Job Locations:
Warsaw – Poland

The Role:
As part of the company’s unprecedented growth and expansion, Moderna is taking an important step in the evolution of the organization in building a world-class, Moderna International Business Services (MIBS) center based in Warsaw, Poland. MIBS will house talent in Finance, Pharmacovigilance, HR, Digital, Compliance among many other functions as it builds a foundation for shared services, internationally. 

Reporting to the Associate Director, Global Payroll, the Senior Specialist, Payroll EMEA will be responsible for managing payroll vendors across Europe and other locations outside North America and providing direct payroll support to employees and managers across Europe, as needed.  This role will manage payroll vendors with direct ownership of the relationship.  This is a dynamic role with vendor and client engagement responsibility, as well as identifying and solutioning for escalations within OUS payroll. There is the opportunity to take on and manage additional payroll in other countries as Moderna continues to grow. The ideal candidate will be ready to embrace the opportunity to further learn and develop a career in HR. This person will have strong working knowledge of global payroll functions, vendor management, and have proven experience owning and executing daily tasks in support of department initiatives.

We work collaboratively as a team, we are relentless in the pursuit of excellence, we are curious and will boldly challenge the status quo if we can provide a better way, and we aim to strike a balance between process efficiency, effectiveness, and controls and compliance. We are committed to delivering accurate, timely and insightful financial information with a high level of customer service, while striving to continuously improve our processes to help scale our operations to support future growth. 

Here’s What You’ll Do:

  • Identify, drive, and manage vendor risks, issues, and escalations within payroll operations

  • Partner with payroll vendor to oversee the execution of payroll across Manage various countries

  • Manage end-to-end process of setting up payroll in new countries in coordination with payroll vendor and Workday partners

  • Ensure required payroll information for new hires is gathered and loaded to necessary portals, in a complete and timely manner

  • Create and load payroll file for each country

  • Ensure expenses are captured in payroll file

  • Serve as liaison between employee(s) and payroll provider

  • Identify, implement and have oversight for process improvements for OUS payroll

  • Ensure that all process is being executed based on payroll procedures with standards and tools in place and aligned for all accounts

  • Responsible for employee satisfaction

  • Responsible for key performance indicator management with all payroll vendors, with strong focus on metrics to drive improvement with strong action plan development for identified improvements

  • Review account status (financial and overall satisfaction) and participate in service review meetings with the vendors to ensure service level agreements are met or exceeded

  • Manage change requests both internally and with the vendor, as needed

  • Collaborate and work with the US team in payroll schedules and performance/reward cycles

Here’s What You’ll Bring to the Table:

  • BA/BS degree or equivalent is preferred; equivalent work experience required

  • A minimum of 5 years of relevant experience in Payroll solutions and vendor management. Knowledge of Polish payroll legislation/taxation is required; additional country/regional experience in Europe and other geographies outside North America is preferred.

  • Domain expertise in Workday, Payroll technology and solution; prefer SAP experience.

  • Ability to build strong collaborative relationships, influence multiple partners, and establish common goals and objectives without sacrificing outcomes

  • Excellent writing and verbal communication skills required.

  • Thrives in matrix environments, is flexible, collaborative and deadline-driven

  • Strong organization skills with attention to detail, laser-focused approach on delivery of results is required

  • Proven ability to take a complex business requirement and break it down into operational solutions is required

  • Analytical mindset, critical thinking, problem-solving skills are required

  • High-level proficiency in Microsoft Office Products is required

Experience in Inhouse, Outsourced and Co-sourced payroll service delivery models is preferred

Moderna offers personalized benefit programs and well-being resources as unique as our global workforce so employees can do their best work.

We recognize and appreciate your diverse needs and interests and do our best to support you at work and at home with:

  • Quality healthcare and insurance benefits
  • Lifestyle Spending Accounts to create your own pathway to well-being
  • Free premium access to fitness, nutrition, and mindfulness classes
  • Family planning and adoption benefits
  • Generous paid time off, including vacation, bank holidays, volunteer days, sabbatical, and a discretionary winter break
  • Educational resources
  • Savings and investments
  • Location-specific perks and extras!

The benefits offered may vary depending on the nature of your employment with Moderna and the country where you work.

About Moderna

In over 10 years since its inception, Moderna has transformed from a research-stage company advancing programs in the field of messenger RNA (mRNA), to an enterprise with a diverse clinical portfolio of vaccines and therapeutics across seven modalities, a broad intellectual property portfolio in areas including mRNA and lipid nanoparticle formulation, and an integrated manufacturing plant that allows for rapid clinical and commercial production at scale. Moderna maintains alliances with a broad range of domestic and overseas government and commercial collaborators, which has allowed for the pursuit of both groundbreaking science and rapid scaling of manufacturing. Most recently, Moderna’s capabilities have come together to allow the authorized use and approval of one of the earliest and most effective vaccines against the COVID-19 pandemic.

Moderna’s mRNA platform builds on continuous advances in basic and applied mRNA science, delivery technology and manufacturing, and has allowed the development of therapeutics and vaccines for infectious diseases, immuno-oncology, rare diseases, cardiovascular diseases and autoimmune diseases. Moderna has been named a top biopharmaceutical employer by Science for the past seven years. To learn more, visit www.modernatx.com.

Moderna is a smoke-free, alcohol-free and drug-free work environment.