Global Payroll Team.

Your Qualifications

  • Bachelor’s Degree or equivalent work experience required.
  • 10+ years of relevant working experience in China and Hong Kong payroll. Experience includes China payroll, social benefits, tax and payroll systems, proficiency in Excel, administration and excellent in analytical reasoning skills. Experience and skills in payroll implementation, timekeeping reconciliation and cash recon analysis is a huge plus.
  • Strong communication skills and eagerness to learn new tools and techniques.
  • Proficient in managing multiple tasks with varied deadlines, a self-starter who can keep daily payroll operation moving.
  • Able to read, speak and write in both Chinese and English.
  • Proficient in Microsoft Office Suite (Word, Excel).
  • Working knowledge of Workday; TMF will be a huge plus.

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical insurance, social insurance, paid holidays, and paid time off. We also offer profit sharing, employee stock ownership, and twice annual bonus opportunities. As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. We view our professional development programs as strategic investments in our future.