Job Location:
Johannesburg GBSC

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The purpose of this role is to undertake administration relating to our people management systems, to provide regular reporting and analysis of the data therein and support to users transitioning to greater self-service.

Department description:

The People Systems team have a global remit for implementing and supporting the firm’s people information management system (HRIS), provided by Workday. Additionally, the team is responsible for producing reports and management information, reward analysis and the annual compensation cycle, as well as supporting other third party cloud based applications for the London People team which include flexible benefits and holiday bookings.

Job responsibilities:

  • Providing first line support to end users in response to support queries and performing routine housekeeping data functions such as regular audit data integrity checks
  • Provide an accurate and timely response to requests for survey submissions and other ad-hoc reporting requirements, including internal and external data requests (e.g. business pitches)
  • Supporting integrations between the HRIS and other third party applications
  • Maintain system user roles and assignments as needed
  • Testing of proposed changes to  the HRIS (e.g. security, configuration or business processes) and assisting with mass updates
  • Assist with the deployment of  system updates provided by Workday which includes testing new releases against existing configuration, reviewing training materials and business processes
  • Provide support in the running of the online holiday booking system (TeamSeer).  This includes dealing with ad hoc queries and leading on the year-end holiday rollover/setting up the system for the forthcoming holiday year
  • Train new HR administrator joiners in the basics of the Hogan Lovells Workday system
  • Other ad hoc projects, as required

Qualifications & experience:

  • Minimum 6-12 months corporate/ commercial experience within a professional services environment
  • Sound practical knowledge of Microsoft Excel (vlookups, pivot tables)
  • Strong data analysis and reporting skills
  • Good inter-personal skills – especially written and verbal communications.  Able to explain concepts clearly to users across the globe
  • Mindset and aptitude for IT
  • Knowledge of visual basic and macros
  • Previous experience of handling large volumes of data
  • Previous experience of Workday
  • Previous HR Systems experience (HR Workday preferable)

Additional information:

Core hours are Monday through Friday, 9:00 a.m. to 5:30 p.m., including one hour for lunch but additional hours may be required.  We are happy to consider agile and flexible working patterns and are piloting a hybrid working approach, please contact a member of the recruitment team to discuss further. 

Mental & Environmental / Legal Requirements:

  • Dedicated to meeting and exceeding client/stakeholder expectations.
  • Ability to manage time and workload effectively in a high pressure environment with multiple stakeholders.
  • An excellent team player; a highly motivated and enthusiastic self-starter with a can-do attitude.
  • A proactive approach to problem-solving.
  • An excellent team player; a highly motivated and enthusiastic self-starter with a can-do attitude.
  • Clear criminal record

Behavioral Competencies:

  • Planning and Organizing
  • Adapting and responding to change
  • Delivering results and meeting business expectations
  • Presenting and communicating ( verbally and in writing)
  • Working with others
  • Delivering through others
  • Dedicated to meeting and exceeding client/stakeholder expectations

Additional Considerations:

  • Applicants must be South African citizens or have a valid South African work permit
  • Preference will be given to Employment Equity candidates
  • Preference will be given to candidates who are living with a disability

If you have not had any response from us within 21 days  of the closing date, please consider your application unsuccessful.

Hogan Lovells Services (South Africa) Limited (Incorporated in England) is an equal opportunity employer. All positions are placed in accordance with the Company’s Employment Equity Plan.
“Your application and all personal information provided herein is protected under the Protection of Personal Information Act (4 of 2013), hereinafter referred to as the “Act”.

Hogan Lovells Services (South Africa) Limited (Incorporated in England), with its head offices at 140 West Street in Sandton, Johannesburg, is collecting this information to enable us to facilitate your application and /or assess your suitability for the advertised position. This information will be used for this purpose only and disposed of thereafter. Where shortlisted, your information will be retained for a period of 12 months and disposed of immediately thereafter if you are unsuccessful in your application. Where employment is offered, it will be retained as part of your employee portfolio and secured accordingly. This information is given to us, by you, voluntarily and of your own free will. If you do not wish to provide us with this information, are unable to do so, or object to it being used, it will result in the disqualification of your application. In the course of the recruitment process, and for matters related to your application only, we may share your information with selected third parties. You have the right to access this information while in our possession and make corrections if necessary. You have the right to lodge a complaint via email with the office of the Information Regulator, at [email protected], if you are unhappy with the manner in which we deal with your information.

By submitting your application, you hereby declare your understanding of the aforementioned information and consent to the processing of your information in accordance with the Act, as well as the processing of any further personal information requested by us in the future including but not limited to, banking details, criminal history and credit reports /financial history information.”