Overview

Job Location:
Portland, OR

Current employees: Please apply through the employee portal to be considered for this opportunity.

Pay Range:

$92,836.40 – $139,256.28 Annual

Department:

Department of County Management (DCM)

Job Type:

Regular Non-Represented

Exemption Status:

United States of America (Exempt)

Closing Date (Open Until Filled if No Date Specified):

October 01, 2023

The Opportunity:

Applications will be reviewed once the position is closed.

Hybrid – This position is approved to be hybrid and requires 3-days of work onsite and 2 may be remote/telework.

OVERVIEW

Are you an experienced or progressing Payroll Manager or professional looking for work that matters? Do you like the challenge of supporting a large diverse workforce? Have you worked in payroll in a union environment and understand the complexity and nuances of multiple contracts? Are you looking for a professional challenge that mixes your strong technical payroll skills with your ability to manage, motivate and lead a staff? Do you value belonging, providing a safe space for all, leading with an equity lens?

At Multnomah County, we don’t just accept differences; we value it and support it to create a culture of dignity and respect and an environment of safety, trust, and belonging, for our employees. 

As the County's Payroll Manager, you are detail oriented and have the ability to plan and manage the activities of the finance staff to process payroll for Multnomah County. You are able to ensure compliance to laws and regulations as they relate to wage, hour, PERS, deferred compensation and tax reporting. 

As the Multnomah County Payroll Manager you will: 

  • Manage and administer the corporate function of payroll for Multnomah County which includes wage payments, retirement programs, deferred compensation program and tax reporting.

  • Reconcile, report, and remit taxes withheld to federal, state, and local taxing authorities following strict deadlines to prevent penalties

  • Maintains the supplier master file to ensure accurate data in the financial module of Workday

  • Reconcile and produce year-end statements for employees and suppliers of Multnomah County following strict federal and state regulations

  • Reconcile, report, and remit pension contributions to PERS, deferred compensation contributions to VOYA Financial and other deductions from paychecks to the appropriate third parties

  • Develop and maintain county-wide policies and procedures that relate to payroll functions

  • Provide guidance to managers/supervisors on wage laws, labor contract interpretation, and other related County policies

  • Work closely with Workday support to evaluate, test, and implement business processes and new system functionality as they relate to payroll module in Workday

  • Consults with Labor Relations and Union representatives to provide guidance on daily activities and proposed contract changes related to the payroll function.

  • Manage and guide payroll staff (7.0 FTE) including represented and non-represented employees

A successful applicant will also possess the following skills: 

  • Acting with Integrity: You act in a manner that is consistently truthful, reliable, trustworthy and transparent in words and actions.

  • Leadership: You lead by example and move work forward through personal actions and collaborations.

  • Financial Management/ Procurement/ Purchasing: Demonstrates stewardship of funding and expenditures.

  • Outcomes Oriented: You strive to fulfill commitments and responsibilities and hold yourself accountable for successful outcomes.

  • Navigating Change: You adopt new competencies and techniques as needed to respond to a complex, uncertain, and sometimes volatile environment.

  • Building Relationships: You create mutually beneficial relationships with coworkers, customers, community members, and/or clients based on understanding and respect.

 

WHO WE ARE AND WHAT WE DO:

Payroll is a part of the Department of County Management’s Finance Division. Payroll's mission is processing timely and accurate wage payment to all County employees, ensuring compliance with Federal, State, and local wage and hour laws, withholding and remitting taxes and other deductions, issuing wage and tax reporting statements and administering the pension and deferred compensation programs. 

TO QUALIFY: 

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page. 

Minimum Qualifications/Transferable Skills*: 

  • Bachelor’s degree. Experience may substitute for a degree.

  • Three (3) years of experience in payroll and/or finance operations, including 2 years of supervisory experience

  • Must be able to pass a criminal records check

Preferred Qualifications/Transferable Skills*: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

  • Education major coursework in accounting, finance, business administration or related fields.

  • Direct governmental payroll experience

  • Certified Payroll Professional

  • Experience in payroll in Workday or other HRIS systems

  • Payroll experience in a union environment with multiple bargaining contracts

  • Working knowledge of applicable federal, state and local rules and laws

  • Knowledge of accounting principles and practices (GAAP and GASB)

*Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position. 

SCREENING AND EVALUATION: 

The Application Packet: Your completed application must include the following items. 

1. A completed online application

2. A resume covering relevant experience and education. Please be sure your resume includes the following for each employer: name of employer, location, dates of employment, your title, a brief summary of your responsibilities

Note: The application and resume should demonstrate your work experience/skills and how it is related to those shown in the Overview and To Qualify sections of the job announcement. Please be thorough, as these materials may be scored and determine your eligibility for an interview.

Internal Applicants: Internal applicants must apply in Workday. Internal applicants who apply via the external site will not be considered.

  • Navigate to your profile in Workday (see: employee launch guide) and to the “Career” section of your profile.

  • To complete an application, be sure to complete all sections of your career profile: include Job History, Education, Skills, Languages, Certifications, etc.

  • Please note that you will only be able to submit one application (duplicate or revised applications will not be accepted).

  • After you have submitted your application, please check your Workday inbox and complete the Veterans’ Preference Questionnaire prior to the application deadline. Your application is not complete until you do this step.

Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference for this recruitment. Review our veterans’ preference page for details about eligibility and how to apply. The recruiter as listed on the job announcement must receive all required documentation by the closing date of the recruitment.

The Selection Process: For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows: 

  • Initial review of minimum qualifications: We may do an additional preferred review, phone screen, and/or send out additional supplemental questions to identify those highest qualified.

  • Consideration of top candidates: We will consider qualified candidates in order of rank and score from the list of eligible candidates. This may include panel interview(s), a hiring interview, and/or additional testing to determine the best candidates for a position.

ADDITIONAL INFORMATION:  

This recruitment may be used to fill full-time, part-time, temporary, limited duration and on-call positions.

What we bring to you:

  • Benefits offered are competitive and extensive. Click on our link to learn more about them.

  • At Multnomah county, cost of living adjustments and merit is considered on an annual basis

Pay Equity: When setting pay, we consider an applicant’s education, experience, seniority, training, and/or tenure in relation to other employees performing a similar level of work. 

Type of Position: This is a salary, non-represented position that is not eligible for overtime.

Work Location: This position is approved to be hybrid (remote & onsite). The onsite work location for this position is at the Multnomah Building: 501 SE Hawthorne Blvd., Portland, OR 97214.

Schedule: Monday – Friday 

  • There may be some flexibility with start and end times

  • Flexible schedules may be considered

Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

Questions?

Recruiter:

Sita Khalsa

Email:

[email protected]

Phone:

+1 (503) 3075525

Application information may be used throughout the entire selection process. This process is subject to change without notice.

Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

Job Profile:

9336 – Finance Manager