Overview

Job Location:
Montclair, NJ

IMPORTANT APPLICATION INSTRUCTIONS:

  • Upload Resume or Curriculum Vitae for automatic population of information to the application.
  • The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.
  • Review information and double-check all fields containing information that the system parsed – the software is intelligent, but you need to verify that the data is accurate.
  • In the “My Experience” section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.

Note: If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years. You will then be able to attach your Resume/CV, as well as all other supporting documentation in the "My Experience" section of your application.

Job Description

SUMMARY:

Reporting to the Director of the Health Careers Program and Retention Initiatives (HCP), the Assistant Director for Recruitment and Programming is responsible for the comprehensive development and execution of recruitment, retention, outreach, and liaison programs and initiatives. This position works with the Director to oversee the overall planning and implementation of the HCP Summer Program and events that support the recruitment of prospective scholars and retention of current scholars. The Assistant Director also provides programs and outreach to enrolled students and contribute to the development and implementation of the enrollment strategic vision/goals, program planning, policy formation, outcomes assessment, and annual reporting/compliance with the University, State of New Jersey, and Office of the Secretary of Higher Education.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

  • Oversee the admissions process for funded and non-funded HCP scholars, 8-year BS/MD scholars, and other campus access programs/cohorts.

  • Develop and implement innovative recruitment strategies to attract qualified candidates to the Health Careers Program.

  • Plan and execute recruitment events, information sessions and campus visits for prospective HCP scholars.

  • Attend and participate in recruitment and enrollment activities including open houses, college fairs, high school visits, Admitted Students Days, Orientation, etc.

  • Establish and maintain relationships with high schools, community colleges, and community organizations to create recruitment pipelines.

  • Coordinate application review and interview processes and participate in selection committees for prospective HCP scholars and 8-year BS/MD scholars and provide mock interviews for incoming scholars selected to be interviewed for admission into Rutgers New Jersey Medical School through the 8-year BS/MD program.

  • Assist with the planning and implementation of the HCP Summer Program, including curriculum development, faculty/staff coordination, and logistics management.

  • Design and facilitate retention-focused programming and interventions to support scholar success and persistence.

  • Coordinate events that celebrate scholar achievements and build community among HCP scholars

  • Develop and implement intentional student development initiatives related to learning, retention, and satisfaction.

  • Supervise and train part-time employees, interns, and student workers who support program initiatives.

  • Utilize electronic student record/information systems including Slate, Banner, Degree Works, and EOB Navigate to support recruitment, enrollment and the delivery of programming services.

  • Adhere to and ensure compliance with applicable federal, state and local laws, and University/HCP Program policies and procedures that govern academic advising practices including but not limited to the Office of the Secretary of Higher Education and the United States Department of Health and Human Services. Examples include co-curricular activities, academic requirements and exceptions, caseload management, roster review, and grant reporting.

  • Serve as a liaison to schools/programs/departments as appointed by the HCP Director and develop partnerships with key internal and external stakeholders.

  • Assist with roster review to ensure HCP Program compliance with State regulations and with annual reports, grant proposals, and relevant data collection.

  • Review HCP data and publications for accuracy and respond in appropriate timeline.

  • Seek active membership and participation in related professional associations and maintain awareness of current trends and issues related to the HCP population.

  • Perform other duties as assigned.

  • Management retains the right to add or change job duties at any time.

QUALIFICATIONS:

REQUIRED:

  • Bachelor’s degree from an accredited college or university in a related field.

  • A minimum of three years of full-time professional experience in higher education, with demonstrated experience in program development, student recruitment, and event planning.

  • Strong organizational, communication, and interpersonal skills.

  • Proficiency with student information systems and database management.

PREFERRED:

  • Master's degree from an accredited college or university in a related field.

  • Experience in health professions education, advising, or related fields.

  • Knowledge of health professions school admissions processes and requirements.

  • Experience developing and implementing summer programs or intensive educational experiences.

  • Experience in enrollment management, financial aid, counseling/advising, career counseling, or other student academic service areas.

PROCEDURE FOR CANDIDACY
Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions.

Department

Health Careers

Position Type

Professional – Non-Faculty

Contact Information:

For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2), or email talent@montclair.edu.

Inclusion Statement

Montclair State University values access and educational excellence. We are committed to an environment of diverse perspectives which ensures that graduates will be civically engaged, committed to democracy, and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute diverse ideas and perspectives and who value an environment that promotes educational growth and advancement for all.

EEO/AA Statement

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.

Additional information can be found on the website at 
www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/

Title IX and 34 C.F.R. 106 Policy

Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities.  The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/