Program Coordinator (LaSPACE)

Overview

Job Location:
0364 J.W. Nicholson Hall

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Job Posting Title:

Program Coordinator (LaSPACE)

   

Position Type:

Professional / Unclassified

   

Department:

LSUAM Science – PA – LaSPACE – Outreach (Colleen Helen Fava (00000685))

   

Work Location:

0364 J.W. Nicholson Hall

   

Pay Grade:

Professional

   

Job Description:

The Louisiana Space Grant Consortium (LaSPACE) is accepting applications for a program coordinator. LaSPACE is part of the National Space Grant College and Fellowship Program, which consist of 52 state-based, university-led Space Grant Consortia in each of the 50 states plus the District of Columbia and the Commonwealth of Puerto Rico. Annually, each consortium receives funds to develop and implement programs for student fellowships, internships, and scholarships, experiential, hands-on higher education student training, interdisciplinary space-related research infrastructure, K-12 educator professional development, and public outreach throughout the state of Louisiana. Although it is primarily a higher education program, Space Grant encompasses the entire length of the education pipeline including elementary/secondary and informal education. LaSPACE, in conjunction with NASA, the Louisiana Board of Regents, and LSU, supports an investment in America's future through Research, Graduate and Undergraduate Support, Workforce Development, and Pre-College Educational and Public Outreach to strengthen Science, Technology, Engineering, and Math (STEM) education for a diverse technical workforce, and to develop the research and economic infrastructure to boost Louisiana's contribution to the NASA-aligned goals and objectives. These activities are supported through both the NASA National Space Grant College and Fellowship Program and the NASA Established Program to Stimulate Competitive Research (EPSCoR). The LaSPACE Mission is: "To enhance Space and Aerospace related research, education, and public awareness throughout the state of Louisiana and thereby promote science, technology, engineering and math education, the training of professionals, and state economic development." The LaSPACE tagline is “Advancing NASA’s Mission in Louisiana.”

Responsibilities: Administrative Support: Monitors the LaSPACE email account, handles the incoming phone calls, and interfaces with stakeholders (PI's, students, accountants, etc). Processes incoming materials such as invoices and works with appropriate departments to ensure accurate and timely processing of materials. Handles travel and procurement logistics for the program and ensure documents for purchasing transactions comply with State and University guidelines, assisting stakeholders with all procurement and travel processes by completing forms, advising, and resolving issues (45%).

Documentation and Reporting: Process proposals and project amendment requests by logging submissions and performing basic compliance checks. Assists in the dissemination and adherence of policy and strategic planning documents and requirements. Assists in the preparation of subawardee documents as well as track the invoices and reporting forms for subawardees. Collects and tracks data for NASA reporting and reporting to other stakeholders (40%).

Event Planning & Outreach: In collaboration with the Assistant Director, assists with planning and executing outreach events and meetings to further the mission and goals of the program. Assists the outreach coordinator with events like International Astronomy Day, the library Maker Faire, LSU's 6th Grade Day, etc. Assist the Director, Assistant Director, and Program Manager in planning local, statewide, and national meetings (10%).  

Other duties as assigned (5%). 

Necessary Professional Competencies: 
•    Ability to communicate effectively verbally and in writing;
•    Ability to compile, review, and reconcile data for accuracy, completeness, and compliance;
•    Ability to perform accurately in a detail oriented environment;
•    Ability to document existing and new processes;
•    Ability to gather, interpret, report, and/or edit information;
•    Ability to meet project deadlines;
•    Ability to receive and respond to constructive criticism;
•    Ability to provide feedback and change recommendations;
•    Ability to adapt to on-going change in a fast-paced work environment;
•    Ability to prioritize, organize, and perform multiple work assignments concurrently;
•    Ability to utilize problem-solving skills;
•    Ability to understand and follow written and oral instructions;
•    Ability to represent the University and/or the LaSPACE Program in appointed area as required;
•    Ability to work collaboratively and independently, as each is needed;
•    Ability to establish and maintain effective working relationships;
•    Ability to work with a wide variety of stakeholders;
•    Ability to prepare and monitor basic budget information;
•    Knowledge, or ability to learn, basic purchasing, procurement, budgeting, and administrative management;
•    Commit to following diversity, equity, inclusion, and accessibility best practices; 
•    Commit to learning and development for personal and organizational growth;
•    Commit to supporting organizational values and strategic priorities.

Minimum qualifications: Bachelor’s degree in a related field with one year of related experience. Basic proficiency in commonly used Microsoft Office Products (Word, PowerPoint, Excel)

Special or physical qualifications: Travel as needed: 1 to 3 trips annually out-of-state and 1 in-state multi-day trip minimum for the statewide annual meeting. Work non-traditional hours some weeks to meet reporting deadlines, support public outreach events, and attend meetings. 

Preferred qualifications: 

Two or more years of university grant administration experience. 
One or more years’ experience with general fiscal management/oversight.
Experience with university procurement, contracting, and HRM systems & requirements. 
Experience with Workday. 
High Proficiency with Excel. 
Proficiency with Adobe Creative Suite Software.

   

Additional Job Description:

Special Instructions:

Please attach ALL required documents under the “Resume/CV” section of your application. Please provide letter of application, resume, and three professional references including name, title, phone number and e-mail address.

A copy of your transcript(s) may be attached to your application (if available). However, original transcripts are required prior to hire.

For questions or concerns regarding the status of your application or salary ranges, please contact Colleen Fava at 225-578-8680 or [email protected].

   

Posting Date:

October 10, 2023

   

Closing Date (Open Until Filled if No Date Specified):

  

Additional Position Information:

Background Check – An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits – LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Remote Work – Positions approved to work remotely outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

   

Essential Position (Y/N):

   

LSU is an Equal Opportunity Employer:

LSU believes diversity, equity, and inclusion enrich the educational experience of our students, faculty, and staff, and are necessary to prepare all people to thrive personally and professionally in a global society. We celebrate diversity and are committed to the principles of diversity and inclusion. We actively seek and encourage qualified applications from persons with diverse backgrounds, cultures and experiences. To learn more about how LSU is committed to diversity and inclusivity, please see LSU’s Diversity Statement and Roadmap. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact the Office of Human Resource Management (hr@lsu.edu).

   

HCM Contact Information: