Job Location:
Haas College Center

The Position:

Administrative Assistant, Human Resources

Job Summary:

The Office of Human Resources at Muhlenberg College is seeking a service-oriented and self-motivated individual to provide administrative support of HR operations across a broad range of disciplines. Primary responsibilities include administrative support to the HR team, responding to inquiries and offering assistance to our campus community, preparing check requests, advising new employees on time tracking in Workday, and submitting staff associate time reports to Payroll. Tasks assigned may be wide-ranging and require a high degree of time management skills, accuracy, and diligence. The successful candidate will be able to efficiently complete assignments, respond to confidential matters with sensitivity and professionalism, and troubleshoot problems proactively.

Schedule & Benefits: The anticipated schedule for this position is 6.5 hours per day 9:30 AM – 4:30 PM, Monday – Friday, with a 30-minute unpaid lunch break. (32.5 hours per week/1,690 hours annualized). This position is eligible for Muhlenberg’s highly competitive benefits package, including but not limited to, 15 days of vacation per year, generous holidays (including 3 days off for Thanksgiving and an extended winter break between Christmas Eve and New Year’s Day), sick leave, paid parental leave, tuition programs at the undergraduate and graduate level for employees, spouses, and dependent children, medical, dental and vision coverage, flexible spending plans, College-provided short-and long-term disability, life insurance, and retirement.

The College & Surrounding Area: Founded in 1848, Muhlenberg College is a private, residential liberal arts college offering baccalaureate and graduate programs. At Muhlenberg, we are committed to a campus community that ensures students, faculty, and staff of all backgrounds feel welcome, respected, valued and included.  Muhlenberg College is dedicated to shaping creative, compassionate, collaborative leaders through rigorous academic programs in the arts, humanities, business, natural sciences and social sciences; pre-professional programs in law, health and theology; and progressive workforce-focused post-baccalaureate certificates and master’s degrees. A diverse city of 125,000 located in Pennsylvania’s scenic Lehigh Valley, Allentown is the third-largest city in the state and is located just 60 miles north of Philadelphia and 90 miles west of New York City. The region, also comprising neighboring Bethlehem, Easton and more, is home to a vibrant arts scene, extensive parks and recreational opportunities, and a rich blend of diverse cuisine. Check out Allentown and Life in the Lehigh Valley | Muhlenberg College to learn more.

Characteristic Duties & Responsibilities:

  • Provide professional and welcoming reception to visitors, faculty, and staff, through in-person, email, phone, and other communications.

  • Prepare check requests and process invoices for payment for health insurance, dental insurance, life/ltd insurance, unemployment, advertisements, temporary agencies, etc. 

  • Audit time entered in Workday and prepare/submit biweekly staff associate payroll reports to ensure timely and accurate records for payroll.

  • Primary point person for hiring and administration of summer support staff.

  • Advise employees on use of Workday, including but not limited to, time reporting, vacation and sick accumulations, and use of holiday time.

  • Prepare email correspondence to faculty, staff and applicants.

  • Prepare and distribute COBRA & and FMLA notifications.

  • Prepare retirement and long-term disability enrollment letters.

  • Manage the College’s annual United Way campaign, including coordination of messaging, and raffle items.

  • Respond to general HR questions and requests from faculty, staff, summer workers, retirees, employment agencies, and other entities, as appropriate, in a timely manner.

  • Manage invites, attendance, catering, and equipment setup for HR-related meetings and events (e.g quarterly faculty & staff orientation).

  • Share promotional offers & other communications with faculty & staff (e.g. Dorney and Hershey Park discounted tickets, HR announcements, etc.)

  • Provide updates to HR department webpage, as directed and in accordance with College communications’ standards.

  • Post job announcements on Muhlenberg’s Career Opportunities page.

  • Track & reconcile COBRA payments.

  • Issue BERG ID numbers for new hires.

  • Assist with initiating background checks on new hires.

  • Assign and manage completion of required training to all new hires.

  • Serve as backup for entering and updating employee data in Workday.

  • Prepare retiree health insurance reimbursement communications and process requests for payments on a biweekly basis.

  • Produce HR reports and correspondence.

  • Create and scan files.

  • On limited occasions, ability to work flexible hours to provide office coverage or for special events, e.g. new faculty & staff orientation, etc. (<2%)

  • May perform other duties as assigned.

While no one person may possess all the qualifications listed below, the ideal candidate will have many of the following professional experiences and characteristics:


  • High school diploma or equivalent required.

  • Minimum two years’ related experience in a professional office environment.

  • Strong proficiency with Google Workspace, MS Word and Excel.

  • Excellent organizational and time-management skills.

  • Experience working effectively and supporting inclusion within a diverse community. Diversity, as affirmed in the College’s mission statement, is a fundamental Muhlenberg value. For more information, visit Muhlenberg DEIB.

  • Strong oral and written communication skills, with the ability to represent the Office of Human Resources in a professional and welcoming manner.

  • Ability to perform the essential functions of the role while ensuring discretion and confidentiality.

  • Ability to prioritize assignments, meet deadlines, adapt to change, and ensure accuracy with keen attention to detail in a fast-paced environment.

  • Successful completion of satisfactory background checks.

To apply, upload your complete application package as a single PDF document. A complete application package includes: 1) cover letter; 2) resume; 3) separate diversity statement summarizing your professional experiences and commitment to equity and inclusion; and 4) names/contact information for three professional references. Application review will continue until the position is filled. To initiate your application, use the APPLY button.


An equal opportunity employer, Muhlenberg College is committed to recruiting and retaining outstanding faculty and staff from racial and ethnic groups that have been traditionally underrepresented in higher education. Please visit our Diversity &amp; Inclusion page for additional information about Muhlenberg's commitment to supporting a diverse and inclusive community.

Legal Notice

Muhlenberg College Annual Crime Reporting- As provided by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998, prospective employees of Muhlenberg College are entitled to request and receive a copy of the College Annual Security Report (ASR). The ASR can be accessed at http://www.muhlenberg.edu/annualsecurityreport . This report includes crime statistics on certain reportable crimes, as well as Muhlenberg College Safety Policies. The report also includes institutional policies concerning campus safety and police, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault and other matters. Anyone wishing a paper copy of the ASR may contact the Campus Safety Office at 484-664-3112.