Overview

Job Location:
United States – North Carolina – Raleigh

Gilead Sciences is continuing to hire for all open roles. Our interview process may be conducted virtually and some roles will be asked to temporarily work from home. Over the coming weeks and months, we will be implementing a phased approach to bringing employees back to site to ensure the health and safety of our teams.

 

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

Job Description

Gilead Sciences, Inc. is a biopharmaceutical company that has pursued and achieved breakthroughs in medicine for more than three decades, with the goal of creating a healthier world for all people. The company is committed to pursuing scientific invention to prevent and treat life-threatening diseases, including HIV, viral hepatitis and cancer. Gilead has operations in more than 35 countries worldwide, with headquarters in Foster City, California. 

You will be part of a team that is helping millions of people live healthier, more fulfilling lives. We are a close community where individuals matter, and everyone has a chance to enhance their skills through ongoing development. Inclusion is one of our core values, which means we are creating and fostering a work environment where our differences are valued, and everyone feels respected and empowered to bring their authentic selves to work. By joining Gilead, you will further our mission to discover, develop and deliver innovative therapeutics for people with life-threatening diseases.

The Gilead Business Services center in Raleigh’s Research Triangle region is home to some of the company’s critical shared service teams in North America, including Information Technology, Global Financial Solutions, HR Operations and Procurement Services Desk. These functions provide the necessary support to ensure Gilead’s business runs effectively and efficiently. The center is a catalyst for standardization of processes, digital transformation and technology optimization.  

​​The Senior Manager, Payroll Operations & Customer Service reports to the Director of Payroll.  The Senior Manager is responsible for leading and developing the team that delivers on the execution of payroll processing, tax withholding, compliance, and customer service for employees in the United States.  The Senior Manager is expected to be highly self-motivated and innovative, with proven experience in successfully supporting a best in class payroll operations program, providing best practice service delivery through increased use of technology enablers to create capacity, increase efficiency, maintain quality, ensure processes are compliant, and improve the customer service experience. A high degree of professionalism and discretion is mandatory in handling sensitive and confidential information. 

Key Responsibilities

Operations/Technology/Continuous Improvement: 

  • Responsible for ensuring daily operations adhere to Company policies for the US payroll for approximately 7,000 employees in multiple states

  • Accountable for delivering high quality customer service to employees by using modern technology (ex. virtual agent), developing and maintaining content for self-service, and enhancing the customer experience. 

  • Actively participate in evaluating/implementing new payroll technology and integrating business partner needs to deliver high quality service to employees

  • Support year-end payroll processing/reporting (W-2’s)

  • Actively drive and lead process improvement initiatives. 

  • Utilize emerging technology and best practice to increase efficiency and quality of service delivery

  • Support strategic and cross functional projects; ensure project deliverables for Payroll are met

  • Report on performance. Communicate with leaders, internal business partners, and other stakeholders to ensure awareness of progress and results

  • Other duties and special projects, as assigned

Compliance: 

  • Ensure compliance with all federal, state, and local laws and regulations as well as policies regarding payments of wages, tax withholding, garnishments, and employee elected deductions

  • Responsible for the execution and delivery on payroll processing controls

  • Accountable for actively participating, maintaining, and enforcing the internal control environment over the financial as well as the business process aspects of the payroll business process 

  • Provide guidance and direction to Payroll colleagues and business partners for various Federal, State, and Local legislation

  • Accountable for process integrity, internal and SOX controls, and compliance with all applicable laws and regulations

Business Partnering/Customer Engagement: 

  • Build and maintain credibility with internal/external business partners and employee population from a Business Service Center model

  • Develop a network of key resources to engage and consult with when working on solving complex issues.  Must be able to interact and influence peers at all levels of the organization. 

  • Proactively function as a trusted adviser and serve as a contact from Payroll for business partners and stakeholders  

  • Effectively manage the delivery of excellent customer service; anticipate issues and proactively develop solutions

  • Accountable for service delivery against agreed and evolving KPI’s and Service partnership agreements. 

  • Collaborate and partner with cross functional business partners and International colleagues to identify and implement options to improve the quality of service delivery from a global perspective and pursue opportunities for global process delivery in line with best practices

Leadership: 

  • Effectively manage and lead the activities and outcomes of the Operations & Customer Service team members.  Provide guidance, coaching, and leadership 

  • Promote a positive team environment.  Provide effective leadership, oversight, coaching, and counseling to support staff.   

  • Advocate for global standardization and partnership with International colleagues on project initiatives

Knowledge and Skills:  

  • Production and delivery of global process maps, desk-top manuals, and documentation

  • Excellent interpersonal skills, an inquisitive mind, and the ability to work effectively with multiple, cross-functional stakeholders

  • Must be a critical thinker with strong analytical skills, the ability to use excellent judgment and resolve issues with dexterity and effective decision making 

  • Excellent communications skills: written, verbal, and presentation

  • Be results-driven and must thrive in a fast-paced, dynamic environment

  • Ability to operate successfully across diverse geographical locations and cultures

  • High level of self-motivation, accountability, leadership, positive attitude, and strong work ethic

Basic Qualifications: 

  • Bachelor’s degree and ten years’ experience or Masters’ degree and eight years’ experience

  • In-depth knowledge of Payroll Operations best practice. programs in a multi-national corporation

  • 2+ years of experience with SAP or best practice ERP systems

  • 2+ years of experience managing a support ticketing system to enable best practice customer experience

  • 2+ years of experience with production and delivery of process related training  

  • 2+ years of leadership and people development experience. 

  • Advanced proficiency with Microsoft tools including Outlook, Word, Visio, PowerPoint, Excel (i.e. V-Lookups, Pivot-Tables, Sum Ifs, etc.) 

Preferred Qualifications:  

  • Knowledge of US GAAP and SOX Controls

  • CPP certification 

  • Experience with Workday

  • Experience with ADP

  • Experience working in a global finance organization

  • Experience in biotech or pharmaceutical industry 

For jobs in the United States:

As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans’ Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact [email protected] for assistance.

Following extensive monitoring, research, consideration of business implications and advice from internal and external experts, Gilead has made the decision to require all U.S., Canada, Australia, Singapore, and Hong Kong employees and contractors to receive the COVID-19 vaccines as a condition of employment. “Full vaccination” is defined as two weeks after both doses of a two-dose vaccine or two weeks since a single-dose vaccine has been administered. Anyone unable to be vaccinated, either because of a sincerely held religious belief or a medical condition or disability that prevents them from being vaccinated, can request a reasonable accommodation.​

For more information about equal employment opportunity protections, please view the ‘EEO is the Law’ poster.

NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT
YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT

PAY TRANSPARENCY NONDISCRIMINATION PROVISION

Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.