Overview

Job Location:
San Marino

About Us

At The Huntington, we believe that having a team of diverse backgrounds and voices working together will enable us to support and promote the appreciation of the humanities, the arts, and botanical science. The Huntington is proud to be an equal opportunity employer and is committed to providing employment opportunities regardless of race, religious creed, color, national origin, disability, sex, gender, gender identity, sexual orientation or any other characteristic protected by local, state or federal law.

The Huntington

Founded in 1919, The Huntington Library, Art Museum, and Botanical Gardens is a collections-based research and educational institution open to the public, housing world-class library, art, and botanical collections. Its mission is to support research and promote education in the arts, humanities, and botanical science and to display and interpret its extraordinary resources for diverse audiences.

The Culture

Here we are committed to the highest of standards in all that we do – from preserving and protecting the collections, to exhibitions, educational and scholarly programming, visitor and reader services, and beyond.  Achieving excellence across these pursuits requires a diversity of perspectives, expertise, experience, and methodologies. We are better together.  We believe an explicit commitment to diversity, equity, and inclusion directly impacts and improves staff and audience engagement and experience. 

Job Description

About the Role

The Finance Division supports both management and end-users, including division and departmental staff in administering and understanding budget, financial reports, and accounting procedures. Assistant Director for Budget and Financial Analysis is responsible for the oversight of the annual budget and multi-year financial planning process. 

The candidate should perform a broad range of highly skilled financial planning, reporting, and budgeting functions for a non-profit with an $85 million operating budget and over 500 employees. 

This position manages the monitoring and maintenance of The Huntington’s budget, position management; and provides budget planning and analysis services and budget training sessions to divisions.  This position reports directly to the Assistant Vice President for Financial Planning and Analysis.  Other responsibilities include maintaining and managing the Adaptive Planning budget system, Office Connect reporting, preparing complex budget and financial analyses, multi-year forecasting, and monitoring monthly budget variances/trends and identify root causes.  Position will also oversee sponsored program activity ensuring grant spending and reporting is timely and compliant.  The position will supervise one budget analyst staff position.

Essential Duties

• Manage the annual budget cycle.  This includes establishing the budget cycle timeline, communicating deadlines, working with divisions to ensure the new year budget and current year projection data is complete and accurate, and analyzing and reporting on the results.

• Provides support and guidance to leadership, ensuring effective management of financial resources and budgetary processes, offering insights into resource allocation strategies and analytical support.

• Review and authorize expenditures to ensure they are aligned with the annual operating budget and policies.

• Manage the internal work required of the Budget and Financial Analysis staff to execute budget and analysis operations and ensure deadlines are met and information is available as needed.

• Prepare accurate financial analyses, annual budget plans, current year projections and multi-year forecasting

• Manage the Adaptive Planning budget system for system improvements, maintenance, reporting, training and submitting annual budget and managing budget transactions throughout the year. Power user of Workday and reporting needs in the system.

• Manage position budgeting, reconciliation of budget roster to payroll, payroll costing allocations, and fringe benefit pool

• Provide monthly reports of actuals vs budget for various analysis at different levels of detail

• Serve as a trusted business partner and advisor, provide monthly and ad hoc analysis, training and communication to departments and leadership. 

• Oversee grant administration for post award activity including invoicing, accounting, reporting and other administrative functions to ensure successful execution of grant process.

• Prepare and oversee financial analysis around special projects reporting

• Create financial reports and dashboards in Workday, Adaptive Planning and Office Connect.

• Formulate and produce current and historical studies to support financial assessments and recommendations

• Prepare quarterly narrative financial reports for executive leadership and committees, in addition to Power Point presentations with financial graphs and charts related to budget performance.

• Design and develop visualizations, dashboards, and reports to communicate complex data insights to stakeholders.

Candidate Qualifications and Experience

• Bachelor’s Degree (Business or related field)

• 7 years minimum experience in budget management and financial analysis with a proven track record in a financial management role

• 3 years minimum mentoring or supervisory experience

• Success in this role will rely heavily on proficient knowledge of accounting, budget and planning methodologies for non-profits and grants management.

• Understand fundamentals of non-profit accounting including fund accounting, endowments, restricted gifts and financial statements

• Position control management and fringe benefit analysis

• Outstanding oral, written and interpersonal communication skills

• Advanced Excel skills, in particular use of pivot tables, array formulas and sophisticated analytics

• Excellent data visualization and data storytelling skills for narratives and presentations

• Facile with preparing Power Point presentations, including graphs and charts.

• Exceptional time management, organization, prioritization skills

• Superior customer service and adaptability to changing requirements

• Outstanding conflict resolution and ability to effectively work in a team environment

• Strong relationship building and collegial approach to working with constituents

• Exceptional analytical and problem-solving skills

• Proficient in Microsoft Office suite products with advanced Excel and Power Point

• Experience using Workday and/or Adaptive Planning preferred.

• Pay Rate/ Range: $105,000-$130,000 annually. Commensurate on experience.

• Medical, Dental, Vision  

• 403(b) retirement plan and matching retirement plan with an outstanding employer match 

• Hybrid remote work schedule available for applicable positions 

• Considerable paid time off, including annual leave, sick leave, and holidays 

• Discounts for staff in The Huntington Store and restaurants 

• Free admission to various museums and cultural institutions 

• Free passes each month to welcome family and friends to visit the grounds 

EEO IS THE LAW

EEO IS THE LAW – SPANISH