Overview

Job Location:
NSC – Henderson

Nevada State College (NSC) appreciates your interest in employment. To ensure your application process runs smoothly, we ask that you keep in mind the following when completing your application:

  • The required documents are listed below on the posting. Your application may not be considered if you do not attach the required documents.

  • Draft applications are saved automatically and can be accessed through your candidate home account. Completed applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

  • Please note, recruitment will close without notice when a hiring decision has been made.

If you need assistance or have questions regarding the application process, please contact the Human Resources department at (702) 992-2320 or [email protected].

Job Description

Nevada State College (NSC) invites applications for the position of Administrative Assistant 3 within the Career Services Center. This position will have a dual reporting structure to both the Director of Career Services and the Associate Dean of Student Development within the Division of Student Affairs. The Associate Dean oversees multiple areas within Student Affairs including Career Services, Student Life, Student Conduct, and Housing. The Administrative Assistant will specifically support the Associate Dean with their duties relating to overseeing the Office of Student Life and Student Conduct. The Administrative Assistant will support Career Services in many daily functions and will physically work in their department space. With a dual reporting structure, this position will support a wide variety of critical clerical, secretarial and office management functions to both individuals and their respective departments.

Diversity and Inclusion Statement:

Nevada State College, a four-year Minority Serving public institution with a statewide mission, is dedicated to excellence in teaching and learning and committed to the advancement of a diverse and largely under-served student population. Designated a Hispanic Serving (HSI) and Asian American Native American Pacific Islander Institution (AANAPI), NSC is a college where teaching and student support are valued above all else.

A majority of our students are first generation, racial/ethnic minorities, parents, and/or returning students, of which 45% are Hispanic, 14% are Asian/Pacific Islander, 9% are Black/African American, 24% are White, and 9% are multiracial. 

We celebrate the storied backgrounds of our campus community. We operate with a shared commitment to represent and serve the diverse population of Nevada and to encourage the exchange of ideas that respects and honors the lived experiences of our students, staff, and faculty. We foster a culture of inclusive excellence so our members can live authentically, fully engage, and flourish. In order to strengthen the college and progress its mission, the college dedicates itself to intentional and ongoing reflection to meeting the evolving needs of NSC, the surrounding communities, and the State of Nevada.

We seek applicants who are passionate about working with this promising student population and collaborating with faculty and staff across departments to make a lasting impact in developing our institution and our community. 

We encourage you to highlight your background in fostering an inclusive campus culture and supporting the success of students who are historically underrepresented in higher education.

Position Responsibilities:

Support to Director of Career Services & Associate Dean of Student Development

  • Act as a liaison between Director/AD and campus and community partners regarding departmental activities (general operations, programs, etc.).
  • Coordinate and schedule meetings as well as support communication and outreach with other departments, community partners, and employer partners.
  • Coordinate and schedule Student Conduct meetings/hearings with Associate Dean as main conduct officer on-campus.
  • Coordinate and schedule classroom presentations for Career Services and Student Life with First Year Experience (FYE) instructors.
  • Collect data on departmental utilization and various student engagement/development metrics and support data analysis as requested.

Office Management & Administration

  • Manage and maintain front office operations including providing excellent customer services and answering phones/emails; Ensure full coverage of front office for Career Services. Serve as secondary operator for the Student Life front desk (Nevada State College main line).
  • Order department goods and services.
  • Maintain department calendars and coordinate department meeting agendas.
  • Provide event support such as space reservation, set-up/breakdown, participant check-in and more as required for over 100 annual events (20+ for Career Services, 80+ for Student Life).
  • Create (as needed), update and maintain office materials such as forms, handouts/worksheets, website pages and social media accounts.
  • Work with the Director(s) to create timely and accurate monthly newsletters.
  • Support student worker program management (i.e. tracking hours).

Student Engagement Platform Management

  • Serve as key administrator and daily manager for Handshake (campus recruiting software utilized by Career Services) including updating and maintain employer and student databases, ensuring contacts are current, approving new employer connection requests, and reviewing student account approvals.
  • Serve as a backup support for Presence aka Scorpion Central (student engagement platform utilized by Student Life) per Student Life coordinator directive.

HR & Financial Support

  • Support budget monitoring to help track expenses, process purchase orders, reconcile purchases and serve as point of contact to vendors as necessary.
  • Support departments in posting of open full-time and student worker positions and support onboarding processes as requested.

Additional Duties as Assigned

  • Occasional evening or weekend hours may be required to support departmental functions.

Minimum Qualifications:

  • Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above.
  • Eligibility to work in the United States without sponsorship (NSC does not sponsor employment-related visas).

Please note: Applicant’s must meet the posted minimum qualifications at the time of application in order to be considered for the position.

Preferred Qualifications:

  • Associate Degree preferred.
  • Prior experience working in higher education. Experience working with diverse students and special student populations.
  • Experience with Workday, Qualtrics, PeopleSoft and internet search tools.
  • Applicant must have the ability to multi-task and work in a dynamic and fast-paced environment.

Salary & Benefits

Budgeted salary for this position is $37,166.40. Nevada State College offers excellent benefits, including an excellent retirement plan, generous vacation & sick benefits, 11 paid holidays, educational benefits, and a choice between three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts. No relocation assistance is provided for this position.

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm.

Special Instructions for Internal NSHE Applicants

NSC employees or employees within the Nevada System of Higher Education (NSHE, UNLV, UNR, NSC, CSN, TMCC, WNC, GBC, or DRI) MUST use the “Find Jobs” process within Workday to find and apply for jobs at NSC and other NSHE Institutions. Once you log into Workday, type “Find Jobs” in the search box which will navigate to the internal job posting site.

If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.

Travel Reimbursement

Out of Area/State Candidates will not be offered travel reimbursement.

Exempt 

No

Full-Time Equivalent

100.0%

Required Attachment(s)

Please note, once you submit your application the only attachment(s) viewable to you will be the attachment(s) to the resume/CV section of the application. Any additional required attachment(s) to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment(s) will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at [email protected].

Please upload the following documents: 

  • Detailed resume listing relevant qualifications and experience;
  • Cover Letter indicating why you are a good fit for the position and Nevada State College;
  • Names and contact information of three references (you will be notified before references are contacted);
  • Veteran Interview Consideration – (optional) – To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application.  Please attach proof electronically to your application under the Resume/CV section. (Examples of acceptable documents include DD-214, disability letter from Veteran’s Administration, etc.)

Applications that do not include the required uploaded documents may not be considered.

Posting Close Date

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.

  

References will be contacted at the appropriate phase of the recruitment process.

  

This position may require a criminal background check to be conducted on the candidate(s) selected for hire.

  

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

  

Nevada State College does not currently sponsor Visas, all applicants must be eligible to work in the United States without sponsorship.

Nevada State College