Overview

Job Location:
Haas College Center

The Position:

Administrative Assistant, Human Resources

Job Summary:

The Office of Human Resources at Muhlenberg College is seeking a service-oriented and self-motivated individual to provide administrative support of HR operations across a broad range of disciplines. Reporting to the Director of Employment & Benefits, the successful candidate will be able to efficiently complete assignments, respond to confidential matters with sensitivity and professionalism, and troubleshoot problems proactively.

Schedule & Benefits: The anticipated schedule for this position is 6.5 hours per day, Monday – Friday, which includes a 30-minute unpaid lunch break. (30 hours per week/1,560 hours annualized). Flexibility is available for a start time between 9 AM – 10 AM, based on the successful candidate’s preference.  This position is eligible for Muhlenberg’s full and highly competitive benefits package, including but not limited to, generous holidays (including 3 days off for Thanksgiving and an extended winter break between Christmas Eve and New Year’s Day), 15 days of vacation per year, sick leave, paid parental leave, tuition opportunities at the undergraduate and graduate level for employees, spouses, and dependent children, medical, dental and vision coverage, flexible spending plans, College-provided short-and long-term disability, life insurance, and retirement.

The College & Surrounding Area: Founded in 1848, Muhlenberg College is a private, residential, liberal arts college of approximately 1,800 students and offers baccalaureate and graduate programs. At Muhlenberg, we are committed to a campus community that ensures students, faculty, and staff of all backgrounds feel welcome, respected, valued and included. The College provides an intensely challenging, supportive environment centered around a rigorous academic curriculum designed to prepare students for lives of leadership and  meaning in a dynamic, global society. The academic program is amplified by a range of innovative programming: comprehensive and intentional residence-life programming, expansive experiential learning requirements, and an innovative coaching program designed to maximize every student’s performance and potential.

Part of eastern Pennsylvania’s scenic Lehigh Valley, Allentown is a diverse city of 125,000, Pennsylvania’s third-largest, located just 60 miles north of Philadelphia and 90 miles west of New York City. The Lehigh Valley, which also includes neighboring cities Bethlehem and Easton, is one of the fastest growing regions in the state and the Northeast, leading Pennsylvania in population growth for people aged 18–34. Home to a vibrant arts scene, extensive parks and recreational opportunities, a rich blend of diverse cuisine, and so much more, visit Life in the Lehigh Valley | Muhlenberg College and check out Allentown here.

Characteristic Duties & Responsibilities:

  • Provide professional and welcoming reception to visitors, faculty, and staff, through in-person, email, phone, and other communications.

  • Prepare check requests and process invoices for payment. 

  • Audit time entered in Workday and prepare/submit biweekly payroll reports.

  • Primary point person for hiring and administration of summer support staff.

  • Advise employees on general HR matters, including use of Workday.

  • Prepare email correspondence to faculty, staff and applicants.

  • Prepare and distribute COBRA & and FMLA notifications.

  • Manage the College’s annual United Way campaign.

  • Respond to general HR questions and requests from faculty, staff, summer workers, retirees, employment agencies, and other entities, as appropriate, in a timely and professional manner.

  • Manage invites, attendance, catering, and equipment setup for HR-related meetings and events (e.g. quarterly faculty & staff orientation).

  • Share promotional offers & other communications with faculty & staff (e.g. Dorney and Hershey Park discounted tickets, HR announcements, etc.)

  • Provide updates to HR department webpage, in accordance with College communications’ standards.

  • Post job announcements on Muhlenberg’s Career Opportunities page.

  • Track & reconcile COBRA payments.

  • Issue BERG ID numbers for new hires and assist with initiating background checks.

  • Assign and manage completion of required training to all new hires.

  • Serve as backup for entering and updating employee data in Workday;

  • Prepare retiree health insurance reimbursement communications and payments.

  • Produce HR reports and correspondence.

  • Create and scan files.

  • On extremely limited occasions (<2% occurrence), ability to flex hours to provide office coverage or for special events, e.g. new faculty & staff orientation, etc.

  • May perform other duties as assigned.

While no one person may possess all the qualifications listed below, the ideal candidate will have many of the following professional experiences and characteristics:

Qualifications:

  • High school diploma or equivalent required.

  • Minimum two years’ related experience in a professional office environment.

  • Strong proficiency with Google Workspace, MS Word and Excel.

  • Excellent organizational and time-management skills.

  • Support Muhlenberg’s commitment to a campus community that values diversity, equity, inclusion and belonging.

  • Strong oral and written communication skills, with the ability to represent the Office of Human Resources in a professional and welcoming manner.

  • Ability to perform the essential functions of the role while ensuring discretion and confidentiality.

  • Ability to prioritize assignments, meet deadlines, adapt to change, and ensure accuracy with keen attention to detail in a fast-paced environment.

  • Successful completion of satisfactory background checks. 

To apply, upload your complete application package as a single PDF document. A complete application package includes: 1) cover letter; 2) resume; 3) separate diversity statement summarizing professional experiences and capacities that prepare you to contribute to our diversity, equity, and inclusion goals; and 4) names/contact information for three professional references. Application review will continue until the position is filled. To initiate your application, use the APPLY button.

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An equal opportunity employer, Muhlenberg College is committed to recruiting and retaining outstanding faculty and staff from racial and ethnic groups that have been traditionally underrepresented in higher education. Please visit our Diversity &amp; Inclusion page for additional information about Muhlenberg's commitment to supporting a diverse and inclusive community.

Legal Notice

Muhlenberg College Annual Crime Reporting- As provided by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998, prospective employees of Muhlenberg College are entitled to request and receive a copy of the College Annual Security Report (ASR). The ASR can be accessed at http://www.muhlenberg.edu/annualsecurityreport . This report includes crime statistics on certain reportable crimes, as well as Muhlenberg College Safety Policies. The report also includes institutional policies concerning campus safety and police, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault and other matters. Anyone wishing a paper copy of the ASR may contact the Campus Safety Office at 484-664-3112.