Job Location:
Shanghai, China

Your Role

Reporting to the Senior Global Payroll Manager, this role is an amazing opportunity to be a key contributor to Gensler’s Payroll team. We are seeking an extremely reliable individual to ensure Gensler’s Payroll process is executed flawlessly and will scale with the growth of our business.

The Payroll Supervisor will work closely with our Data-platform, Workday HRIS, Compensation, Benefit and Global Payroll Vendor/Platform teams as part of owning our Greater China payroll process. You will have the opportunity to drive significant change in Payroll processing for our dynamic business. Our ideal candidate has the ability to work independently, plan, prioritize, think outside the box and have a positive attitude to embrace change.

What You Will Do

  • Prepare and process China and Hong Kong payroll in an efficient and accurate manner
  • Keep abreast of payroll related issues consistent with the local statutory and tax rules and legislation
  • Communicate and collaborate closely with Human Resources for all employees’ data and compensation related matters
  • Calculate and process retroactive salary increases
  • Conduct consistent audits on payroll, employee payroll records, employee payroll tax records and all other payroll records to ensure accuracy and compliance with both statutory and tax regulations
  • Ensure appropriate documentation for operational process and procedures are in place and adhered to as part of operations
  • Supervise and guide at least one subordinate
  • Verify statutory and tax reports are filed on time and accurately
  • Maintain and update payroll system and time keeping system to keep records current and ensure the systems are communicating correctly
  • Communicate expectations and updates to staff at all levels across the firm
  • Communicate with HR ad Billing especially regarding issues that have cross department impact
  • Work closely with accounting team to audit cash, payroll balance sheets, YTD earnings, etc.
  • Manage regular preparation of relevant management reports; including weekly, monthly, quarterly and year-end reports
  • Train teammates on self-service online access, submitting time off, viewing paystubs, going paperless, etc.
  • Support internal and external audits; domestic and international

Your Qualifications

  • Bachelor’s Degree or equivalent work experience required
  • 8+ years of relevant working experience in China and Hong Kong payroll.
  • Experience includes China payroll, social benefits tax, payroll systems, timekeeping reconciliation and cash recon
  • Proficiency in MS Office Suite
  • Working knowledge of Workday
  • Able to read, speak and write both Chinese and English
  • Proficient in managing multiple tasks with varied deadlines; a self-starter who can keep projects moving
  • Strong communication and an eagerness to learn

Life at Gensler

Gensler is committed to Diversity, Equity and Inclusion. Through our Five Strategies to Fight Racism, we continue to create a just and equitable future for our colleagues and our communities with our clients. We are a solid voice for social change as we impact people’s lives and fight racism. At Gensler, we celebrate diversity and are committed to creating an inclusive workplace environment.

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.