Job Location:
Res. Carrefour Sherb

Position Summary:

Under the direction of the Human Resources Advisor, the Human Resources Administrator provides guidance and support relating to non-academic, administrative HR functions and activities. Areas of responsibility include activities related to all aspects of non-academic staff processing, from recruitment through to retirement, compensation, benefits administration, the upkeep of the electronic data files and payroll processing.

Primary Responsibilities:

  • Provide information and assistance for the administration of human resources within Student Housing and Hospitality Services.
  • Administer processes pertaining to non-academic activities in Workday, including posting, salary approval, external hire request and other HR related issues in accordance with HR regulations. Maintain accuracy of information in Workday.
  • Assess and/or process requests pertaining to terminations, retirement, transfers and reappointments in Workday.
  • Assist with exit interviews, as required.
  • Recruit and interview for non-unionized positions.
  • Assist the Human Resources Advisor, as needed, on management recruitment files.
  • Maintain documents on probationary and trial period dates.
  • Oversee administrative processes for all leaves, including medical leaves and CNESST files in Workday.
  • Ensure all record-keeping is complete, consistent and transparent.
  • Oversee processing of payroll transactions.
  • Ensure accuracy and compliance of all payments.
  • Miscellaneous tasks can include documenting minutes at meetings, ordering office supplies, creating purchase orders, etc.
  • Participate in special projects.

Other Qualifying Skills And/Or Abilities:

  • Previous experience in HR related functions and activities.
  • CHRA designation is an asset.
  • Demonstrated understanding and ability to advise on University regulations, policies and procedures for non-academic staff.
  • Proven ability to use discretion in handling confidential and sensitive information.
  • Previous experience working with unionized employees.
  • Proven abilities to deal effectively and diplomatically with sensitive human resources issues for academics.
  • Must be client focused and service oriented.
  • Time management skills, organizational skills with a proven ability to oversee multiple projects within specific deadlines.
  • Strong communication and problem-solving skills paired with the ability to work independently and in a team environment.
  • Strong computing skills including knowledge of Microsoft Office and web applications.
  • Knowledge of Workday and Kronos, an asset.
  • English and French, spoken and written.

Minimum Education and Experience:

DEC III 3 Years Related Experience /

Annual Salary:

(MPEX Grade 03) $51,190.00 – $76,770.00

Hours per Week:

33.75 (Full time)


Human Resources Advisor

Position End Date (If applicable):

Deadline to Apply:


McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].