Located in a historic neighborhood in the nation’s capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.
The Associate Director of Operations is directly responsible for: (1) overseeing all aspects of the Career Center’s operations, including front desk; recruiting programs and events; technology platforms, data collection and analysis; and marketing and communications, (2) liaising with Georgetown’s finance and procurement offices: managing the Center’s revenue; purchase orders; contracts, memberships and subscriptions; and experiential learning stipend programs, and (3) liaising with Georgetown’s human resources personnel: recruiting and onboarding employees, requesting salary adjustments or position changes, and submitting HR-related requests via Georgetown’s Workday (GMS) system.
Work Interactions and Work Mode Description
The Associate Director of Operations reports directly to the Center’s Director and supervises four full-time staff members:
Assistant Director, Technology and Assessment
Marketing & Communications Specialist
Manager, Recruiting & Leadership Programs
Office Administrative Manager
The incumbent will be responsible for understanding the GMS Workday financial system and be able to perform in the system at a high level. Active engagement with Main Campus Finance, Procurements and Contracts, Accounts Payable, and other University departments will occur on a regular basis.
This position advances the strategic goals of career and professional development writ-large at Georgetown, and ensures that students, employers, alumni, and other Center visitors have an exceptional experience when engaging in career programs on campus or virtually.
WORK MODE: This position has been designated as Hybrid 3 Days. Please note that during the height of recruiting (September/October and January/February), 4 in-office days per week may be required. Work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.
Requirements and Qualifications
Bachelor’s degree; preferably in a business-related field
Five years of relevant experience; at least two years as a direct supervisor
Practical Experience: 3-5 years of financial and/or administrative experience, or equivalent combination of education and experience
Technical Qualifications: Proficiency with Microsoft Office. Will be required to learn and use Workday Financials.
Other Skills: Must have excellent communication skills (both oral and written), ability to multi-task and delegate, good sense of organization and planning, problem-solving skills, and analytic ability. A detail-oriented, service-focused professional demeanor and a team orientation is also required. The ability to develop rapport with professional staff, undergraduate students, employers, alumni, and faculty.
Preferred requirements: Master’s degree; 5+ years of relevant experience; experience working in a finance or administrative unit at a university or college.
Current Georgetown Employees:
If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.
If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or firstname.lastname@example.org.
Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.
Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.
Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.