Overview

Job Location:
Portland, OR

Current employees: Please apply through the employee portal to be considered for this opportunity.

Pay Range:

$57,355.18 – $80,298.10 Annual

Department:

District Attorney

Job Type:

Regular Non-Represented

Exemption Status:

United States of America (Exempt)

Closing Date (Open Until Filled if No Date Specified):

August 14, 2022

The Opportunity:

The Multnomah County District Attorney’s Office is currently accepting applications to fill two (2) Operations Supervisor positions.   This recruitment may be used to fill current and future vacancies. Applicants with demonstrated experience who want to be a part of an outstanding prosecuting attorney’s office are encouraged to apply!

The Multnomah County District Attorney’s Office is considered one of the nation’s leaders in innovative specialty court programs. We strive for a fair, open and just system that promotes public safety through effective prosecution.  The Multnomah County District Attorney’s Office is committed to the open and balanced administration of justice – one that honors and respects diversity in all of its forms.

As an Operations Supervisor in the District Attorney’s Office, you will be responsible for managing day-to-day operations for office assistants and legal assistants in various units throughout the office. 

Both positions are on-site and will be Monday through Friday from 8 am to 5 pm. These positions are located downtown Portland at the following buildings:

  • Position 1: Central Courthouse, Felony Unit

  • Position 2: Justice Center, Intake Unit

To be successful in this position, you possess strong communication skills, are proactive and organized, detail-oriented, and familiar with working in a union environment and/or in an environment with time-sensitive matters needing immediate troubleshooting and/or assistance. 

In addition, other essential functions include but are not limited to the following tasks:

  • Be the smart matter expert and provide technical support with daily legal operations and training with various criminal justice and non-criminal systems (e.g. CRIMES, OJIN, Alfresco, Workday, LEDS).

  • Review, correct and approve time entry via Workday system. 

  • May provide on-site coverage for employees.

  • Work alongside other Operations Supervisors, Deputy District Attorneys and occasionally provide some administrative support to senior management.

  • Conduct employee performance reviews, provide coaching and learning opportunities, and possess the ability to provide constructive feedback and support to staff.

  • Participate in recruitment, hiring, and selection processes. 

  • Attend and engage in weekly and/or monthly management meetings. 

  • Have the ability to lead in a union based environment. 

This recruitment has been extended to Sunday, August 14, 2022 and will close at 11:59 pm. If you’ve applied already there is no need for you to re-apply.   

TO QUALIFY

 

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page.

 

Required Minimum Qualifications: 

  

TO QUALIFY:

Required Minimum Qualifications/Transferable Skills: 

 

  • Training and experience for advanced level, professional classifications are typically equivalent to a bachelor’s degree and three (3) to six (6) years of experience that demonstrates the ability to perform the duties of the position.  (Equivalency 7-10 years of qualifying training and/or experience).

Preferred Special Qualifications/Transferable Skills: 

  • Two or more years of increasingly responsible supervisory and/or lead experience in a District Attorney’s Office.

  • Demonstrated knowledge of employee supervision including strong communication skills in a team environment, coaching, training and work performance management.

  • Experience supporting management by performing executive support functions and proactively anticipating the needs of managers.

  • Experience working in the public sector.

  • Experience working with high level confidential information.

  • Strong attention to detail, with the ability to organize, prioritize and manage multiple tasks to meet deadlines. 

  • Must be able to be flexible and work together as a team under pressure with time sensitivity.

  • Ability to promote a culture of respect, inclusiveness, and appreciation of diverse perspectives, backgrounds, and values. 

*Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.

  

Other:

  • Candidates must successfully pass a thorough criminal background check and post -offer urine drug screen.

  • COVID-19 Vaccination Requirement:  To protect the health of the community and employees, Multnomah County requires employees to be fully vaccinated against COVID-19 or have an approved medical or religious exception as a qualification of employment. The rule applies to all employees, as allowable by law. Candidates who receive an offer of County employment must provide proof of vaccination upon hire or submit an exception request prior to their start date. 

 

You will be asked to sign a disclosure statement about the arrests and convictions of immediate family members and close relations pursuant to our policy regarding Outside Associations. Immediate family is defined to include parents, spouse, spouse equivalent, brother, sister, children, grandparents, or any individual where the relationship is close or intimate, or a roommate. An answer of “Yes” to any Outside Associates will not automatically disqualify an applicant.

SCREENING AND EVALUATION

The Selection Process: For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

  • Initial review of application materials for minimum qualifications

  • Oral exam

  • Consideration of top candidates

  • Background and reference checks

 

Note: Please be mindful of checking your email inbox for messages upon submitting your application. You may be emailed requesting additional items from the Recruiter or hiring manager. If a response is not received in a timely manner your application may not be considered.

 

Application Requirements: Please ensure all the items are included in the application as missing items may be deemed as incomplete application. Please be thorough, as these materials will be scored and determine your eligibility for an interview.

 

1. An online application demonstrating you meeting minimum qualifications.

 

2. Resume:  Please include all related experience (paid or unpaid). Please be specific about your experience as it relates to the Essential Job Functions, To Qualify, and Specific KSAs sections above.) Resume should include the following for each employer: name of employer, location, dates of employment, your title, and a brief summary of your responsibilities.

 

3. Cover letter addressing:

  • Why you are interested in the position, AND

  • How you meet the required minimum qualifications for this position (Detailing how your experience and training qualifies you for this role. Please be specific about your experience as it relates to the Essential Job Functions, To Qualify, and Specific KSAs sections above.)

Please be thorough, as these materials will be scored and determine your eligibility for an interview.

 

Additional Information

 

Type of Position: This is a non-represented position and is not eligible for overtime and its employees in this position are considered an essential employee.

 

Multnomah County offers a comprehensive benefit package to all eligible employees.  A few highlights include:

  • Health insurance (medical, dental, vision, Rx through Cigna Health or Kaiser Permanente).

  • Public Employees Retirement Service (PERS) Pension Plan

  • Generous paid leave.

  • Life insurance, short-term and long-term disability insurance.

  • Optional deferred compensation and flexible spending accounts.

  • Access to a free TriMet bus pass.

  • Wellness resources.

Diversity and Inclusion: At Multnomah County, we don’t just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO is the Law poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

Questions?

Recruiter:

Collette Carr

Email:

[email protected]

Phone:

Application information may be used throughout the entire selection process. This process is subject to change without notice.

Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

Job Profile:

9025 – Operations Supervisor