Job Location:
David F. Boyd Hall

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Job Posting Title:

Financial Assistant for LSU Graduate School (Part-time)


Position Type:

Wages as Earned (Fixed Term)



LSUAM AA – Grad – Finance and Administrative Services (Amy M Trahan (00057943))


Work Location:

David F. Boyd Hall


Pay Grade:



Job Description:

Job Responsibilities:

Accounting & Budget: Assists with monthly ledger reconciliation and in monitoring balances for all Graduate School departmental accounts; independently makes projections of expenditures and account balances; assists with tracking expenditures for various Graduate School units and fiscal year-end closeout procedures; responsible for assisting in reconciling and closing out all unrestricted and restricted accounts as part of the fiscal year-end activity. Advises on budgeting issues, including grants and awards. Determines appropriate use of Foundation accounts, as part of the budget process, including all Workday processes. On a regular basis reviews Workday accounting and budget transactions for accuracy and completeness. 30%

Financial Support Services: Provides support to Graduate School staff by assisting with procuring items and processes requisitions/purchase orders/professional contracts through coordination with the Office of Accounting Services and Procurement; reviews invoices from contracts to verify for accuracy; assists in preparing budget amendments, internal billings, departmental transactions, and correcting journals to maintain accuracy of Graduate School accounts; monitors end of year purchases of supplies and equipment to ensure delivery and billing; serves in the Workday role as accountant-department for Graduate School accounts; assists in reviewing / processing Spend Authorizations and Expense Reports for all Graduate School staff; serves as back-up to the AD of Finance & Administration for accounts receivable/CARD deposits. On a regular basis reviews Workday financial and business support transactions for accuracy and completeness. 25%

Human Resource Management/Payroll: Assists AD of F & A with personnel action requests. Reconciles monthly payroll to general ledgers. Facilitates processing of additional compensation and stipend payments for Graduate School staff, including grant-related actions. 20%

Administrative: Assists with review and processing of travel arrangements for staff. Assists with purchasing of office supplies, equipment, including technology-related supplies and equipment. Assists with property inventory and building management. Develops and maintains strong working relationships with Graduate School units, university departments, colleges, and external partners. 15%

Other Duties as Assigned: Performs analysis and prepares reports as requested. Assists with other special projects as requested by the Assistant Dean of Finance & Administration. 10%

Minimum Qualifications:
Bachelor’s Degree with three (3) years of experience in an office setting. Knowledge of LSU policies and procedures.

Preferred Qualifications:
Bachelor’s Degree in Business.


Additional Job Description:

Special Instructions:

Please provide a current resume.

A copy of your transcript(s) may be attached to your application. However, official transcripts are required prior to hire.

Attach ALL required documents under the “Resume/CV” section of your application.


Posting Date:

June 1, 2023


Closing Date (Open Until Filled if No Date Specified):


Additional Position Information:

Background Check – An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits – LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Remote Work – Positions approved to work remotely outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.


Essential Position (Y/N):


LSU is an Equal Opportunity Employer:

LSU believes diversity, equity, and inclusion enrich the educational experience of our students, faculty, and staff, and are necessary to prepare all people to thrive personally and professionally in a global society. We celebrate diversity and are committed to the principles of diversity and inclusion. We actively seek and encourage qualified applications from persons with diverse backgrounds, cultures and experiences. To learn more about how LSU is committed to diversity and inclusivity, please see LSU’s Diversity Statement and Roadmap. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact the Office of Human Resource Management (hr@lsu.edu).


HCM Contact Information:

Questions or concerns can be directed to the LSU Human Resources Management Office at 225-578-8200 or emailed HR@lsu.edu