Job Location:
Ames, IA

Position Title:

Research Administrator I

Job Group:

Professional & Scientific

Required Minimum Qualifications:

Bachelor’s degree

Preferred Qualifications:

Experience in an administrative office in a university setting service faculty, staff, and students
Experience with accounting/financial processes
Experience with grants pre- and post- award responsibilities
Experience with Workday, Smartsheet, Streamlyne or other financial management software

Job Description:

The Center for Nondestructive Evaluation (CNDE) and the Microelectronics Research Center (MRC) at Iowa State University (ISU) are seeking applications for a Research Administrator I position. 

The position will be responsible for assisting with and supporting the pre- and post-award activities of CNDE and MRC.  These duties include preparing proposal documents, providing guidance to investigators, utilizing ISU proposal/award systems, preparing financial reports, monitoring budgets, reconciling worktags and maintaining databases.  This position will also assist in the support of financial administration for both CNDE and MRC.  These duties include maintaining monthly financial reports, submitting invoices, provide guidance, track payments, and prepare center specific financial reports as requested.

In addition, the position will provide administrative support to the Applied Sciences Complex by assisting in the administrative management of the ASC shuttle service and student support processes.  These responsibilities include secondary supervisory of shuttle drivers, preparing reports, managing the student check-in/out procedures, providing guidance for graduate and undergraduate students, provide travel arrangement support, and maintain student databases.  Both duties are critical to the operations of CNDE and MRC. 

The College of Engineering (CoE) is committed to sustaining a positive and productive environment for each individual and for the collective benefit of all.  The successful candidate will have effective financial, time management, and organizational skills, the ability to work well with a diverse population, and the ability to communicate effectively.  All staff members have a common responsibility to support and sustain our core values.  The are expected to interact collegially and maintain the highest standards of integrity and ethical behavior.

Job Duties and Responsibilities


Financial Support


Applied Sciences Complex Support

Graduate Student Support

Job Manager – Undergraduate Student Support

Level Guidelines
• Individual contributor position with developing professional and/or technical skills working under immediate to general supervision
• Grasps professional-level knowledge and concepts of field while working in a progressive learning mode
• Works on problems and issues of somewhat limited scope
• Follows standard practices and procedures in analyzing situations or data for which answers are available or can be obtained
• Responds to inquiries and issues, escalating to manager or higher level workers as appropriate
• May lead projects of limited scope and complexity
• May provide guidance to students

Appointment Type:


Number of Months Employed Per Year:

12 Month Work Period

Time Type:

Full time

Pay Grade:


Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:

1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter

If you have questions regarding this application process, please email employmen[email protected] or call 515-294-4800 or Toll Free: 1-877-477-7485.

Why Choose ISU?
Iowa State University is committed to fostering a workplace of belonging, where diversity is celebrated and equity is a core value. Our Iowa State Employees enjoy comprehensive health and work life benefits, including medical and dental; as well as:
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program
• This job may also be eligible for flexible work schedules and flexible workplace options that may include flexible working hours and a hybrid working environment.

Original Posting Date:

September 1, 2023

Posting Close Date:

September 26, 2023

Job Requisition Number: