Business Operations Coordinator

Overview

Job Location:
0325 S.L. Lockett Hall

All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).

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Job Posting Title:

Business Operations Coordinator

   

Position Type:

Professional / Unclassified

   

Department:

LSUAM Science – Math – Administration (Jolie Cornay (00058442))

   

Work Location:

0325 S.L. Lockett Hall

   

Pay Grade:

Professional Hourly

   

Job Description:

The Department of Mathematics is one of the premier research departments and the largest teaching unit on campus. There are approximately 200 undergraduate students, 86 undergraduate student workers, 94 graduate students, 60 active faculty members, 10 postdoctoral researchers, 1 classified staff, and 7 professional staff. The annual state appropriated budget is $8.6+ million per year.

This position is the secondary accounting position in the department. Responsible for all aspects of student employment management, travel and event management, reimbursement, and procurement to ensure departmental compliance with LSU policies and procedures. Serves as the Student Engagement Coordinator, and Travel Coordinator for all aspects travel arrangement including events, reimbursement processing and department travel.

35 % – Travel Coordinator responsible for all aspects of travel arrangement and reimbursement processing from restricted and unrestricted funds for department faculty, PIs, staff, students and postdoctoral researchers as well as visitors such as lecture series speakers, faculty and student colloquium speakers, departmental conference and workshop participants, and collaborating professors from other universities. Plans and executes department events which includes booking transportation, lodging, refreshments, meals, venues, and completing necessary Travel AS forms, spend authorizations and expense reports in Workday. Aids department membership on travel policies and procedures compliance, keeps apprised of updates to University Travel Policies including but not limited to PM-13, and PM-78 to apply knowledge in serving as subject matter expert on travel policy for department, attends trainings and meetings related to travel procedures, responds to auditor requests.

30 % – Departmental Student Employment Partner for over 80 student workers, including in the Math Lab and summer programs such as Math Circle. Process initial hires in Workday and coordinate on-boarding, including managing the I-9 employment verification process, processing job changes, compensation increases and terminations in Workday. The role is responsible for ensuring payroll is processed timely by monitoring time submissions and approvals and coordinating with multiple units on campus for any situations that require resolution regarding student pay, employment, and time entry. Serves as manager of student workers in Mathematics, and attends training and meetings related to human resources, student employment, and timekeeping. Keeps apprised of updates and applies practices of University Student Employment Policies including but not limited to PS-1, PS-30, PS-33, and PS-40.

15 % – Student Engagement Coordinator to participate in university sponsored events as a representative of the Department of Mathematics to promote mathematics as a course of study and engage current and future students by coordinating department participation and interacting with the LSU community. Collaborates with the College of Science and the LSU Foundation on donor events and department achievements. Attends meetings and keeps up to date on department membership achievements for opportunities in department advancement. Plans and executes Department of Mathematics participation in community outreach events and attends regular meetings hosted by the college communications team.

10 % – Sponsored Program Coordinator to assist the Business Manager in the management of all departmental sponsored projects, including review of monthly financial reports and communication with Principal Investigators regarding their effective dates, modifications to an award, allowable expenditures, balance and guarding against overdrafts. Generates financial reports, such as status, projections for close out, extensions, and anticipated spending. 

5 % – Inventory/Office Supplies – Maintains records on all departmental inventory, both LSU tagged inventory and non-tagged inventory. Works with the computer manager in the department to keep track of computer items. Orders and keeps track of all office supplies.

5 % – Other duties as assigned by supervisor, Chair, and Assistant to the Chair including special projects such as compilation of data for analysis and budget projections to plan for annual requests.

Minimum Qualifications: Bachelor's or equivalent degree in accounting, business, finance or related field; 1 year of experience in one of these fields or a related field.

Preferred Qualifications: University experience; Workday experience.

Degree Substitute: LSU is committed to creating an inclusive space where our employees feel valued for their skills and uniqueness. If you do not meet the minimum qualifications as listed, but have significant experience within the major job responsibilities, we welcome your application. Four years of related professional experience can be substituted for a bachelor's degree.

Special Instructions: An offer of employment is contingent upon a satisfactory pre-employment background check. We will begin reviewing applications immediately, and will continue to review applications until the position is filled. Provide three reference letters as an attachment or a list of three reference contacts. A copy of your transcript may be attached to your application (if available); however, original transcripts are required prior to hire unless meeting qualifications by substituting related professional experience for degree requirement.

   

Additional Job Description:

Special Instructions:

Please attach ALL required documents under the “Resume/CV” section of your application. Please provide letter of application, resume, and three professional references including name, title, phone number and e-mail address. Please contact [email protected] and Jolie Cornay for any questions.

A copy of your transcript(s) may be attached to your application (if available). However, original transcripts are required prior to hire. An offer of employment is contingent upon a satisfactory pre-employment background check.

LSU is committed to creating an inclusive space where our employees feel valued for their skills and uniqueness. If you do not meet the minimum qualifications as listed, but have significant experience within the major job responsibilities, we welcome your application.

   

Posting Date:

March 13, 2024

   

Closing Date (Open Until Filled if No Date Specified):

  

Additional Position Information:

Background Check – An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits – LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

   

Essential Position (Y/N):

   

LSU is an Equal Opportunity Employer and SAME Agency:

LSU is designated as a State As a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management (hr@lsu.edu).

   

HCM Contact Information: