Overview

Job Location:
Warsaw, POL

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves

  • Coordinate and support Regional and Global leadership meetings and events, including creating/organizing agendas, creating or proofing/formatting slide decks, and hosting presentations.
  • Own and maintain organizational charts for EMEA
  • Smartsheet expert – creates, owns, and manages various smartsheets
  • Discreet handling of sensitive and confidential information
  • Provide a wide range of administrative support including the production of correspondence, reports, presentations and documents of high quality in preparation for executive meetings.
  • Develop and maintain effective working relationships with clients and internal colleagues across the account team.
  • Support the development of best practices across the account’s operations support team.
  • All other duties as required to assist our global directors.

Every day is different, and in all these activities, we’d encourage you to show your ingenuity.

Sound like you? To apply you need to have:

  • Experience of providing Executive Assistant support to Senior Directors / leaders in a corporate and fast-moving environment.
  • Assisting in a commercial real estate experience would be advantageous.
  • Experience of dealing with and ensuring the integrity of highly sensitive and confidential information.
  • Experience of working in or liaising with international offices would be advantageous.
  • Advanced MS Word, MS Excel, MS PowerPoint, MS Outlook, Smartsheets.
  • Knowledge and keen interest of latest technology and software
  • Ability to work independently with minimal supervision, making decisions where necessary.
  • Uses appropriate judgement when responding to the needs of senior executives both internally and externally.
  • Demonstrates personal accountability, ownership and an ability to work effectively under pressure.
  • Has excellent email and communication manner; interpersonal skills to deal with a wide variety of clients and colleagues.
  • Excellent spoken and written English communication skills.
  • Workday experience would be beneficial though not essential.
  • Team player who deals effectively with colleagues and clients and who has the ability to establish good relationships with both.
  • Ability to prioritize workload, attention to detail and willingness to complete projects in a timely and efficient manner.
  • Some analytical ability is required in order to gather and summarize data for reports and to find solutions to various administrative issues.
  • A thoughtful and positive attitude is essential as is a genuine enthusiasm for the work that will be undertaken.
  • Adopts a flexible approach to work: from time to time early starts and late finishes will be necessary in order to fulfil the duties of this role.

What you can expect from us

  • You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
  • Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. We’ll offer you a competitive salary and benefits package.
  • Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you…

Location:

On-site –Warsaw, POL

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.