Overview

Job Location:
Main Campus

It’s a great time to join Marymount University!  We are looking for faculty and staff who are passionate about providing excellent service to ensure a high quality student experience and collaborative working environment. 

 

MAJOR DUTIES AND RESPONSIBILITIES

  •  Serve as the point person for procurement requests 

  • Review supplier creation and complete the verification process.

  • Maintain vendor records

  • Timely review of University department requisition requests, and source to purchase order.

  • Compile bid and proposal solicitation documents.

  • Contract intake and review with a focus on terms and conditions.

  • Provide hands-on training on purchasing policy procedures to MU staff/faculty.

  • Demonstrate excellent customer service skills and the ability to professionally and respectfully interact with a wide range of people across the campus.

  • Monitor contracts for upcoming renewal dates

  • Monitor PO’s approaching liquidation to ensure continued funding.

  • Maintain and publish records of University-paid memberships, subscriptions, etc.

  • Conduct annual/bi-annual evaluation of University vendors.

  • Serve as Commercial Card Administrator for the Universities Commercial Card program

  • Perform analysis and audits on Commercial cardholder transactions monitor usage patterns and investigate unusual charges report finding.

  • Modify, suspend, and/or cancel cardholder accounts as needed during normal business hours

  • Serve as lead for the University Travel program. 

 

OTHER DUTIES AND ASSIGNMENTS

  • Work with departments to set appropriate deadline expectations.

  • Performs other duties as assigned.

 

JOB REQUIREMENTS

Education                          

Bachelor’s degree from a four-year college or University with at least two (2) years of Accounts Payable and or procurement experience; or a two-year associate degree with four years of related experience; or an equivalent combination of education and experience.

 

Experience                      

2-4 years of procurement and/or purchasing experience, or equivalent combination of education and experience. Working in a University setting is preferred. 

 

Licenses or Certifications              

None

 

Financial Responsibility 

Processes or records financial transactions within established guidelines and safeguards.  Makes financial decisions within University or accepted accounting guidelines, including review of financial reports, purchasing decisions, contract review, etc.

 

Supervision                      

None

 

Special Knowledge        

Demonstrated knowledge and understanding of full-cycle Accounts Payable, procurement procedure, and contracting methods to review purchasing requests; Experience with contract review; Experience with the competitive solicitation process and related document compilation and experience in compiling solicitation documents. Must be proficient in Microsoft Excel and Google Suite. Workday Financial experience is a plus.

 

SPECIAL WORKING CONDITIONS

None

Marymount provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.