Overview

Job Location:
Carlsbad, California

JOB OVERVIEW

Responsible for providing accurate and timely financial statements on a monthly basis to the Executive Team, Department Heads, and Board of Governors, as well as, audited year-end financial statements and any other financial reports requested. This position has strong decision-making responsibilities related to the month-end procedures and is one of the technical liaisons for the Accounting and Finance department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Oversees consolidation responsibilities such as performing month-end account analysis and preparing reconciliations; reviewing general ledger activity; preparing, entering, and posting journal entries; and any other tasks deemed necessary to facilitate the month or year-end close process
  • Reviews monthly bank account reconciliations
  • Prepares month-end consolidation entries including allocation and eliminations
  • Prepares management statistics for month end
  • Prepares the intercompany aging report
  • Prepares monthly account reconciliations
  • Maintains, records, and reconciles fixed assets including the preparation of consolidated roll-forward activity
  • Prepares global cash report
  • Assists in the credit card administration for all global credit cards including procurement cards
  • Maintains the inventory of bank tokens including requests and distribution
  • Manages requests from our global banking partners as it relates to Know Your Customer (KYC) compliance, completes bank forms, questionnaires, and coordinate review with legal and tax departments.
  • Assists in the annual audit and review of all bank accounts, including confirming signatories, signature groups, and limits
  • Assists in the annual audit of our online global banking platform which includes a review of each user’s access, entitlements, limits, and access to each account
  • Coordinate information requests for the annual year-end audit, including preparing audit schedules, reviewing items gathered for audit and independently researching questions, and working with the external audit staff.
  • Prepares various reports as needed for 990 purposes
  • Resolves technical problems and answers questions
  • Trains, mentors, and coaches associates as well as other accounting staff
  • Tests Workday applications for upgrades and implementations
  • Leads initiatives and provides recommendations to improve internal control procedures and efficiency of the operations of all domestic business units and evaluates these operations to ensure policies and procedures are in accordance with generally accepted accounting principles and ethical financial management practices
  • Other duties as assigned

TECHNICAL COMPETENCIES (Knowledge, Skills & Abilities)

  • Excellent grammar, written, and verbal communication skills.
  • Demonstrated ability to create, compose, and edit written materials.
  • Strong understanding of Generally Accepted Accounting Principles (GAAP).
  • Strong understanding of the general ledger, month-end closing processes, and year-end audit process.
  • Knowledge and appreciation of key business concepts and requirements as applicable to a large academic, research, and/or laboratory facility.
  • Advanced skills in Excel spreadsheets and word processing software required.
  • Knowledge of project management principles, practices, techniques, and tools.
  • Knowledge and understanding of business research principles, processes, and techniques.
  • Strong computer skills utilizing software such as Microsoft Office Suite, e.g., MS Word, Excel, PowerPoint; and e-mail.
  • Ability to process computer data and format and generate reports.
  • Ability to work with minimal supervision.
  • Able to research applicable Accounting pronouncements.
  • Ability to maintain and foster sensitivity and respect for a culturally diverse work environment.
  • Ability to display supportive behavior and communicate positively regarding department goals and objectives.
  • Ability to deal effectively with a variety of personalities to establish and maintain effective working relationships. 

EDUCATION AND EXPERIENCE

  • Bachelor's degree in Accounting or a related field.
  • Three to five years of progressive accounting experience or an equivalent combination of training and experience.
  • CPA preferred but not required
  • Public accounting experience preferred.
  • Workday experience is strongly preferred.

PHYSICAL REQUIREMENTS / WORK ENVIRONMENT (if applicable)

  • Work is performed in a designated professional office workstation and environment.
  • Extensive use of office equipment including computer, calculator, copier, fax, and other business-related machines and software.
  • May occasionally lift and/or move up to 25 pounds.

Pay Range: $68-108K

 

Disclaimer: This job description indicates in general terms, the type and level of work performed as well as the typical responsibilities of employees in this classification and it may be changed by management at any time. Other duties may also apply. Nothing in this job description changes the at-will employment relationship existing between the Company and its employees.