Overview

Job Location:
Montclair, NJ

IMPORTANT APPLICATION INSTRUCTIONS:

  • Upload Resume or Curriculum Vitae for automatic population of information to the application.
  • The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.
  • Review information and double-check all fields containing information that the system parsed – the software is intelligent, but you need to verify that the data is accurate.
  • In the “My Experience” section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.

Note: If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years. You will then be able to attach your Resume/CV, as well as all other supporting documentation in the "My Experience" section of your application.

Job Description

SUMMARY:

Reporting to the Vice President for University Facilities, the Director of Facilities Finance manages and coordinates all financial, audit, procurement, and budget-related activities for the Division of University Facilities, and oversees the development and implementation of business and financial policies and procedures. Representing the interests of University Facilities in all accounting and procurement matters, the Director monitors the implementation of all University Finance policies within the division, and ensures compliance with all applicable regulatory codes and standards. Additionally, this position recommends plans for program operation, assessment, and improvement, and manages subordinate employees. 

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Finance Management Responsibilities 

  • Plan and provide strategic leadership, complete oversight, and auditing for University Facilities (UF) financial operations.  Develop and implement financial management policies and standard operating procedures and establish division goals and targets. Monitor and ensure division compliance with University Procurement policies and state regulations.

  • Serve as the UF representative to the University community in financial matters.

  • Manage the annual budget development process and monitor budget activities for all division cost centers. 

  • On behalf of the Vice President, ensure that all division personnel with finance responsibilities are compliant with all applicable laws, standards and regulations- including University and division directives- and ensure the timely completion of all tasks, directives, and deliverables.

  • Support capital project creation, budget entries, capitalization review, and closing projects in the financial system.  Maintain communication with Controller’s Office regarding all funding entries.

  • Enforce P-card usage policies. Approve card transactions for AVPs. 

  • Manage the Vice President’s auxiliary accounts.

  • Maintain financial system access and security roles for division employees.

  • Partner with the Energy Manager to manage campus utility billing, metering, reporting and analysis activities.

  • Develop and recommend chargeback rates for maintenance and utilities expenses for revenue-generating cost centers outside of Facilities.

  • Oversee division non-capital Board of Trustee waiver requests. Coordinate documentation submission to Procurement.

  • Authorize and coordinate finance and business-related training for division staff.

Unit Operations Responsibilities

  • Manage, analyze, and evaluate operations and performance. Streamline processes and seek methods to improve service and reduce operating costs.

  • Review, approve, and recommend personnel actions for the work unit, including hiring, promotion, development, discipline, and separation. Develop job descriptions, performance standards, goals, objectives, evaluations, and Performance Improvement Plans.  Ensure the timely submission of documents.  Consult with the Vice President to resolve unusual problems or policy concerns.

  • Enforce with subordinates University and Facilities policies and procedures.

  • Establish and maintain effective and consistent communications and cooperative working relationships.  Collaborate on special and routine projects with University and division managers.   

  • Ensure the accurate and timely identification and reporting of hazards, injuries, and accidents. 

  • Collaborate with the Manager of Facilities Training and Development to identify development opportunities and ensure that staff meet and maintain regulatory training or certification requirements.

  • Research, evaluate data, and prepare comprehensive reports regarding work operations.  Establish and maintain an appropriate system of records and files.

  • Represent the University at conferences, seminars or meetings, and serve on ad hoc and standing committees as required.

  • Perform other duties as assigned.

  • Management retains the right to add or change job duties at any time.

QUALIFICATIONS:

REQUIRED:

  • Bachelor’s degree from an accredited college or university, preferably in finance, accounting, business administration or a related field.

  • Seven (7) years of professional managerial accounting/financial experience in higher education or in a related field.

  • Working familiarity with Generally Accepted Accounting Principles, auditing principles, risk management, procurement standards, and policies related to sound audit management.

  • Demonstrated skills in the area of budget development and procure to pay processes.

  • Familiarity with financial accounting systems for procure to pay, budgeting, and reporting.

  • Above average proficiency in Microsoft Office programs, specifically Excel.

PREFERRED:

  • A Master’s Degree in Accounting, Business Administration, or Finance.

  • Familiarity with construction processes and practices, and project accounting.

  • Familiarity with Workday financial system.

PROCEDURE FOR CANDIDACY

Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions.

Department

University Facilities

Position Type

Administrative

Contact Information:

For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2), or email talent@montclair.edu.

EEO/AA Statement

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.

Additional information can be found on the website at 
www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/

Title IX and 34 C.F.R. 106 Policy

Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities.  The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/