Overview

Job Location:
Ontario Health – Toronto, ON

Want to make a difference in your career?  Consider this opportunity.

The HR Policy Specialist will be responsible for researching and writing policies, as well as updating and implementing policies and procedures for Ontario Health. This includes research, analysis, implementation and change management. This role partners with internal resources and stakeholders for the development, communication and deployment of policies, procedures and supporting documents.

Reporting to the Manager, Human Resources Programs the Policy Advisor will have opportunity to work directly with all levels of employees and will become a trusted source for HR policies.
 
Here is what you will be doing:

  • Responsible for writing and the implementation of HR policies, procedures and supporting documents

  • Monitors and evaluates changes in the business environment and legislation to determine the impact on HR policies and procedures at Ontario Health

  • Develops and maintains project plans to track priorities and timelines related to policy development

  • Collaborates and consults with internal Legal Counsel and/or other relevant stakeholders to ensure policies comply with legislation, address changes in business practices and/or align with best and/or emerging practices

  • Conducts research and analyses data and risks. Develops proposals for policy creation or updates. Provides recommendations on policy approaches to senior management for review and approval

  • Measure, monitor and report on the effectiveness of policies, programs and other HR initiatives to ensure they deliver value to the business and users 

  • Manages approval process to finalize policies and procedures. Develops leadership and Board level materials such as presentations and briefing notes to support approvals

  • Partners with internal stakeholders (e.g., HR Operations, Workday team, Payroll, Joint Health and Safety Committee, HR Business Partners etc.) to develop/update documents, guidelines and/or forms that link to HR policies. Ensures Workday processes align with HR policies and procedures

  • Assesses HR processes to identify and design process improvements essential for policy and process harmonization

  • Collaborate with change management team members to ensure that new/updated policies and procedures are appropriately communicated to impacted employees

  • Documents and maintains Human Resources policies, guidelines and practices in a clear and concise format that is readily accessible to both the Human Resources teams as well as the employees within the agency. In collaboration with OH Communications, ensures policies and related documents are posted on the Ontario Health intranet (The Pulse)

  • As a Subject Matter Expert (SME), demonstrates the ability to articulate complicated policy and procedural issues and provides guidance to management and employees in the interpretation and application of HR policies and procedures

  • Responds to inquiries requesting policy clarification

  • Maintains the HR Policy Roadmap

  • Manages other projects as assigned

Relationship Management

  • Manages relationships with internal clients to develop a thorough understanding of program-specific content and communications needs in order that policy can be communicated clearly

  • Develops relationships with team members and colleagues within all departments across Ontario Health to exchange ideas and identify and resolve issues

  • Works with OH Legal Team members to ensure all policy content falls within provincial and federal laws and guidelines

  • Builds relationships with external colleagues to remain current on best practices and emerging trends 

Here is what you will need to be successful:

Education and Experience 

  • A University Degree in a human resources, public policy, law, legal service, or related disciplines

  • Six (6) years of work experience in HR in a similar role; experience within the healthcare or public sector is considered an asset

  • Demonstrated experience writing and editing HR policies and procedures

  • Best practices, methods, trends and legislation in human resources management, with a focus on HR policies and programs

  • Demonstrated research skills to collect and synthesize information from a variety of sources such government reports and academic research

  • Demonstrated communication and writing skills to effectively and succinctly present policy considerations, positions and proposals through briefing notes, decks, and other materials 

  • Demonstrated ability to strategically manage conflicting priorities and points of view and demonstrate the HR value proposition to all levels of staff

  • Demonstrated ability to assess and understand program area content, including technical aspects

  • Strong computer skills including MS Office (Excel, Access, Word, PowerPoint & Outlook); SharePoint an asset

Knowledge and Skills 

  • Excellent communication, planning, and organizational skills

  • Ability to manage multiple projects on tight deadlines and work within the team environment

  • Strong time management and organizational skills

  • Need to exhibit personal qualities of multi-tasking, time management and reliability in terms of getting work done accurately and with the right level of detail

  • Customer focused and strong service provider

  • Ability to communicate with confidence

  • Ability to exercise sound judgment

  • Strong analytical skills

  • Ability to be discreet in handling confidential information

Employment Type:  Permanent Full Time

Location: Ontario (currently virtual; subject to change). All applicants must be a resident of Ontario to be considered for roles at Ontario Health.

Note: As part of the initial recruitment screening process, Applicants must confirm that they are Fully Vaccinated against COVID-19. If Applicants are not Fully Vaccinated, they will be asked to identify any accommodation needs pursuant to a protected ground under the Code. If no such accommodation is identified, the Applicant will not be eligible to proceed through the recruitment process.

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